Featured Resume Example: Event Specialist

Event Specialist

Name: ANGELA RICHARDSON

Address: City, State, Zip Code
Phone: 000-000-0000
E-Mail: email@email.com

PROFESSIONAL SUMMARY

Skilled event specialist with more than six years’ of hands-on experience planning special events from start to finish. Accomplished in building relationships with clients and exceeding expectations. Experienced with devising marketing plans to promote venues and events. Excited to bring my creative vision to a large event planning company

SKILLS

  • Event sales
  • Contract negotiations
  • Events logistics
  • Scheduling
  • Budgeting
  • Staff management
  • Communication

WORK HISTORY

Event Specialist
08/2018 to Current
Company Name, City, State

  • Coordinate with vendors to supply food and merchandise at 40+ outdoor music festivals each year
  • Recruit, hire, and train over 30 event staff members for large events.
  • Manage payments for event services, including vendors, venues, staff, and transportation providers.

Event Organizer
11/2015 to 07/2018
Company Name, City, State

  • Worked with large ticketing agencies including Ticketmaster, Live Nation, and Eventbrite to advertise events and manage ticket sales.
  • Drafted and designed email marketing campaigns to promote all music concert and events
  • Worked with 10 vendors to ensure timely delivery of event supplies.

Event Marketing Coordinator
07/2014 to 10/2015
Company Name, City, State

  • Oversaw preparation of marketing copy, images, videos, emails and other collateral.
  • Worked in all stages of event planning including conceptual planning, schedule management, and final implementation.
  • Assisted in event set-up according to instructions, guaranteeing readiness within strict schedules.

EDUCATION

Bachelor of Arts : Marketing
05/2014, City, State

  • Minored in Meeting & Event Planning

Top 4 Characteristics of a Best-in-Class Event Specialist Resume

  1. Summary Give a brief overview of your top skills, work history and qualifications, aiming to answer one question: Why are you a fit with the position? In that vein, focus on your most relevant work experiences and most notable strengths. For example: “Creative and proactive Event Specialist with strong communication skills. Well-versed in using marketing knowledge to engage clients and drive successful event coordination with vendors.”
  2. Skills Include both hard skills (abilities you’ve learned or have been trained in) and soft skills. Hard skills that fit an event specialist role include financing and budgeting skills, or proficiency with software such as Outlook or Microsoft Office. Soft skills that fit the bill include excellent communication abilities, negotiation skills, customer service, problem-solving, leadership, multitasking and organizational skills.
  3. Work History Limit this section to your past 10 years of work experience, focusing on accomplishments rather than standard daily duties. Add numbers and stats to your achievements to give recruiters a better idea of your impact (e.g., “Negotiated and executed contracts with vendors for events involving 500+ participants”).
  4. Education List degrees, certificates and other credentials related to event management here, such as a bachelor’s degree in marketing, hospitality, public relations, communication, administration or sales. Don’t forget to add specialized training or certifications like CSEP (Certified Special Events Professional) or CMP (Certified Meeting Professional).

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Do’s and Don’ts for Your Resume

  • DO quantify your work accomplishments. Don’t just list out job responsibilities on your resume — use metrics and numbers to illuminate how you’ve excelled. Writing “Trained and supervised 30+ part-time staff, volunteers and interns” provides a more rounded picture of your talents than just writing “Trained and supervised part-time staff, volunteers and interns.”
  • DO review your resume before submission. Event specialists are tasked with detecting, fixing and avoiding errors — do the same for your resume. Proofread it several times to make sure that there are no grammatical, punctuation or spelling mistakes, and double-check your facts. Using our Resume Builder will also give the extra benefit of our built-in tools, which will review your resume for these types of mistakes.
  • DO aim for a concise resume. Hiring managers aren’t inclined to go through resumes with multiple pages, especially if they’re long-winded or include irrelevant information. Keep your resume short and sweet — two pages at most. Instead of listing all your responsibilities from previous organizations, mention only those that align with the job you’re applying for. Use bullet points and punchy phrases rather than over-verbose sentences.
  • DON’T miss out on intangible skills. Intangible (or soft skills) play a key role in success as an event specialist. Be sure to emphasize intangible abilities like attention to detail, critical thinking, a strong work ethic, flexibility, a positive attitude, and customer relations. Show how you’ve used these skills in your work history For example, writing “Ensured timely communication and coordination between vendors” speaks to your collaboration, client relations and leadership skills. For more suggestions on in-demand soft skills, visit our Top Resume Skills page.
  • DON’T use fancy layouts. You may be tempted to demonstrate your creativity and energy with an unusual resume layout, but using unorthodox graphics and fonts can end up working against you, especially with applicant tracking systems (ATS) that employers use to scan resumes. It’s better to create a straightforward document based on a employer-ready template, and keep to standardized fonts, section headings and layouts.
  • DON’T use buzzwords. To stand out from the other applicants, skip generic, recycled buzzwords such as “hard-working,” “skilled” or “specialized.” As with everything else in your resume, get as specific as you can. Don’t just tell an employer you’re hard-working — give a work experience example in which you went beyond the call of duty to achieve the right result. Emphasize unique achievements and abilities to make the right impression.

Event Specialist Resume FAQs

1. What skills should an event specialist possess?

Some must-have skills you can include in your resume are:

Technical skills:Soft skills:
Project managementVerbal communication skills
Marketing campaigns and processesOrganizational skills
Staff managementTime management
Negotiation and budgetingAttention to detail
Event logisticsMultitasking
Financial skillsStrong work ethic
MS Office proficiencyInterpersonal skills
Risk assessmentCreativity
Vendor managementCustomer service
Processing payments and invoicesEnthusiastic
Data analysisPositive attitude
Site surveysCritical thinker
Inventory maintenanceAdaptability
FundraisingPresentation skills
Business development and administrationFlexibility
Public speaking
Decision-making
Collaborative
Persuasion
Technical skills:
Project management
Marketing campaigns and processes
Staff management
Negotiation and budgeting
Event logistics
Financial skills
MS Office proficiency
Risk assessment
Vendor management
Processing payments and invoices
Data analysis
Site surveys
Inventory maintenance
Fundraising
Business development and administration
Soft skills:
Verbal communication skills
Organizational skills
Time management
Attention to detail
Multitasking
Strong work ethic
Interpersonal skills
Creativity
Customer service
Enthusiastic
Positive attitude
Critical thinker
Adaptability
Presentation skills
Flexibility
Public speaking
Decision-making
Collaborative
Persuasion

2. How should you format your resume?

If you have extensive experience in marketing or event management, consider a chronological format for your resume. This format allows you to elaborate on your work experience and achievements through an expanded work history section. If you’re a relative newcomer with little or no professional experience, a functional format will highlight your skills and qualifications rather than your work history. A combination format is appropriate if you can strike a balance between key skills and work achievements.

3. How should you craft your resume if you want to take the next step in your career?

To move up to an event coordinator or manager position, feature the following in your resume:

  • Advanced degrees or training in areas related to event management
  • Numerous examples of successful collaboration with clients, vendors and other external groups in successfully planning and executing events
  • Examples where you’ve shown leadership in maintaining smooth communications and coordination during event planning and execution
  • Projects where you’ve gone beyond typical duties, and shown success at other business functions

4. How can I choose the right keywords for my resume?

Many employers now use applicant tracking system (ATS) to shortlist candidates, based on scanning resumes for appropriate keywords. To pass ATS, review the job description carefully to pinpoint important phrases that spell out what the job requires (e.g., “preparing expenditure reports” or “managing field sales teams for in-person events, including assets and giveaways”). Then match these keywords with your own abilities and experiences, and note them in your resume. For example, you can list “budget and expense reporting” as a skill, or mention a previous work experience where you coordinated a field sales team.

5. What are some examples of training and certifications that fit an event specialist role?

Even if you have plenty of experience in event management, adding relevant training and certifications to your resume can strengthen your credentials. Some certificates that might be able to help move you up the ladder include:

  • CMM (Certification in Meeting Management)
  • CTSM (Certified Trade Show Marketer)
  • CEPS (Certified Event Planning Specialist)
  • American Marketing Association PCM (Professional Certified Marketer)
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