Featured Resume Example: Event Coordinator Assistant

Event Coordinator Assistant

Name: EMARY ANNE CASTILLO

Address: City, State, Zip Code
Phone: 000-000-0000
E-Mail: email@email.com

SUMMARY STATEMENT

Detail-oriented events assistant with two years of experience in event coordination. Able to work with all budget types and deliver great results to meet client expectations. Motivated to learn, grow, and excel in the events industry as an events coordinator assistant.

PROFESSIONAL SKILLS

Communication

  • Attended meetings between event manager and clients to identify client’s expectations for each event.
  • Called and emailed photographers, caterers, musicians to obtain pricing and availability.
  • Negotiated with hotels to reserve room blocks for special events such as weddings and conferences.

Organization

  • Manage event related logistics including booking vendors, obtaining permits, and staffing for 22 events.
  • Updated event calendars with administrative needs for each event and billing dates.
  • Assisted with day of event set up including decorating and equipment set up.

Budget management

  • Updated expense reports using Microsoft Excel after each booking.
  • Reviewed invoices submitted by vendors to ensure agreed upon pricing.
  • Processed payments at the end of each event.

SKILLS

  • Event set up
  • Floor plan development
  • Decor selection
  • Sourcing vendors
  • Communication
  • Deadline driven
  • Attention to detail
  • Problem-solving

WORK HISTORY

MAY 2020-SEPTEMBER 2020
Summer Wedding Planner Assistant | Company Name ,City,State

JULY 2019-MAY 2020
Venue Assistant | Company Name ,City,State

EDUCATION

MAY 2019 Associate of Arts: Hospitality
Company Name ,City,State

Top 4 Characteristics of a Best-in-Class Event Coordinator Assistant Resume

  1. Summary This section should provide a quick recap of your best work achievements and relevant skills. Gear your statement to answer the question: Why are you a worthy candidate for the job? For example: “Enthusiastic Event Coordinator Professional experienced in estimating project costs and monitoring event budgets for events. Skilled at brainstorming event themes, and finding the right vendors within client budgets.”
  2. Skills Emphasize hard skills, such as your proficiency with Microsoft Office, or your accounting and finance abilities, along with soft skills that show off your ability to work with others, such as multitasking, public relations, and superior communication skills.
  3. Work history For each previous job you’ve had, create three to five bullet points that highlight your work achievements, using numbers to give employers a better idea of your capabilities. For example: “Managed team of 25+ catering staff members,” or “Maintained schedules for 5 events per day, providing assistance for smooth event execution.”
  4. Education Feature your highest academic credential (e.g., high school diploma or college degree), including the name and location of the school. Use this space to also list any additional training or certifications you have related to event management, such as training as a Certified Meetings Professional (CMS) or Certified Professional in Catering and Events (CPCE).

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Do’s and Don’ts for Your Resume

  • DO customize your resume for different job applicationsUsing the same resume for every job you apply short-changes you, especially if you’re applying to jobs that have different requirements. For every job you’re interested in, scan the job description to find keywords and phrases that describe what the job needs, such as “Supervises and directs banquet staff during all phases of a catered event,” or “meet with prospective clients to introduce services.” Emphasize skills and experiences you have that fit these keywords (e.g., listing “client relations” as a skill, or providing an example of when you worked successfully with caterers). For more advice on tailoring your resume, see How to Create a Targeted Resume.
  • DO stress your soft skillsYour ability to work well with others is a key part of being a successful event coordinator — and showing off the right soft skills tells employers you’ve got the right stuff. In addition to listing soft skills such as reliability, multitasking and interpersonal abilities to your skills section, show how you’ve used them in your work history section (a previous job accomplishment where you collaborated well with others, for example). For more soft skills employers look for, visit our Top Resume Skills page.
  • DO add relevant training, certifications, or awardsProfessional training and certificate programs can give you a leg up on the competition — mention them if you have them. For example: Certified Meeting Professional (CMP), Certified Event Planning Specialist, or Certified Special Events Professional (CSEP). If you’ve received recognition for your efforts (e.g., being named employee of the month), include such awards in your work history section (or create a separate “Awards” section if you have a few examples you can highlight).
  • DON’T write an over-long resumeStick to career details and skills that directly apply to the event coordinator assistant job. Limit your employment history to the last 10 years, and use short phrases and bullet points instead of long paragraphs. Aim for a document that’s one page long, or two-pages long at most.
  • DON’T forget to make your summary an elevator pitchA summary statement should serve as your “elevator pitch” — a quick overview that explains why you’re the best fit for a job. In a few sentences, present yourself using your best traits and career experiences. For example: “Passionate Event Coordinator Assistant who ensures top customer service. Recognized for increasing client retention and referrals by over 20% annually.” Note how this example communicates the job seeker’s approach to work (“passionate” and “top customer service”) as well as proof of their effectiveness (increasing client retention and referrals). For more summary tips, see How to Write the Perfect Summary Section.
  • DON’T forget to quantify your achievementsWhether it is the size of a project or the time you saved for your team, using stats and numbers to describe your accomplishments will help your resume stand out to recruiters. For example: “Implemented event management changes that reduced planning time by 25%,” or “Coordinated with 16 vendors and 40 catering staff members for 200+ guest events.” Certainly reads more impressively than “Coordinated with vendors and catering staff members for large events,” doesn’t it?

Event Coordinator Assistant Resume FAQs

1.What are some hard and soft skills you can include in your resume?

Technical skills:Soft skills:
Patient care and managementCritical thinking
Adept at American sign languageAttention to detail
Familiarity with articulation therapyAnalytical skills
Speech pathology diagnosis and treatmentProblem-solving
Knowledge of EMR/EHRActive listening
Experienced in play audiometryAbility to work under strict deadlinesg
Event coordinationTime management
Proficiency in MS OfficeTeamwork
Communication skills
Interpersonal skills
Technical skills:
Patient care and management
Adept at American sign language
Familiarity with articulation therapy
Speech pathology diagnosis and treatment
Knowledge of EMR/EHR
Experienced in play audiometry
Event coordination
Proficiency in MS Office
Soft skills:
Critical thinking
Attention to detail
Analytical skills
Problem-solving
Active listening
Ability to work under strict deadlines
Time management
Teamwork
Communication skills
Interpersonal skills

2. How should you format your event coordinator assistant resume?

If you are a first-time job seeker or fresh college graduate, we recommend you use the functional resume format, which emphasizes your skills, qualifications and activities, rather than professional experience. With this format, group your skills into categories (e.g., “Practical Skills” and “Soft Skills”) and also include related volunteer work or internships (e.g., “worked as a volunteer coordinator at Destination Church, Chicago”). If you have some pro experience in event coordination, use the combination format, which provides a balanced mix of skills and work history details. If you have more than five years of event coordination experience, go with the chronological format, which features an expanded work history section.

3. What should you avoid putting in your resume?

Recruiters only take a few seconds to read a resume, so skip extraneous details, such as skills or work experiences that won’t directly address the job. An objective statement is generally frowned upon — instead, use a powerful summary statement to show off your top experience and skills. Don’t use an unprofessional email address, pictures or fancy fonts — keep employers’ attention on your qualifications. Finally, don’t include references, unless asked by the employer.

4. How do you use keywords when creating a resume?

Many recruiters use applicant tracking systems (ATS) to screen resumes, picking out “good” resumes according to the right keywords. To get the correct keywords in your resume, browse through the job description for phrases that spell out the job’s major tasks (e.g., catering management, or supervising service staff). Then match these keywords with your own qualifications, and update your resume accordingly. For example, you could list “catering management” as a skill, or recount an experience in your work history section where you supervised a team effectively.

5. How should you update your resume to get to the next level in your career?

To move up to a position like event coordinator, highlight the following:

  • Work examples of establishing and maintaining relationships with vendors and venues.
  • Examples of projects where you took a leading role coordinating, organizing and leading a team for an event.
  • Examples of successful projects in which you’ve participated that involve a large budget and staff.
  • Any specialized certificate programs or training you’ve undertaken, such as  like CMP certification.
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