Purchasing Agent Resume: Examples and Tips

Kellie Hanna, CPRW
By Kellie Hanna, CPRW, Career Advice Expert
Last Updated: October 27, 2022
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Purchasing agents work under purchasing managers to identify suppliers, research goods and services, process purchase orders, and verify items on delivery. Tasks for this job include managing transaction records, monitoring inventory, determining purchase requirements, researching and comparing suppliers, requesting best-cost proposals, and negotiating contracts and prices.

To create a resume that shows you’re the right candidate for a purchasing agent job, use our expert resume examples and tips:

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Purchasing agent example (text version)

Name: KARISSA STEWART

Address: City, State, Zip Code
Phone: 000-000-0000
E-Mail: email@email.com

PROFESSIONAL SUMMARY

Diligent Purchaser regularly maintains inventory to meet vendor product supply requirements and properly fulfill orders. Maintains market awareness by communicating customer needs with buyer and sales teams. Liaises with buyer to determine specialty order pricing and out-of-stock item estimated delivery and freight costs to meet customer expectations.

SUMMARY OF QUALIFICATIONS

  • Experienced in exceeding performance goals in fast-paced environments
  • Trained in connecting with customers to build positive relationships and strengthen loyalty.
  • Self-motivated and independent in sourcing and implementing solutions.

PROFESSIONAL SKILLS

Customer Service

  • Helped company maintain exceptional client service ratings on external audits.
  • Collected customer feedback and recommended procedural or product changes to enhance future service delivery.
  • Maintained customer loyalty by delivering fast, friendly and knowledgeable service for routine questions and service complaints.

Communication

  • Explained key information regarding products and services to customers to encourage informed decision-making.
  • Worked with vendors and clients to navigate company systems and established frameworks to obtain desired services.
  • Handled customers effectively by identifying needs, quickly gaining trust, approaching complex situations and resolving
    problems to maximize efficiency.

Account Management

  • Kept customer account information current and accurate by preparing, completing and processing forms and database changes.
  • Boosted productivity by maintaining accurate production records and using the most current marketing information to formulate ideal purchase requests.

SKILLS

  • Account maintenance
  • Report preparation
  • System documentation
  • Quality assurance optimization
  • Customer communications
  • Call control skills
  • Performance monitoring
  • Data gathering

WORK HISTORY

Purchasing Agent, 04/2017 – Current
Company Name ,City,State

Account Manager, 01/2014 08/2016
Company Name ,City,State

Assistant Buyer, 03/2013 – 09/2014
Company Name ,City,State

EDUCATION

BBA, Business
Company Name ,City,State

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Do’s and Don’ts for Your Resume

  • DO keep your resume concise.The longer your resume, the greater the chance that recruiters may skip over important information, or get caught up on details that don’t matter. Limit your resume to critical achievements, skills and accomplishments that directly apply to the job you want, and only provide work highlights from the past 10 years. Aim for a total length of two pages, at most.
  • DO highlight soft skills.While all purchasing agents are expected to have certain professional skills and training, you can set yourself apart by emphasizing important soft skills that show how well you can tackle the job. Feature soft skills such as relationship management, good judgment, initiative, conflict resolution, reliability, customer service and adaptability in your resume, and give work examples of these skills in action. For more advice on soft (and hard) skills, visit our Top Resume Skills page.
  • DO use short, peppy phrases and bullet points.In line with making your resume more concise, don’t use over-verbose (or even complete) sentences. Go with punchy bullet points and phrases to describe your skills and work accomplishments, no longer than one line long. For example, instead of writing “I forwarded available inventory items by verifying stock, making sure that scheduled deliveries were made on time,” write: “Managed timely inventory delivery through stock verification and schedule management.”
  • DON’T use the same resume for different jobs.Even within purchasing, every job will have different requirements. Always create a different version of your resume for each job you apply to, emphasizing qualifications and experiences that address the specific job description. For example, if the job emphasizes purchase negotiations as a key task, you could write “Negotiated purchases to ensure lowest costs consistent with company standards.” To easily create and save different versions of your resume, use our Resume Builder.
  • DON’T forget to proofread your resume before you submit it.Purchasing agents are counted on for being accurate and mistake-free — apply those same qualities to your resume, and review it a few times before you send it in. Nothing can sink your opportunity to get a job faster than a glaring error in your document.
  • DON’T forget to quantify your achievements.Describing your work responsibilities and achievements using numbers gives potential employers a better idea of the impact you can bring to a company. For instance, instead of stating “Reduced freight costs,” be more precise: “Reduced freight costs by over 12% from previous year.”

Top 4 Characteristics of a Best-in-Class Purchasing Agent Resume

  1. Summary

    Keep this section concise, introducing yourself in terms of your top specialized skills and work experiences that fit purchasing work. For example: “Purchasing Agent with 11 years of purchasing and procurement experience. Solid background in manufacturing and production environments, with ability to successfully communicate with the public.”

  2. Skills

    Break this section into two categories: practical skills such as inventory control, EDI experience, report generation, procurement and sourcing, and large-scale purchasing methods, and soft skills such as excellent verbal and written communication, organizational abilities, customer service, or problem-solving.

  3. Work history

    For previous jobs, feature duties and achievements that are transferable to purchasing agent work. For example: “Developed, prepared, negotiated and advertised contracts and purchase orders,” or “Coordinated contract administration through acceptance and pay installments.”

  4. Education

    In addition to your highest academic credential (e.g., high school diploma or college degree), list any specialized certificates or training you have in fields such as business administration, accounting, finance or procurement, such as completion of a Certified Professional Purchasing Manager (CPPM) program.

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