Payroll Specialist Cover Letter Example

Dayle Kavonic
By Dayle Kavonic, Career Advice Expert
Last Updated: October 25, 2023
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While a well-written resume can help you get a foot in the door, you have a much higher chance of being considered for your dream job if you pair this document with a strong cover letter. If you need a bit of help crafting one, you’ve come to the right place. Follow this guide to write a compelling cover letter for a payroll specialist position that clearly shows how your skill set aligns with the job and positions you as an ideal candidate.

Payroll Specialist Cover Letter Example Edit this template

Payroll specialist cover letter (text)

William Moore

Seattle, WA 98144
(555) 555-555

May 31, 2023

Robin Devan, Human Resources Manager
Bourdain Business Group
Seattle, WA 98101
Phone: 555-555-5555

Dear Human Resources Manager,

I write in response to your advertisement seeking a new payroll specialist at Bourdain Business Group. As a highly competent payroll specialist, I would bring a proactive, motivated and detail-oriented mindset to this role.

In my current position, I maintain an exceedingly productive payroll environment while managing over 50 accounts at once. I have a knack for problem-solving and work well independently and with little oversight. I respond to requests from colleagues and clients in a timely manner and am adept at prioritizing multiple ongoing projects.

Additionally, I have expertise in:

  • Processing payroll for large numbers of staff and/or accounts concurrently.
  • Maintaining 100% compliance with all employment tax laws.
  • Preparing reports and charts to present trends and account information.
  • Improving workflow and efficiency with process improvements for the department.

I am a self-starter and excel at record maintenance, reporting and tax compliance. I am also deeply familiar with accounting software and Microsoft Excel and adapt quickly to new programs. As a part of the team at Bourdain Business Group, I hope to help you expand your client base and grow your overall revenue.

My resume and references are attached. I look forward to hearing from you soon and would love the opportunity to discuss the position with you further.
Thank you for your time and kind consideration.

Best regards,

William Moore

How to format a payroll specialist cover letter

A cover letter serves as an introduction to not just your resume, but you as a person. It allows you to explain why you want the position, fill in any gaps and highlight what you can bring to the team in order to increase your chances of landing an interview. 

To effectively frame your qualifications and appeal to prospective employers, it’s important that you use the correct cover letter format.

  1. Use the business letter format for your payroll specialist cover letter

    A cover letter is a business document, so use the standard business letter format for your payroll specialist cover letter. 

    Set your margins on all sides to 1 and ¼ inches, use single spacing and opt for left alignment on your one-page document.

    Follow the lead of our sample cover letter for a payroll specialist job and make sure your cover letter includes the following:

    • A header with your name, city, state, ZIP code and telephone number. 
    • A greeting, like “Dear Elizabeth Miller,” “Dear Hiring Manager,” or “Dear HR Department.”
    • A simple closing, like “Kind regards” or “Respectfully.” 

    Using a cover letter template for a payroll specialist job is the best way to ensure your cover letter is formatted correctly and optimized for applicant tracking systems (ATS). Plug it into our Cover Letter Builder to get expert advice every step of the way. You’ll have a professional cover letter for a payroll specialist position in minutes to accompany your resume.

How to write a cover letter for a payroll specialist position

  1. Start with a powerful introduction

    Companies most likely receive a heap of applications for payroll specialist jobs, so your cover letter needs to grab hiring managers’ attention instantly if you want to be considered. The opening of your payroll specialist cover letter should read like your best elevator pitch and be concise and direct. Tell prospective employers who you are, why you’re interested in this particular job and what makes you ideally suited to the role. Our cover letter sample for a payroll specialist position provides a good indication of how to structure your introduction.

  2. Use past accomplishments to illustrate why you’re a great fit for the role

    The body of your payroll specialist cover letter should paint a clear picture of your career trajectory while also showcasing your personality. Give the hiring manager a sense of how you can contribute to the company’s success. The best way to do this is to highlight past work accomplishments, using numbers and strong action verbs. When describing your hard and soft skills, remember to draw on keywords from the job description.

  3. Close with a call to action

    Take inspiration from our payroll specialist cover letter examples and use your final paragraph to thank the hiring manager for their time and reiterate how much you want the job. Wrap up by encouraging them to reach out to you to set up a time to discuss the position and your fit further.

Pair your payroll specialist cover letter with a matching resume

Do’s and don’ts for building a payroll specialist cover letter

  • Address the recruiter or hiring manager directly.
  • Explain what attracted you to the company in one or two sentences. 
  • Customize your payroll specialist cover letter for the job. 
  • Include keywords from the job description throughout.
  • End with a clear call to action. 
  • Proofread your cover letter more than once.
  • Write a generic payroll specialist cover letter. 
  • Write more than one page. 
  • Use generic salutations, like “To Whom It May Concern.”
  • Regurgitate your payroll specialist resume. 
  • Rely on automatic grammar or spell-checkers. 
  • Write a fan letter, even if it is your dream job.

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