Purchasing Manager Resume Examples and Tips

Nilda Melissa Diaz, CPRW
By Nilda Melissa Diaz, CPRW, Career Advice Expert
Last Updated: March 07, 2023
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Dealing with the business side of supply and procurement, purchasing managers manage orders, evaluate pricing quotes, manage warehouses and stockrooms, supervise payments, and maintain quality of goods and services. For this job you should exercise good judgment and decision making, be flexible, detail-oriented and persistent, and display excellent abilities at relationship-building and negotiation.

Put together a resume that sells your qualifications effectively for a purchasing manager position, using our resume examples and tips.

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Purchasing manager example (text version)

Name: RON JEROME

Address: City, State, Zip Code
Phone: 000-000-0000
E-Mail: email@email.com

PROFESSIONAL SUMMARY

Results-driven Purchasing Manager with years of industry experience. Proven
track record of increasing profitability through close management of budgets
and vendor relationships. Capable problem solver with great interpersonal skills.

WORK HISTORY

JUNE 2017-CURRENT
Purchase Manager
Grande Communications Networks
Company Name, City, State

  • Managed store inventory by leading product counts, executing price
    changes and resolving any receiving and transferring issues.
  • Decreased material expenses by 25% by managing tracking and supply.
  • Conducted re-negotiations with vendors on rejections, disposition and
    adjustment of purchased materials not meeting specifications.

MARCH 2013-MARCH 2016
Buyer
Discount Dealers
Company Name, City, State

  • Assessed inventory needs prior to openings of new storefronts; provided
    forecasts and initial purchase orders to vendors.
  • Tracked orders, reconciled invoices via AP, negotiated costs with vendors
    while developing yearly and monthly budgets.
  • Performed daily review of business partner initiatives, updated budget and
    forecasts accordingly.

JULY 2008-JULY 2012
Purchasing Agent
Yieldex
Company Name, City, State

  • Serve as primary point of contact for purchasing inquiries and vendor related requests.
  • Collaborate with Purchasing Manager and procurement team to guarantee
    cost-effective purchasing of warehouse equipment, supplies for retail storefronts and more.
  • Tracked inventory shipments and prepared spreadsheets detailing item
    information.

SKILLS

  • Procurement
  • Vendor relations
  • Budgeting
  • Documentation
  • Inventory management software
  • Contract negotiation
  • Problem resolution
  • Communication

EDUCATION

BBA: Merchandising And Buying Operations,City, State

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Do’s and Don’ts for Your Resume

  • DO use action verbs to describe your achievements. Instead of using wishy-washy phrases like “Was tasked with” or “Responsible for,” use action verbs that make you look confident and proactive, such as delegated, executed, negotiated, strategized, managed, organized and planned. For example: “Identified opportunities for improving service delivery methods” or “Improved purchasing, contracts, and warehouse operations.”
  • DO keep your resume an appropriate length. Recruiters usually only take a few seconds to read a resume, so don’t risk losing their interest with an overlong document. Feature only the most important, most relevant skills and career details that fit the requirements of the job you want. Limit your work history section to the last 10 years of jobs. Aim for a length of two pages, at most.
  • DO feature the right keywords. Employers will be looking for the right keywords in your resume — and so will applicant tracking systems (ATS) hiring managers use to scan resumes. Always look through the job description for the job you want, pick out prime requirements and tasks that match your own skills and experiences (e.g., “market analysis,” “budget development,” or “knowledge of electronic bidding systems”), and feature them in your summary, skills and work history sections. For example, you could mention a responsibility from a previous job where you used electronic bidding systems, or list “market analysis” as a skill. Our article How to Use Keywords Effectively provides more pointers.
  • DON’T forget to proofread your resume. Purchasing managers are required to be accurate and detail-oriented, so apply those traits to your resume. Reread a few times before you send it in, and make sure you’ve avoided grammatical and spelling mistakes. This is also your chance to verify your information, and make sure everything is correct. Our Resume Builder can help you in the process, with its built-in tools.
  • DON’T get long-winded. Avoid using complete sentences, or getting verbose in your resume. Follow our examples, and use peppy bullet points and phrases to describe your skills and work achievements. For example, “Conducted contracts research, evaluated alternatives, and prepared staff reports” is preferable to “I was responsible for conducting contracts research, as well as evaluating alternatives, and putting together staff reports.”
  • DON’T forget to feature soft skills. While purchase manager work does involve professional skills, it also relies on soft (or intangible) skills that show how you approach the job. Add key soft skills such as leadership, expert communication skills, interpersonal skills, initiative, staff management and conflict resolution to your resume, and give work examples of how you’ve used these skills. For more soft skill suggestions, visit our Top Resume Skills page.

Top 4 Characteristics of a Best-in-Class Purchasing Manager Resume

  1. Summary

    Keep your summary statement short, crisp and to the point — think of it as an “elevator pitch” that sums up your top two to three skills and work experiences, meant to grab the recruiter’s attention from the get-go. For example: “Highly driven Purchasing Manager with six years of experience in logistics coordination and vendor relations. Expert at managing inventory and maintaining a high level of retail shelf standards.”

  2. Skills

    Feature professional skills such as vendor negotiations, quality assurance, budget and contract creation and management, and procurement reporting. Don’t forget to include soft skills such as expert negotiation abilities, communication skills, conflict management, attention to detail and relationship building.

  3. Work History

    Feature jobs from the past 10 years in this section, focusing on three to five duties or accomplishments for each job that are relevant to purchasing management. For example: “Established secondary suppliers for lumber products,” or “Identified and achieved cost saving objectives.”

  4. Education

    Feature your highest academic credential (e.g., bachelor’s degree), along with any additional coursework or training you’ve had in important areas such as marketing, supply chain management, logistics, business administration, or contracts management.

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