Legal Secretary Resume: Examples and Tips
Legal secretaries play a vital role in managing and maintaining legal office activities. This position requires strong organizational and interpersonal skills, as well as a basic understanding of the law and legal processes.
To craft a superior legal secretary resume and showcase your skills to best effect, use these resume tips and examples.
Table of Contents
Featured Resume Example: Legal Secretary
Industrious administrative assistant looking to pivot to new position as legal secretary. Equipped to deploy organizational, communication and in-depth research skills ina fast-paced law firm. Looking for employer that can capitalize on desire for career growth.
SUMMARY OF QUALIFICATION
- Multiple executive teams greatly relied on and formally recognized communicative abilities; noted timeliness and precision both in-office and with outside parties.
- Utilized research skills in every previously held position; desire to continue growing research skillset.
- Can easily organize multiple complex, conflict-free schedules while keeping own agenda busy and productive.
- Screen and forward all incoming email, phone and mail correspondence meant for management; personally field all otherwise unaddressed correspondence.
- Individually contacted and offered personally tailored feedback to class of nearly 60 students when assisting with grading term papers.
- Created new filing system to increase efficiency across entire office.
- Create, update and manage five separate schedules for self and several executives.
- Keep workspace tidy and organized, with supplies constantly accessible to coworkers.
- Assisted Wovenware in conducting preliminary background checks on certain new hires prior to further vetting from outside agencies.
- Fact-checked and otherwise verified information cited in student papers.
- Provide Alonso executives with detailed reports on competitors and wider industry practices.
Top 4 Characteristics of a Best in Class Legal Secretary Resume
- Summary Your summary statement should bring attention to must-have skills that relate to organization, communication and research. In a few sentences, summarize your top attributes and work experiences, making sure they match what the specific job is looking for. For example, if the job calls for “coordinating appointments and maintaining a detailed calendar,” your summary statement should reference your abilities in this area: “Industrious legal secretary with more than 2 years’ experience administering calendars for law firm of 30 employees.”
- Skills To stand out, scan the description of the job you’re applying to and add skills you have that match what the job requires (e.g., proficiency in Microsoft Office, or calendaring and communicating with clients. Include important intangible traits in this section such as ability to perform well under pressure, resourcefulness and excellent verbal communication.
- Work history Focus on work experience that’s relevant to the specific role. For example, if the job requires database use and you had a previous administrative job that involved databases, mention it: “Navigated complex databases while drawing up contracts and paperwork for 500+ clients.”
- Education List your highest educational qualification (e.g., high school diploma or college degree), along with any significant training or certifications you’ve gained that relate to the job, such as certification in Microsoft Office, or a Professional Administrative Certification of Excellence (PACE).
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Legal Secretary Resume FAQs
1. What are the skills you should emphasize for the legal secretary position?
To show that you can excel as a legal secretary position, look to include some of these must-have skills:
- Legal knowledge
- Interpersonal skills
- Attention to detail
- Editing and proofreading
- Proficiency with office, scheduling and database software
- Professional attitude
- Team player
2. What are some examples of training and certifications that fit this position?
Though a formal degree is not always required for this position, having the right training adds value to your resume. In addition to certifications you can get in software that’s important to the job (e.g., a certification in Clio), look to gain the following training:
- Accredited Legal Secretary (ALS), National Association of Legal Secretaries (NALS)
- Professional Legal Secretary (PLS), National Association of Legal Secretaries (NALS)
- Certificate in Business Office Administration
3. How should you format your resume?
For positions that require a few years of experience, use the combination format for your resume. With this format, you can outline your top skills, as well as relevant experiences from other jobs (even if they’re in other fields) that apply to a legal secretary role. For jobs that don’t require as much experience, go with a functional format, which gives you an expanded skills section where you can detail the full range of your abilities, and even sub-categorize your skills (e.g., “Administrative Skills” and “Soft Skills”).
4. How should you craft your resume if you’re looking to take the next step forward in your career?
To move up the career ladder in this profession, you have options:
- To become a paralegal, get a certificate or an Associate of Science degree in Paralegal Studies. Emphasize skills and work experiences in areas such as negotiation, court transcription, research and analysis.
- To move up to a legal office manager position, gain further training and certifications in office management and administration, and improve your expertise with office and legal software.