Get a head start
on your resume!

Customize your resume for the job you want.

What kind of jobs are you looking for?

Medical Admin Assistants

Home >> Careers & Education

Medical Admin Assistants

Medical Admin Assistants


Education

What’s Needed:

  • Employers are increasingly moving towards hiring individuals who have received some training such as a certificate in medical administrative work and billing/coding at a technical school.
  • Many smaller medical offices hire secretaries who hold only a high school diploma.

What you study:

If you pursue a vocational degree as a medical secretary you will study all of the following:

  • Medical Terminology
  • Medical Billing/Coding
  • Medical Office Technology
  • Office Administration and Personnel Management


Video Overview

A brief introduction to the work of medical administrative assistants. Produced for the US Dept. of Labor.


A Day in the Life

You are responsible for overseeing the day-to-day administrative operation of a medical office.

As a medical secretary it is your duty to arrive at the office or clinic where you work about 15 minutes before any patients arrive. If you work in a hospital or 24-hour clinic you may work late-night shifts. You currently work in a private medical office but you have also worked in a large public health clinic. Some medical secretaries also work in mental health facilities. Those secretaries who work in small private offices generally handle reception duties in addition to administration duties.

You update patient charts and record essential medical data into a computer program.

When you get to the office you check for phone messages. A patient called to cancel her appointment late last night so you make a note on the schedule and call another patient who has been waiting for an appointment to open up. You work with the other administrative staff in your office to pull all the needed patient charts for the day and arrange them.

Two patients walk into the office right after the front door has been opened. The receptionist greets them and gives them paperwork that they need to fill out. After they have completed the paperwork you put it in their individual charts and quickly review it for any information that needs to be updated in their patient records. You notice that the insurance information you have for one of the patients is expired so you ask him if you can copy his new card.

You’ll order supplies for the front office and will handle personnel issues.

The doctor you work for comes out of his first appointment and asks you if you can enter the notes that he has taken about a patient diagnosis into the medical tracking program. You enter the information then make sure that it is coded correctly so that the patient’s insurance company will pay for at least a portion of the exams that the doctor has ordered. You give the patient all the paperwork she needs to have off-site exams completed.

After lunch you take advantage of a lull in appointments to assess the office’s supply levels. You see that you need another printer cartridge and other miscellaneous supplies. You prepare an order and fax it to an office supply company. You’ll keep a copy of the order in your files so that you can review the supplies that you are sent. You are responsible for managing front office finances and must carefully track all of your expenditures.

Before heading home for the day you review several resumes that have been emailed to you in response to a job posting for a receptionist. You see that three of the candidates have prior medical office experience so you call them to arrange interviews. As the office staff leaves for the evening you do a final check of the area to ensure that all sensitive medical files are stored securely. You look over the appointment schedule for tomorrow and give the doctor an update on tomorrow’s patients.


Certifications and Licensing

No formal certifications is needed to work as a medical secretary. However most employers prefer to hire secretaries who have previous training in a medical setting.


Job Flexibility

Career advancement:

Career advancement opportunities are good for medical secretaries who work in large facilities and want to ascend to positions as facility administrators. Individuals who have degrees in medical office administration are more like to be awarded such positions.

Work location:

As a medical secretary you may work in a private medical office a hospital or a large medical center. If you work in a large medical facility you may spend more than half of your day on your feet.


Recommended Websites


Salaries by City

See typical salaries and ranges for this career below*. Shift click to sort by more than one column — for example first shift-click on state and then shift-click on salary to find best and worst salaries in each state.

State City / Region Typical Salary Salary Range Job Count % of All Jobs
AK Anchorage $37250 $29K – $51K 700 0.40%
AK Fairbanks $36520 $26K – $56K 100 0.27%
AL Anniston – Oxford $29650 $21K – $45K 90 0.19%
AL Auburn – Opelika $33250 $23K – $41K 50 0.11%
AL Birmingham – Hoover $28580 $21K – $45K 1280 0.26%
AL Decatur $30440 $22K – $44K 180 0.34%
AL Dothan $26650 $19K – $36K 200 0.35%
AL Florence – Muscle Shoals $29660 $23K – $50K 110 0.20%
AL Gadsden $28260 $24K – $39K 160 0.47%
AL Huntsville $27290 $21K – $37K 440 0.21%
AL Mobile $26770 $18K – $35K 200 0.12%
AL Montgomery $28000 $22K – $38K 430 0.27%
AL Tuscaloosa $29310 $22K – $41K 140 0.16%
AR Fayetteville – Springdale – Rogers $27770 $21K – $38K 410 0.20%
AR Fort Smith $26530 $20K – $36K 200 0.18%
AR Hot Springs $28490 $22K – $38K 70 0.20%
AR Jonesboro $24930 $20K – $37K 140 0.29%
AR Little Rock – North Little Rock – Conway $27780 $21K – $37K 750 0.22%
AR Pine Bluff $26680 $19K – $39K 70 0.19%
AZ Flagstaff $30330 $25K – $41K 340 0.61%
AZ Lake Havasu City $ Kingman $26050 $18K – $33K 350 0.80%
AZ Phoenix – Mesa – Glendale $30130 $24K – $39K 11620 0.67%
AZ Prescott $35230 $25K – $45K 540 1.02%
AZ Tucson $29090 $21K – $38K 2120 0.61%
AZ Yuma $28010 $20K – $37K 360 0.64%
CA Bakersfield – Delano $30260 $23K – $43K 860 0.31%
CA Chico $32230 $23K – $40K 330 0.48%
CA El Centro $27380 $21K – $36K 190 0.37%
CA Fresno $30120 $21K – $49K 1710 0.54%
CA Hanford – Corcoran $33000 $24K – $44K 180 0.48%
CA Los Angeles – Long Beach – Glendale (Metro Area) $34890 $24K – $51K 18510 0.48%
CA Madera – Chowchilla $36240 $25K – $46K 180 0.45%
CA Merced $31930 $21K – $46K 420 0.70%
CA Modesto $33510 $22K – $47K 780 0.51%
CA Napa $42740 $28K – $57K 190 0.31%
CA Oakland – Fremont – Hayward (Metro Area) $40730 $26K – $58K 5170 0.53%
CA Oxnard – Thousand Oaks – Ventura $33600 $26K – $45K 1760 0.61%
CA Redding $30020 $23K – $45K 390 0.67%
CA Riverside – San Bernardino – Ontario $30910 $22K – $45K 6410 0.55%
CA Sacramento – Arden – Arcade – Roseville $36550 $26K – $49K 3810 0.47%
CA Salinas $32920 $24K – $56K 650 0.42%
CA San Diego – Carlsbad – San Marcos $35330 $23K – $48K 6450 0.51%
CA San Francisco – San Mateo – Redwood City (Metro Area) $42940 $28K – $60K 4240 0.42%
CA San Jose – Sunnyvale – Santa Clara $39910 $26K – $60K 2700 0.30%
CA San Luis Obispo – Paso Robles $35090 $25K – $45K 390 0.39%
CA Santa Ana – Anaheim – Irvine (Metro Area) $35930 $25K – $57K 7620 0.54%
CA Santa Barbara – Santa Maria – Goleta $36690 $26K – $56K 950 0.57%
CA Santa Cruz – Watsonville $36360 $31K – $47K 540 0.64%
CA Santa Rosa – Petaluma $41670 $29K – $57K 1010 0.59%
CA Stockton $34060 $25K – $57K 920 0.47%
CA Vallejo – Fairfield $39990 $23K – $58K 660 0.54%
CA Visalia – Porterville N/A N/A – N/A 890 0.68%
CA Yuba City $37440 $26K – $47K 150 0.41%
CO Boulder $33320 $21K – $47K 510 0.32%
CO Colorado Springs $29670 $22K – $48K 900 0.37%
CO Denver – Aurora – Broomfield $34240 $26K – $46K 4120 0.33%
CO Fort Collins – Loveland $35680 $25K – $49K 480 0.36%
CO Grand Junction $38240 $22K – $53K 190 0.32%
CO Greeley $31420 $22K – $46K 300 0.38%
CO Pueblo $26940 $19K – $42K 260 0.47%
CT Bridgeport – Stamford – Norwalk $36810 $30K – $49K 990 0.24%
CT Danbury $37040 $31K – $46K 330 0.49%
CT Hartford – West Hartford – East Hartford $34380 $26K – $49K 1520 0.27%
CT New Haven $36620 $32K – $46K 690 0.25%
CT Norwich – New London $38570 $27K – $86K 370 0.29%
CT Waterbury $34920 $25K – $47K 120 0.19%
DC Washington – Arlington – Alexandria (Metro Area) $35100 $26K – $50K 4750

Writing the perfect resume has never been easier

Our easy-to-use resume builder helps you create a personalized resume that highlights your unique skills, experience, and accomplishments. First, tell us about yourself. We use this information to deliver specific phrases and suggestions to make your resume shine. Also, we guide you step-by-step through each section, so you get the help you deserve from start to finish.

BUILD YOUR RESUME

Advertisement

Advertisement

Awards and Recognition

TOP 100 Employment Site for 2011/12


Award for Outstanding Website - 2011/12


Award for Standard of Excellence - 2012/13


Award for Best Employment Intractive Application - 2013/14

Our Experts

Al Palumbo, CPRW Years as a Resume Writer: 4 Years with Live Career: 2
Your resume must contain keywords employers are looking for, and demonstrate the value you bring through accomplishments.
Georgina Lozano Years as a Resume Writer: 4 Years with Live Career: 2
A good resume should be easy to read and tailored to your current career goals.

Writing the perfect resume has never been easier

Our easy-to-use resume builder helps you create a personalized resume that highlights your unique skills, experience, and accomplishments. First, tell us about yourself. We use this information to deliver specific phrases and suggestions to make your resume shine. Also, we guide you step-by-step through each section, so you get the help you deserve from start to finish.

BUILD YOUR RESUME

    Advertisement

    POWERED BY
    Customer Service: 855.213.0348
    Mon-Fri 8AM-8PM CST, Sat 8AM-5PM CST, Sun 10AM-6PM CST
    © 2017, Bold Limited. All rights reserved.