Table of Contents
Featured resume example: payroll specialist
Name: ALYSSA KRAUSE
Address: City, State, Zip Code
Seasoned payroll specialist bringing seven years’ of experience in accounting operations. Highly adept with key strengths in payroll administration functions, including discrepancy research, regulatory guidelines adherence, complex processing procedures and program management. Able to resolve issues quickly and identify mistakes on time sheets.
- Payroll administration
- New hire processing
- Time sheet review
- Processing garnishments
- Attention to detail
Company Name,City, State 09/2017 – Current
Bachelor of Science: Accounting
Company Name,City, State 05/2012
- Run bi-weekly payroll for 2,000+ employees, including set-up of warrant number for payroll date.
- Research payroll errors and process payments for federal and state taxes, social security, Medicare, and various employee deductions, annuity contributions and retirement plan withholdings.
- Build and maintain 30 different contract calendars and manage set up for all new banks for direct deposit and accrual year-end processes.
Company Name,City, State 04/2015 – 08/2017
Oversaw day-to-day processing of payroll for 850 employees, including review of timesheets and computing pay in accordance with FLSA. Performed calculations in overtime, vacation and sick hours to provide accurate data to payroll processing database. Applied knowledge of regulations, employment law and tax code to keep operations in compliance with applicable
Company Name,City, State10/2012 – 03/2015
- Processed payrolls on both a bi-weekly and monthly basis for more than 600 employees nationally.
- Maintained payroll information by calculating, collecting and entering data.
- Accurately calculated bonuses, salary increases and overtime.
Top 4 characteristics of a best-in-class payroll specialist resume
- Summary Give a concise rundown of your experience and best skills in your summary statement, focusing on areas that fit what the potential employer is looking for. If the employer needs someone to handle weekly payroll management, list any experiences in this area. For example: “Meticulous payroll specialist experienced in supervising weekly payroll for 500 non-exempt technicians.”
- Skills In addition to practical skills such as proficiency in Kronos, Payforce or other databases, data entry, and accounting knowledge, leave some room for soft skills that show hiring managers you have the intangibles to excel in the job. For example: “excellent verbal and written communication skills,” “time management,” “multitasking”, “collaboration” and “analytical skills.”
- Work history Focus on accomplishments rather than tasks from previous jobs. Limit this section to work from the past 10 years in reverse-chronological order, including the job title, company details, and job achievements in bullet points.
- Education Include your top academic credential (e.g., high school diploma or college degree), as well as any other relevant training courses and certifications (e.g., software programs or databases such as Kronos, Payforce, ADP and Query).
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Payroll specialist resume FAQ
1. What skills should you emphasize in the role of a payroll specialist?
Some technical and soft skills that you can use for your resume include:
|Technical skills:||Soft skills:|
|Proficient in MS Office||Organizational skills|
|Knowledge of Kronos and Payforce software||Multitasking|
|High numerical aptitude||Patience|
|Knowledge of payroll practices||Attention to detail|
|Well-versed with accounting practices and procedures||Accuracy|
|Quality assurance||Communication skills|
|Automated processing||Time management|
|Data entry and management||Disciplined and goal-oriented|
|Payroll tax knowledge||Reliability and honesty|
|Responsible and dependable|
|Customer service etiquettes|
|Proficient in MS Office|
|Knowledge of Kronos and Payforce software|
|High numerical aptitude|
|Knowledge of payroll practices|
|Well-versed with accounting practices and procedures|
|Data entry and management|
|Payroll tax knowledge|
|Attention to detail|
|Disciplined and goal-oriented|
|Reliability and honesty|
|Responsible and dependable|
|Customer service etiquettes|
2.What format should you use for a resume?
For a payroll specialist job, use a chronological resume format if you have plenty of work history that shows how you’ve progressed in your career. If you have a few years of experience or are moving over from a different job field,, choose a hybrid or combination resume format that emphasizes both your relevant skills and job achievements. If you’re a first-time job seeker or lack professional work history, focus on presenting the skills you already have using a functional resume format.
For more resume formatting tips, see our resume format page.
3. How should you craft a resume if you’re looking to take your next step in your career?
To move up to a more senior role such as payroll manager, gain more expertise in the following areas, and present them in your resume:
- Advanced knowledge of payroll processes and improvements
- Showcase examples where you mentored junior team members, or took on responsibility for a major project.
- Demonstrate consistency in achieving employer goals and targets, as well as any recognitions you’ve received for your work.
- Training and certifications in popular payroll software or MS Office, as well as useful skills (e.g., project management).
4. Should I include references in my resume?
Don’t bother to add references in the resume until the employer asks you to do so. Use your valuable resume space to elaborate on your work achievements and skills.
5. What are some examples of training and certifications that fit a payroll specialist resume?
- Fundamental Payroll Certification (FPC)
- Certified Payroll Professional (CPP)
- Project Management Professional (PMP) in your resume
- Training or certificates in job-specific software such as MS Office, Intuit or QuickBooks