Accounts Administrator Resume Examples & Templates

Elizabeth Muenzen, CPRW
By Elizabeth Muenzen, CPRW, Career Advice Expert
Last Updated: January 11, 2024
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Accounts administrators are responsible for managing the financial transactions and records of an organization or business. Their responsibilities include recording financial transactions, managing accounts payable and receivable and preparing financial reports. 

To secure a job as an accounts administrator, you’ll need a resume that showcases your expert organizational skills and keen attention to detail. We’re here to help with professionally made accounts administrator resume examples and expert guidance to help you land an interview

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Accounts administrator resume example (text version)

Gerald Howard

Phoenix, AZ 85054

(555) 555-5555

Professional Summary

Dedicated and accomplished accounts administrator with a decade of experience in financial management, budgeting and accounting operations. Proven track record of optimizing financial processes, reducing costs and ensuring compliance with accounting standards. Adept at leveraging technology to streamline operations and enhance efficiency. 

Work History

November 2021 – Current

Insight Global – Phoenix, AZ

Senior Accounts Administrator

  • Develop and execute strategic financial plans, resulting in a 12% increase in cost-effectiveness.
  • Lead the team through an external audit, achieving zero audit findings and ensuring compliance with regulatory standards.
  • Implement an automated invoicing system, reducing invoice processing time by 20%.

September 2016 – October 2021

The Kostelic Agency – Phoenix, AZ

Accounts Administrator

  • Implemented a monthly financial reporting system, reducing the reporting cycle from 10 to five days.
  • Developed and implemented a dynamic budgeting model, leading to a 10% improvement in budget accuracy.
  • Introduced automation in invoice processing, reducing manual effort by 20% and decreasing processing time by 30%.

June 2013 – August 2016

Randstad – Phoenix, AZ

Accounts Administrator Assistant

  • Assisted in processing invoices and receipts, contributing to a 20% reduction in payment processing time.
  • Maintained a 99.5% accuracy rate in data entry, ensuring precision in financial records.
  • Supported the preparation of financial reports, contributing to a 98% accuracy rate in quarterly reports.


  • Financial analysis 
  • Budgeting and forecasting 
  • Accounts payable/receivable 
  • Accounting software: QuickBooks, SAP 
  • Financial reporting 
  • Auditing and compliance 
  • Data analysis 
  • Problem-solving 


Arizona State University Tempe, AZ

Master of Science Finance

Arizona State University Tempe, AZ

Bachelor of Science Accountancy


  • Certified Public Accountant (CPA) – (Updated 2023) 
  • Certified Management Accountant (CMA) – (Updated 2023) 

5 essentials of a standout accounts administrator resume

  1. Contact details 

    Include your contact information at the top of your resume. Add your full name, city, state, ZIP code, phone number and professional email address. Add your LinkedIn profile and professional website, if applicable. Read up on how to write a resume for more advice on creating an effective contact details section. 

  2. Personal statement 

    Your personal statement — also known as a professional summary — is where you introduce yourself and highlight your top qualifications in three to five sentences.

    An accounts administrator professional summary should showcase your ability to successfully manage budgets and ensure the financial success of an organization. Include one or two notable accomplishments and touch on how long you’ve been in the industry. 

    Here is an example accounts administrator professional summary: 

    “Experienced accounts administrator with a proven track record of managing financial transactions and records for diverse organizations. Skilled in accounts payable and receivable management, financial reporting, budgeting and compliance. A dedicated team player who is committed to delivering timely and accurate financial information to support business decisions.”

    If you are just starting your career, we recommend including a resume objective instead of a professional summary. Your resume objective should focus on career goals and transferable skills. For additional guidance, take a look at our guide on writing a resume with no experience

  3. Skills

    The skills section of your resume is where you’ll let hiring managers know why you’re a great match for the role. A winning accounts administrator resume will showcase a mixture of hard skills and soft skills

    For instance, you’ll want to highlight your proficiency in using accounting software and spreadsheets to generate reports and maintain accurate financial records. Additionally, call out your strong attention to detail, analytical skills and ability to work under pressure. 

    Accounts administrators need to possess excellent communication and interpersonal skills with a customer-centric approach as well as technical skills involving accounting software and general ledger management. 

  4. Work history

    To create the work history section of your resume for an accounts administrator position, start with your present or most recent job and list your remaining work experience in reverse chronological order. Remember to mention the job title, employer’s name, company location and the duration of your employment.

    Use bullet points to showcase your accomplishments and quantifiable achievements for each role. Focus on budgeting, compliance, financial reporting and other key experiences that demonstrate your success as an accounts administrator.

    Use specific numbers and data to quantify your achievements. For example, “reduced invoice processing time by 30% by implementing an automated invoice processing system.”

    Check out how to include work experience on a resume for additional tips from career advice experts. 

  5. Education

    List your educational background starting with the most recent and working backward. Include the name of the schools and the year of graduation. If you did not attend college, provide information about your high school and any relevant classes you have taken since graduating.

    To become an accounts administrator, you typically need a minimum of a high school diploma or equivalent, such as a GED. However, many employers prefer candidates who have at least an associate’s degree in accounting, finance or business. 

    A bachelor’s degree provides a more in-depth understanding of accounting principles, financial management and business operations. Additionally, a bachelor’s degree in accounting can prepare you to sit for the Certified Public Accountant (CPA) exam.

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Do’s and don’ts for your accounts administrator resume

  • Use measurable achievements to describe your experience. For example, “Reduced accounts receivable aging by 15% within six months by implementing a new collections process.”
  • Use action verbs — such as audited or reported — to make an impact on your accounts administrator resume.
  • Tailor your resume to the accounts administrator job description. 
  • Use keywords from the job description throughout your accounts administrator resume. For example, “financial record-keeping” or “budget management.”
  • Format your accounts administrator resume with clear sections and appropriate fonts so that it is easy to read by ATS software and human eyes.
  • Don’t lie about your accounts administrator experience and skills. 
  • Don’t make vague claims about your skills. Instead, provide specific examples of relevant experience with accounting software, budgeting and financial analysis. 
  • Don’t include irrelevant personal information such as your ethnicity and age.
  • Don’t include irrelevant skills and work experience. Focus on your expert problem-solving and time-management skills instead. 
  • Don’t forget to proofread. A resume with errors is unprofessional.

Top 4 tips for interviews for an accounts administrator job

  1. Research the organization.

    When applying for an accounts administrator position, it is important to research the company you are applying to and the specific requirements of the job. 

    Here are some things to research before applying for an accounts administrator position:

    Company background: Research the company’s history, mission, values and culture. This can help you understand the company’s goals and how your role as an accounts administrator fits into the bigger picture.

    Industry trends: Research the latest trends and developments in the accounting industry. This can help you stay up to date on best practices and demonstrate your expertise during the interview process.

    Competitors: Research the company’s competitors to understand how they operate and what sets the company apart. 

    Regulatory requirements: Research the relevant regulatory requirements for the position, such as GAAP, IRS rules, and state and federal regulations. 

    By conducting thorough research before applying for an accounts administrator position, you can demonstrate your knowledge and expertise in the field and position yourself as a strong candidate for the job.

  2. Practice your answers.

    It is important to prepare for your job interview by practicing frequently asked questions. Here are some common behavioral interview questions to prepare for:  

    Make sure that you prepare for job-specific questions in addition to behavioral questions. Here are a few accounts administrator questions to prepare for:

    • What experience do you have with accounting software? 
    • How do you ensure the accuracy of financial statements?
    • What experience do you have with budgeting and forecasting?
    • How do you maintain the confidentiality of financial information?
    • How do you stay up to date on changes to accounting regulations and standards?
    • How do you ensure compliance with tax regulations?
  3. Prepare questions to ask during the interview.

    Turn your interview into a conversation by asking the hiring manager questions about the organization, culture and expectations. 

    It’s likely that they’ll open the floor for you at the end of the interview, so write a list of questions to ask, including:

    • Can you tell me more about the day-to-day responsibilities of this position?
    • What accounting software does the company use?
    • What training and professional development opportunities are available for accounts administrators?
    • What are some of the biggest challenges facing the accounting department currently?
    • Can you tell me more about the company’s approach to financial reporting and analysis?
  4. Gather references.

    Gather professional references to have on hand in case the hiring manager asks for them during your interview. Make a list of two former colleagues and a former manager willing to speak highly about your abilities and performance as an accounts administrator. 

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