Assistants are required in a number of industries. You need to express in your CV the fact that you are knowledgeable in the field you want to get into while also being capable of going above and beyond what is expected of assistants. The assistant CV example below contains good information and proper formatting that is going to be desirable to most hiring managers. Additional tips can be found after the CV sample to better guide you on your path to landing an interview.
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Versatile assistant with years of office and administrative experience. Proficient with multitasking and ensuring all projects are completed by deadlines. Exceptional communication skills and comfortable relaying information to any department within an organization. Detail-oriented and always willing to go the extra mile to get a job done. Excellent interpersonal skills to greet guests at the office as well as speak with individuals over the phone.
- Great customer service skills and always looking for ways to help guests
- Exceptional monitoring skills to keep an eye on everything going on within a business and recommend changes when appropriate
- Familiarity with accounting, label making, and calendar software
- Intricate knowledge of how to use most pieces of office equipment, including copiers, multifunction printers, fax machines, and many other items
- Excellent phone etiquette
- Greet clients upon entering and offer water to ensure they are comfortable until they can be seen.
- Answer phone calls and operate a 10-line switchboard to redirect calls to proper place.
- Maintain office equipment and perform basic troubleshooting to devices when they would malfunction; on many occasions, fix the problem without the need to hire a professional.
- Assist the executive with any duties asked, including booking flight and hotel accommodations and scheduling conferences to speak at.
- Monitor accounts receivable and contact clients whenever an invoice is overdue.
- Cataloged company records and filed them appropriately; created a new digital database to make it easier to file and locate records in the future.
- Contacted employees whenever they were running late and asked individuals to stay longer hours when overtime was required.
- Updated employer’s appointment calendar and reminded employer verbally at the beginning of the day when appointments were coming up.
- Received mail and distributed it to proper places around the organization.
- Maintained reception area and cleaned it regularly to ensure it was always pristine for guests.
- Managed conference room and prepared it before a meeting was to take place.
- Received payments through checks, money orders, and online services.
- Took notes during meetings and read them back when asked.
I enjoy hiking and going to local mountain ranges to explore new trails. One of my favorite things to do is pack a lunch and just spend an entire afternoon out in nature.
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Assistant CV Must-Haves
What Does an Assistant Do?
Generally, assistants are expected to perform any duties asked of them from their employers. This typically involves greeting guests, answering the phone, delivering mail, filing records appropriately, and cleaning the work area. Assistants usually oversee the employer’s calendar and make sure the supervisor is aware of any appointments or important events coming up. Assistants help take orders and make sure they are fulfilled in a timely manner. They also usually play a role in the billing process and will notify a client when payments are due. Additional duties can vary depending on the exact business the assistant is working for. Customize your CV accordingly so that you emphasize the most unique aspects of your work experience, and get specific like the assistant CV example does.
Tips for Creating a Great Assistant CV
Before you can say you are done, you need to ensure these tips are followed in your CV:
-If you will be handing in your CV in person, make sure you print it on high-quality A4 paper.
-For entry-level jobs, which assistant positions generally qualify for, you only want a CV that is one page.
-Have a professional email address within your contact information. Additionally, you want to avoid putting your work email address if you have one because you never know who else might have access to that account and can see you are applying for different jobs.
-It is OK to use sentence fragments in your Professional Summary, Work Experience, and any other section.
-Strong verbs should begin every bullet point within Work Experience. Additionally, you want to mix up your word choice by using synonyms when possible.
-If you have any college education, then there is no reason to state the fact you graduated from high school on your CV. It will just be superfluous.