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How to Write a Resume for a Job
Writing a compelling resume increases your chances of getting called back for an interview. But what makes a good resume? Keep reading!
We’ve broken down how to create a resume step-by-step and provided examples of how to write a resume for popular jobs and special circumstances.
STEP 1
Gather Your Professional Information
Preparation is key to writing a resume that stands out. We’ll cover what essential information you should gather before writing your resume to save time and put your best foot forward.
To ensure a well-prepared resume, carefully examine your relevant qualifications and match them with the requirements of your desired job.
Take the time to organize a comprehensive list that includes:
- Impressive measurable accomplishments from your previous positions that highlight your achievements and contributions.
- A complete inventory of your soft skills, hard skills and technical skills that match the skills outlined in the job description.
- Detailed information about your previous employers, including their names, dates of employment, locations, job titles and a clear outline of your responsibilities.
- Educational credentials, such as your college degree, certifications or licenses that demonstrate your expertise in specific areas.
- Any volunteer work where you gained skills and experience relevant to the role you are applying for.
- Notable awards and honors you have received, which further validate your exceptional abilities and dedication.
Review these qualifications against the job description and note where there is a match. Writing a customized resume is a great way to impress employers and secure interviews.
Make me (the hiring manager ) believe your are interested in our job, not just any job. Specifically, try to use the language of the job posting in your resume. This will also make sure your application makes it past any automated screening software designed to toss out irrelevant applicants.
- CJ Johnson, veteran people manager for Silicon Valley startups and unicorns
A compelling, tailored document that effectively highlights your qualifications increases your chances of securing your desired job.
STEP 2
Pick the Best Resume Format for Your Needs
Now that you’ve prepared your information, it’s time to choose a resume format that effectively showcases your qualifications.
There are three standard formats. Each uses the same resume sections but organizes them differently, so choose one that works best for your work experience level and your professional goals.
We’ve detailed each format below:
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STEP 3
Add Your Contact Information
One of the most important aspects of writing a resume is ensuring that your contact information is clearly displayed so that hiring managers can reach out to schedule an interview.
Check out the resume header examples below to learn what contact information to include, where to place it and how to format it for maximum impact.
You can also explore our library of 800+ resume examples to draw additional inspiration for ways to display your contact information.
Here’s what to include in your resume contact information:
- Your full name.
- A reliable phone number.
- Your professional email address.
- Your city, state and ZIP code.
- A link to your professional social media account, website or portfolio if you have them.
Here is a sample of how to write a resume header:
Kathy Backer | 555-555-5555 | Milwaukee, WI 53209
example@example.com | https://www.linkedin.com/in/kathy-baker/
STEP 4
Write a Compelling Resume Summary
A resume summary is a concise and impactful overview of a candidate’s qualifications, skills and career goals.
According to Simon Murray, co-founder and director of fleet safety and performance company Cameramatics, the best way to create a great resume is to “Craft a captivating professional summary that succinctly highlights your most valuable skills and accomplishments.”
Murray emphasizes that a resume summary should “hook the reader and entice them to explore your resume further,” avoiding generic clichés while highlighting what sets you apart from other applicants.
Here is an example of a captivating resume summary:
If you are a first-time job seeker, changing careers or returning to work after a long absence, you should write a resume objective instead.
It is important to note that in modern resume writing, a professional summary or profile section is preferred over a traditional resume objective statement.
If you choose to include an objective statement, ensure that you focus on the company’s needs rather than those of your own. Here’s an example:
The bottom line: Whether you use a resume summary or a resume objective, make it compelling, concise and clear.
STEP 5
Make a Resume Work History Section
Potential employers want to know what they can gain by hiring you, so they will review your resume work history section to see how you have used your skills and knowledge to make an impact on current and previous employers.
For each job, display three to five work accomplishments in bullet points and quantify them when possible. A 2018 survey conducted on behalf of CareerBuilder found that 34% of hiring managers identified a lack of quantifiable results in a resume as an instant deal breaker.
When you include quantifiable achievements in your resume, employers get a tangible idea of how you’ve positively contributed to the organization or company in past roles.
For example, a teacher might write: “35% of the senior class improved end-of-semester test scores by 25% within three months.”
Format this resume section by listing jobs in reverse-chronological order, with the current or latest position at the top.
Include your title, the company name and location, the dates of employment and bullet points with your top achievements and responsibilities. For example:
Secretary | BCforward - Milwaukee, WI | 08/2015 - Current
- Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks.
- Provided clerical support to 200 company employees by copying, faxing and filing documents
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency
Use action verbs like “Spearheaded project X” or “Oversaw process Y” for impactful resume job history statements.
Resume Action Verbs
- Accelerated
- Designed
- Improved
- Achieved
- Developed
- Initiated
- Administered
- Directed
- Instituted
- Advised
- Documented
- Maximized
- Planned
- Boosted
- Enhanced
- Mentored
- Promoted
- Campaigned
- Established
- Motivated
- Resolved
- Coordinated
- Executed
- Negotiated
- Revitalized
- Created
- Facilitated
- Organized
- Secured
- Delivered
- Formed
- Supervised
STEP 6
Create a Skills Section to Highlight Your Strengths
When writing a resume, you must include at least one bulleted list of skills, no matter what resume format you use. Include a mix of hard skills and soft skills to show recruiters you are well-rounded.
When thinking about what to put on a resume skills section, aim for an average of six to eight of your top strengths, as long as they are relevant to the job you want.
You can use our AI resume skills generator tool to get started.
AI Resume Skills Generator
If you are changing careers or applying for your first job without work experience, focus on transferable skills like communication and critical thinking, which can apply to almost any job.
STEP 7
List Your Education Credentials
An important step in learning how to write a good resume for a job is learning how to list your education credentials. Here’s what goes on a resume education section:
- If you did not attend college, display your high school diploma or GED.
- If you attended college or graduate school but did not complete a degree, then add the name(s) of the schools you attended and your courses of study.
- Add your anticipated date of graduation, if you have one. You don’t need to include the graduation year if you graduated more than 10 years ago.
Every resume education section should include the following information:
- The name of your university, community college or school. Only include high school if you’re a high school student or didn’t attend university.
- Location of the school: Write the city and state.
- The month and year you graduated. If you still haven’t graduated, then write the expected graduation date.
- The type of degree you received or expect to receive and the program. For example, a "Bachelor of Science in Nursing" or a "Bachelor of Arts in English."
For example:
Columbia University, New York, NY
May 2014
Bachelor of Science in Social Work
You may also include:
- Your GPA if it is higher than 3.5, and you just graduated college, or it’s required. Otherwise, you shouldn’t add it.
- Relevant coursework. If you have not graduated or have recently graduated but don’t have work experience, then add a bulleted list of relevant coursework you’ve completed.
- Honors, scholarships and awards such as Dean’s List or Rhodes Scholarship if they were recent. Always provide the full name of the award and the year you received it.
See how to list a degree on your resume for tips about displaying your degree in the education section of your resume.
STEP 8
Add Relevant Certifications, Licenses and Training
Some jobs, like nursing, accounting and teaching, require candidates to have certifications and licenses. Some job seekers go the extra mile and get additional training or certificates to establish their expertise in their chosen fields.
When making a resume, create a separate resume section for certifications, licenses or professional training you have completed.
Here’s how to make a good resume certifications section for any additional training.
Directly below your education section, list:
- The title of the certification, course or license.
- Name of the certifying agency or body.
- The date you obtained each certificate.
- The expiration date of your certificate (if applicable). If you have not yet finished the course, write “In Progress” with the expected date of completion.
Consider the examples below when writing your resume.
How to Write a Resume Certifications Section
Example of current certification:
Lifeguard Certification
American Red Cross, June 2021
Expires: June 2023
Example of “in progress” certification:
First Aid Training (In Progress)
American Red Cross
Expected date of completion: Feb 2024
How to Write a Resume Licenses Section
Beauty Operator License
Board of Barbering & Cosmetology
Expires: 2024
Registered Nurse - License #000000
California Board of Registered Nursing
Expires: 2024
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STEP 9
Include Optional Resume Sections
How do you make a strong resume? Effective resume writing is more than just making sure you have all the basics. Add optional sections, like volunteer work, awards, honors and publications.
If you have published work or have received relevant awards that will help you further highlight your accomplishments, then you should include them — they won’t hurt your chances but help you stand out.
Only create a separate section for awards, honors, publications or volunteer work if you cannot tie them into other sections of your resume.
- If the award, honor or publication is tied to your degree, you can include it as a bullet point in your education section below the university or high school name.
- You can include it in your work history section as a bullet point if it's relevant to a specific job.
- If you have the space, create a separate section for awards, honors or publications under your education section. List them as bullet points in reverse-chronological order with the year you received or published them.
Volunteer work can add value to a resume because it shows that you are willing to help others and have passions outside of work.
These traits are impressive to employers and can help you stand out from candidates who do not have volunteer experience.
Volunteer experience is generally included in a separate section towards the bottom of your resume. Including volunteer experience in a separate section ensures that the focus of your resume is on relevant work experience.
Format this section the same way you formatted your work history section, with a clear heading (“Volunteer Experience”) and your volunteer position titles with a few bullet points describing your responsibilities.
However, if you have minimal or no professional experience, you might consider adding relevant volunteer experience to your work history section. Make sure to include “volunteer” in the job title for clarity (i.e., “Volunteer Program Manager”).
Be highly selective when adding resume sections for optional qualifications. You only have so much space on a one-to-two-page document and everything you add must count!
Below your education section (or certifications section if you have one), write the name of the optional credential followed by one to five bullet points listing the names of the certificates followed by the dates earned or published.
Example of How to Format Volunteer Experience On Your Resume
Volunteer Experience
Habitat for Humanity, Volunteer Builder, 2018-present
- Worked on construction projects to build and repair homes for low-income families.
- Collaborated with a team of volunteers and Habitat staff to complete projects on time and within budget.
American Red Cross, Volunteer Blood Donor Ambassador, 2017-2018
- Assisted with blood drives by welcoming donors, registering them, and providing information about the donation process.
- Helped to ensure a positive donor experience and encouraged repeat donations.
Example of How to Make a Resume Awards Section
Awards
- George Polk Award for National Reporting (2020)
- Conscience-in-Media Award (2018)
- Clio Awards (2016)
Example of How to Create a Resume Honors Section
Honors
- Alliance Pipeline Sports Scholarship (2018-2021)
- Pi Sigma Alpha honor society member (2017-2021)
Example of How to Write a Resume Publications Section
Publications
- "The Unidentified Bands and Atomic Hydrogen," Astronomy & Physics, Vol. 650, March 2020.
- "Make the Sun," Nature Astronomy, 860-862, November 2019
- "The Duality of Black Holes," Astronomy Now, Vol. 20, June 2019
STEP 10
Proofread and Save Your Final Product
Typos and grammatical errors are the most common resume-writing mistakes — and a deal-breaker for about 80% of hiring managers.
When making a resume, reread it thoroughly to ensure that you’ve written everything perfectly and that all your dates and company names are correct.
Our Resume Builder has a helpful spell-checking tool that scans your document and lets you know of any mistakes.
Formatting errors are also a big turnoff for hiring managers. You can make a resume easy for them to read by following these simple formatting resume tips:
- Keep it short. A one-page resume is sufficient unless you have more than 10 years of work experience and need the extra room. In that case, it is acceptable for your resume to be two or three pages long.
- Set margins to 1 inch on all sides of your document. If you need to fit additional content onto the page, you can reduce the margins to as little as half of an inch.
- Use appropriate resume fonts, like Times New Roman, Arial or Helvetica.
- Stick to a font size between 10-12 points for the body and 14-16 points for the headers.
- Choose between single to 1.5-point line spacing.
- Save your resume as a PDF or DOCX file. Sometimes employers specify in the job description which file type to use; always follow their directions. PDF is a great option if they don’t specify a file format.
- Your resume file name matters! We recommend this formula: “[Your First Name]_[Your Last Name]_[Resume].pdf.” You might consider incorporating the company name or job title into the file name for specificity and to keep your files organized.
And that sums up how to write a professional resume. When you finish downloading your document, it should look like the example below.
How to Make a Resume Quickly
Use a professional resume template with our Resume Builder to build a resume in minutes. You can also upload your existing resume to instantly reformat it to one of our templates.
Our expertly designed templates make it easy to craft an ATS-friendly resume with clear headers and organized sections that effectively display your key skills and qualifications.
Our Resume Builder makes it easy to make a resume quickly and easily with the following features:
- Job-specific phrases and skills: No matter the job you’re applying for, we provide the best words to help showcase your job qualifications.
- Step-by-step guidance: Get expert advice at every step to help you present your best self and get the job.
- ATS Resume Checker: Our ATS Resume Checker scans your resume for common errors and provides personalized feedback on optimizing your resume.
- Easy customization: Write a cover letter for every job application and save as many versions of it as you need. Use our cover letter templates for a matching resume and cover.
- Multiple download formats: Save and export your resume as an Adobe PDF (.pdf), MS Word Doc (.docx) or Plain Text (.txt) file.
Resume Examples by Job Title and Circumstance
Choose an example to guide you through creating a resume that impresses hiring managers, then use our builder to customize it for your target job.
Examples of How to Write a Resume for Popular Jobs
Explore professionally made resume examples to help you learn how to make a resume for a job in almost any industry.
Here are the top 15:
Samples of How to Write a Resume for Special Circumstances
Limited Work Experience Resume Example
Career Change Resume Example
Employment Gap Resume Example
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Expert Resume-Writing Tips
Follow the resume tips below to write a resume that passes automated screening systems and impresses recruiters and hiring managers.
- Create a resume for every job application and customize it for your target job. The best way to do this is to use resume keywords or phrases in the job description and adjust your work experience, skills and summary or objective to the potential employer’s needs.
- Find time to dedicate solely to your resume. Writing a resume is pretty straightforward, but creating a resume that stands out from the competition for each job takes time and focused effort.
- Write and don’t stop to correct your resume along the way. When you get it all down, step away for a few hours and return to it with fresh eyes to refine your resume writing.
- Include only relevant experience in your work history section and required skills that you know are relevant to the job at hand.
- Include up to 10 years of work experience for any job you target. See U.S. resume format best practices for additional guidance from career advice experts.
Create a Matching Cover Letter
Nice work! You’ve followed all of our advice on how to write a proper resume. So now you have a great resume and you’re ready to apply for your dream job. Not so fast!
You need more than the perfect resume to get an interview. Your job application isn’t complete without a compelling cover letter to complement your resume.
A well-written cover letter is vital for providing in-depth information about your experience and career goals. It is also a great way to explain employment gaps and career changes.
Not sure where to start? Explore our professional cover letter examples, then choose an expertly designed cover letter template that catches your eye.
Once you have the perfect template picked out, you can use our Cover Letter Builder to make a compelling cover letter in a matter of minutes.
Key Takeaways
- Prepare by gathering your professional information and key achievements from past roles.
- Select the best resume format to showcase your skills and qualifications.
- Write a customized resume for every job you apply for.
- Include keywords and phrases from the job description throughout your resume.
- Ensure that your resume is error-free by proofreading it thoroughly.
- Use our Resume Builder and professionally designed templates to make a resume in minutes.
- Get inspired by our resume examples for different jobs and circumstances.
- Include a compelling cover letter with your job application.
FAQ
What Should a Resume Look Like?
Your resume should be well-formatted with clear sections, easy-to-read fonts and a professional design. We recommend exploring the professionally made samples on this page, which exemplify what a standout resume looks like.
As technology advances and the job market becomes more competitive, employers seek candidates with specific skills and abilities. A resume clearly highlighting relevant skills and certifications will likely impress employers and win interviews.
Additionally, companies are likely to continue embracing remote work in the future. As such, job seekers may need to highlight their experience and skills in virtual collaboration, remote communication and digital tools.
You can create a resume outline to gather your information. Then, check out what your resume should look like for additional tips on optimizing the layout and content of your resume.
How Do I Write a Resume That Stands Out to Recruiters?
Making your resume stand out to recruiters can be challenging, but there are several strategies you can use to increase your chances of getting noticed. Here are a few quick tips:
- Tailor your resume to the job.
- Use strong action verbs.
- Quantify achievements.
- Keep it concise.
- Include relevant keywords.
- Highlight your unique value.
- Use a professional format.
The easiest and fastest way to make a resume that stands out is to use one of our professionally designed resume templates with our Resume Builder. You can even use your resume to generate a cover letter in our Cover Letter Generator.
We provide the tools you need and guidance on how to correctly write a resume that highlights your skill set. Plus, you can download your resume in multiple formats and save it to tailor it to your next job.
What Are the Basic Steps to Writing a Resume?
Here’s a sample of how to write a resume in a few simple steps:
- Prepare by gathering your information.
- Choose a format and a resume template.
- Add your contact information to the resume header.
- Write a resume summary or objective statement.
- Make a resume work experience section.
- Create a resume skills section.
- Add your education credentials.
- Include certifications, licenses and training if applicable.
- Add optional resume sections if you have any.
- Proofread, save and send in your application!
By following these steps, you can create a compelling document that highlights your strengths and increases your chances of getting an interview. We also recommend checking out the best AI resume builders, which can help you make a resume in a matter of minutes.
And, if you’re considering an opportunity in the Great White North, check out how to write a Canadian resume.
How Do You Make a Resume With No Experience?
If you don’t have work experience and you’re not sure how to write a resume for the first time, follow these tips:
- Choose a functional resume format (otherwise known as a skills-based resume). This format is ideal for job seekers without work experience because it focuses on skills over professional history.
- Write a resume objective under your contact information. Job applicants without experience benefit from objective statements over resume summaries because objectives explain job goals and emphasize essential skills and traits that match the job.
- Highlight your transferable skills — traits and abilities you can use in various jobs and industries. For example, strong communication skills are just as important for customer service jobs as they are for teaching.
- Lean on your non-work experience as long as it’s relevant to your desired job. Volunteer work, internships, school projects and extracurricular activities can count for work experience if they relate to the target job.
For additional guidance, see our guide on how to make a resume with no experience for expert tips and tricks.
Where Can I Make a Resume for Free?
You can make a resume for free using our Resume Builder. We’ll guide you through every step with prompts and expert insights.
All you have to do is upload your resume or select a template in our builder, answer a few questions and within minutes, you’ll have a plain text resume that you can download for free.
How Do You Write a Resume on Google Docs?
Here’s how to write a resume for a job application in Google Docs:
- Go to the Google Docs website and log in with your Google account.
- Click on the “Template Gallery” button in the top right corner of the page. Select the “Resumes” category and browse through the available templates.
- Once you have chosen a template, click on “Use Template” to open it in a new document. Edit the text to include your own information, such as your name, contact information, work experience, education, skills and achievements.
- Once you have finished editing your resume, save it by clicking on “File” and then “Save.”
For a more user-friendly experience, we recommend using one of our Google Docs resume templates. You can also write a resume from scratch in our Resume Builder and import it into Google Docs.
We recommend this option, as you’ll benefit from the other features of our Resume Builder, such as ready-made content suggestions and expert writing tips.
How Do You Make a Resume in Word?
Here’s how to write a job resume in Microsoft Word:
- Open Microsoft Word on your computer and select “New Document” to create a new document.
- In the search bar, type “resume” and browse through the available templates. Select the template that best suits your needs.
- Once you have chosen a template, begin editing the text to include your own information, such as your name, contact information, work experience, education, skills and achievements.
- Save and download: Once you have finished editing your resume, save it by clicking on “File” and then “Save.”
We have a variety of Microsoft Word resume templates that you can use. For expert content suggestions and resume writing advice, we recommend writing your resume in our Resume Builder.
What Is the Best Resume Format?
Your resume format will depend on your industry, skills and years of experience. One of the best and most commonly used resume formats is the chronological resume, which focuses on professional history.
Another popular choice is the combination resume which highlights key skills and accomplishments followed by work experience and education.
It’s always a good idea to tailor your resume format to the specific job you are applying for and to keep it updated and relevant.
The best resume format also depends on where you are applying. See our Australian resume format guide for examples of how you might format your resume when applying for jobs abroad.
How Many Jobs Should You List on Your Resume?
It is recommended to list the most relevant and recent jobs that showcase your skills and experience.
A good rule of thumb is to include the last 10-15 years of your work experience or the 3-4 most recent jobs, whichever is greater.
If you have minimal work experience, you can also include internships, volunteer work or other relevant experiences that demonstrate your skills and qualifications. See our guide on how to write an internship resume for additional details.
And, if you’re making your transition to civilian life, our Military to Civilian Resume Guide has the essential resources to help you write your military experience.
How Long Should a Resume Be?
Generally, a resume should be one page in length. If you have more extensive experience or are applying for a position that requires a more detailed account of your qualifications, a two-page resume might be appropriate.
The exact length of your resume depends on your experience level, industry and the job you are applying for. Keep in mind that employers typically spend only a few seconds scanning a resume, so it’s essential to make sure that it is concise and easy to read.
Industries such as medicine, academia, science, and law might require a longer description of your qualifications in the form of a CV. For additional details, learn about CVs versus resumes to determine which one is right for you.
How Has AI and Machine Learning Impacted Resume Screening?
AI-powered tools can quickly scan and analyze resumes, allowing companies to process more applications in less time. Machine learning algorithms can learn from past hiring decisions and identify patterns in successful candidates, which can help recruiters identify the best-fit candidates.
While these new technologies help employers filter through hundreds of resumes, they can be detrimental for job seekers who do not optimize their resumes to pass automated screening software.
Luckily, there are several steps you can take to ensure your resume stands out in the era of AI, machine learning and automated resume screening, such as incorporating relevant keywords, customizing your resume for the job and proofreading carefully.
How Can I Write a Simple Resume?
To create a simple resume quickly and easily, we recommend starting with one of our basic resume templates built by professional graphic designers.
You can use our Resume Builder to enter your professional information, eliminating the need to know how to prepare a resume from scratch.
Focus on presenting the skills and experiences most relevant to the job you are applying for using concise and clear language.
Should I Put My Address on My Resume?
In general, if you are comfortable sharing your address and it is relevant to the job you are applying for, you can include it on your resume.
However, if you prefer to keep your address private or it is irrelevant to the job, leaving it off is perfectly acceptable. You can always provide your address during the interview process if necessary.
Remember that you only need to include your city and state (and zip code if it is relevant), not your full mailing address.
What Should the First Sentence of a Resume Be?
If you choose not to include a resume summary, the first sentence at the top of your resume should be a compelling value proposition that catches the employer’s attention.
This sentence should highlight your skills, experience and career goals in a concise and compelling way. Here are some examples of effective first sentences for your resume:
- Results-driven marketing professional with 5+ years of experience driving revenue growth and brand awareness for Fortune 500 companies.
- Certified project manager with a proven track record of leading cross-functional teams to deliver complex projects on time and within budget.
- Recent graduate with a Bachelor’s degree in Computer Science seeking an entry-level software development role to apply technical skills and gain real-world experience.
In general, the first sentence of your resume should be tailored to the specific job you are applying for and highlight your unique value proposition as a candidate. It should make the employer want to read further and consider you for the position.
How We Reviewed This Article
Since 2013, we have helped more than 15 million job seekers. We want to make your career journey accessible and manageable through our services and Career Center’s how-to guides and tips. In our commitment to bring you a transparent process, we present our Editorial Process.
Sources
- CJ Johnson, Consultant and Course Creator. Personal Interview. Consulting By CJ
- Finances Online. Article. 10 Current Resume Trends & Forecasts for 2024 You Should Be Thinking About
- TeamStage. Blog. Job Interview Statistics: Applications and Hiring Rates in 2023
- Recruiter.com. Blog. Recruiters Spell Out the Biggest Deal-Breakers Costing You the Job
- CareerBuilder. Press Release. Employers Share Their Most Outrageous Resume Mistakes and Instant Deal Breakers in a New CareerBuilder Study
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