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Medical Admin Assistants

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Medical Admin Assistants

Medical Admin Assistants


What’s Needed:

  • Employers are increasingly moving towards hiring individuals who have received some training such as a certificate in medical administrative work and billing/coding at a technical school.
  • Many smaller medical offices hire secretaries who hold only a high school diploma.

What you study:

If you pursue a vocational degree as a medical secretary you will study all of the following:

  • Medical Terminology
  • Medical Billing/Coding
  • Medical Office Technology
  • Office Administration and Personnel Management

Video Overview

A brief introduction to the work of medical administrative assistants. Produced for the US Dept. of Labor.

A Day in the Life

You are responsible for overseeing the day-to-day administrative operation of a medical office.

As a medical secretary it is your duty to arrive at the office or clinic where you work about 15 minutes before any patients arrive. If you work in a hospital or 24-hour clinic you may work late-night shifts. You currently work in a private medical office but you have also worked in a large public health clinic. Some medical secretaries also work in mental health facilities. Those secretaries who work in small private offices generally handle reception duties in addition to administration duties.

You update patient charts and record essential medical data into a computer program.

When you get to the office you check for phone messages. A patient called to cancel her appointment late last night so you make a note on the schedule and call another patient who has been waiting for an appointment to open up. You work with the other administrative staff in your office to pull all the needed patient charts for the day and arrange them.

Two patients walk into the office right after the front door has been opened. The receptionist greets them and gives them paperwork that they need to fill out. After they have completed the paperwork you put it in their individual charts and quickly review it for any information that needs to be updated in their patient records. You notice that the insurance information you have for one of the patients is expired so you ask him if you can copy his new card.

You’ll order supplies for the front office and will handle personnel issues.

The doctor you work for comes out of his first appointment and asks you if you can enter the notes that he has taken about a patient diagnosis into the medical tracking program. You enter the information then make sure that it is coded correctly so that the patient’s insurance company will pay for at least a portion of the exams that the doctor has ordered. You give the patient all the paperwork she needs to have off-site exams completed.

After lunch you take advantage of a lull in appointments to assess the office’s supply levels. You see that you need another printer cartridge and other miscellaneous supplies. You prepare an order and fax it to an office supply company. You’ll keep a copy of the order in your files so that you can review the supplies that you are sent. You are responsible for managing front office finances and must carefully track all of your expenditures.

Before heading home for the day you review several resumes that have been emailed to you in response to a job posting for a receptionist. You see that three of the candidates have prior medical office experience so you call them to arrange interviews. As the office staff leaves for the evening you do a final check of the area to ensure that all sensitive medical files are stored securely. You look over the appointment schedule for tomorrow and give the doctor an update on tomorrow’s patients.

Certifications and Licensing

No formal certifications is needed to work as a medical secretary. However most employers prefer to hire secretaries who have previous training in a medical setting.

Job Flexibility

Career advancement:

Career advancement opportunities are good for medical secretaries who work in large facilities and want to ascend to positions as facility administrators. Individuals who have degrees in medical office administration are more like to be awarded such positions.

Work location:

As a medical secretary you may work in a private medical office a hospital or a large medical center. If you work in a large medical facility you may spend more than half of your day on your feet.

Recommended Websites

Salaries by City

See typical salaries and ranges for this career below*. Shift click to sort by more than one column — for example first shift-click on state and then shift-click on salary to find best and worst salaries in each state.

StateCity / RegionTypical SalarySalary RangeJob Count% of All Jobs
AKAnchorage$37250$29K – $51K7000.40%
AKFairbanks$36520$26K – $56K1000.27%
ALAnniston – Oxford$29650$21K – $45K900.19%
ALAuburn – Opelika$33250$23K – $41K500.11%
ALBirmingham – Hoover$28580$21K – $45K12800.26%
ALDecatur$30440$22K – $44K1800.34%
ALDothan$26650$19K – $36K2000.35%
ALFlorence – Muscle Shoals$29660$23K – $50K1100.20%
ALGadsden$28260$24K – $39K1600.47%
ALHuntsville$27290$21K – $37K4400.21%
ALMobile$26770$18K – $35K2000.12%
ALMontgomery$28000$22K – $38K4300.27%
ALTuscaloosa$29310$22K – $41K1400.16%
ARFayetteville – Springdale – Rogers$27770$21K – $38K4100.20%
ARFort Smith$26530$20K – $36K2000.18%
ARHot Springs$28490$22K – $38K700.20%
ARJonesboro$24930$20K – $37K1400.29%
ARLittle Rock – North Little Rock – Conway$27780$21K – $37K7500.22%
ARPine Bluff$26680$19K – $39K700.19%
AZFlagstaff$30330$25K – $41K3400.61%
AZLake Havasu City $ Kingman$26050$18K – $33K3500.80%
AZPhoenix – Mesa – Glendale$30130$24K – $39K116200.67%
AZPrescott$35230$25K – $45K5401.02%
AZTucson$29090$21K – $38K21200.61%
AZYuma$28010$20K – $37K3600.64%
CABakersfield – Delano$30260$23K – $43K8600.31%
CAChico$32230$23K – $40K3300.48%
CAEl Centro$27380$21K – $36K1900.37%
CAFresno$30120$21K – $49K17100.54%
CAHanford – Corcoran$33000$24K – $44K1800.48%
CALos Angeles – Long Beach – Glendale (Metro Area)$34890$24K – $51K185100.48%
CAMadera – Chowchilla$36240$25K – $46K1800.45%
CAMerced$31930$21K – $46K4200.70%
CAModesto$33510$22K – $47K7800.51%
CANapa$42740$28K – $57K1900.31%
CAOakland – Fremont – Hayward (Metro Area)$40730$26K – $58K51700.53%
CAOxnard – Thousand Oaks – Ventura$33600$26K – $45K17600.61%
CARedding$30020$23K – $45K3900.67%
CARiverside – San Bernardino – Ontario$30910$22K – $45K64100.55%
CASacramento – Arden – Arcade – Roseville$36550$26K – $49K38100.47%
CASalinas$32920$24K – $56K6500.42%
CASan Diego – Carlsbad – San Marcos$35330$23K – $48K64500.51%
CASan Francisco – San Mateo – Redwood City (Metro Area)$42940$28K – $60K42400.42%
CASan Jose – Sunnyvale – Santa Clara$39910$26K – $60K27000.30%
CASan Luis Obispo – Paso Robles$35090$25K – $45K3900.39%
CASanta Ana – Anaheim – Irvine (Metro Area)$35930$25K – $57K76200.54%
CASanta Barbara – Santa Maria – Goleta$36690$26K – $56K9500.57%
CASanta Cruz – Watsonville$36360$31K – $47K5400.64%
CASanta Rosa – Petaluma$41670$29K – $57K10100.59%
CAStockton$34060$25K – $57K9200.47%
CAVallejo – Fairfield$39990$23K – $58K6600.54%
CAVisalia – PortervilleN/AN/A – N/A8900.68%
CAYuba City$37440$26K – $47K1500.41%
COBoulder$33320$21K – $47K5100.32%
COColorado Springs$29670$22K – $48K9000.37%
CODenver – Aurora – Broomfield$34240$26K – $46K41200.33%
COFort Collins – Loveland$35680$25K – $49K4800.36%
COGrand Junction$38240$22K – $53K1900.32%
COGreeley$31420$22K – $46K3000.38%
COPueblo$26940$19K – $42K2600.47%
CTBridgeport – Stamford – Norwalk$36810$30K – $49K9900.24%
CTDanbury$37040$31K – $46K3300.49%
CTHartford – West Hartford – East Hartford$34380$26K – $49K15200.27%
CTNew Haven$36620$32K – $46K6900.25%
CTNorwich – New London$38570$27K – $86K3700.29%
CTWaterbury$34920$25K – $47K1200.19%
DCWashington – Arlington – Alexandria (Metro Area)$35100$26K – $50K4750
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