How to Write a Cover Letter Header: Template & Examples

Natalia Merced
By Natalia Merced, Career Advice Expert Last Updated: November 13, 2024

Our customers have been hired at: *Foot Note

A cover letter header is a small but mighty introduction that sets the tone and can leave an impression on the hiring manager that makes all the difference. So, what does your header say about you? 

Dive in to discover how to write an impactful cover letter header, and browse our examples to help you get started. 

What Is a Cover Letter Header?

The cover letter header is located at the top of your cover letter and includes personal information that quickly tells recruiters and hiring managers who you are and where you're from. It should be clear and concise, following your resume's chosen style and professionalism. 

How to Write a Cover Letter Header 

The key to writing a cover letter header is to focus on essential contact details that will make it easier for the hiring manager to reach you for an interview. 

Choose a cover letter template that matches your resume and include the following information: 

  • Full name
  • Phone number
  • Address
  • Email
  • Professional title or credentials (optional)
  • LinkedIn or online portfolio (optional)

Here’s how a proper cover letter header format should look: 

Screenshot 2024 11 05 At 12 45 28 AM

Cover Letter Header Examples

Whether you're writing a cover letter for a traditional, creative or academic job, your header for a cover letter must be easily readable and impactful. Browse these examples to gather inspiration. 

Data Analyst

See how to write a data analyst cover letter

Marketing Intern

See how to write a marketing intern cover letter

Cover Letter Header Template

Use this cover letter format to ensure your header is professional and straightforward: 

[Full name]                                   [Address] | [Phone number] | [Email]
[Professional title]                       [LinkedIn profile or online portfolio]

Grecia Casanova                          Sacramento, CA 94203 | 555-555-555 | email@email.com
Registered Nurse                         www.linkedin.com/grecia-casanova

Best Practices 

Create an attention-grabbing cover letter header with these tips: 

  • Keep it simple. 
  • Include multiple ways to contact you. 
  • Match your cover letter header with your resume header. 
  • Write your professional title whenever you can. 
  • Copy your header onto the second page if your letter exceeds one page. 
  • Proofread to ensure the hiring manager has the correct information.

Key Takeaways

Let's review some key points: 

  1. Your cover letter header is the first opportunity to make a lasting impression.
  2. Your header should be professional, succinct and identical to your resume header.  
  3. Include basic contact details: full name, email, address, phone number and LinkedIn or online portfolio.

FAQ

Should I match my cover letter to my resume?

Yes. Matching a cover letter and resume shows professionalism and an eye for detail. The hiring manager will notice your commitment to making an excellent first impression. 

What is a good cover letter format?

An impactful cover letter is clear, concise and tailored to the job. Here’s a structured format to follow: 

Your Contact Information
[Name]
[Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

Employer’s Contact Information
[Hiring Manager’s Name]
[Company’s Name]
[Company’s Address]
[City, State, ZIP Code]

Salutation
Dear [Hiring Manager’s Name],

Opening Paragraph
Start with a brief introduction that states the position you’re applying for and where you found the listing. Mention something specific about the company or the role that excites you. This is your chance to grab attention!

Middle Paragraph(s)
Highlight your most relevant skills, experience, or achievements related to the position. Discuss how your expertise aligns with the company and what you can bring to the team.

Closing Paragraph
Express enthusiasm for the opportunity to contribute to the company and reiterate why you’re a strong fit for the role. Mention that you’re looking forward to discussing how your background and skills align with the company’s needs.

Closing & Signature
Kind regards,
[Your Name]

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