Accounts Payable Specialist Resume Examples + Expert Tips
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An accounts payable specialist is responsible for managing a company’s financial obligations by ensuring that all invoices are processed accurately and payments are made on time. They also reconcile accounts, maintain records and communicate with vendors and other departments to resolve any discrepancies or issues.
This role requires strong attention to detail, organization and communication skills to ensure that financial operations run smoothly and efficiently. To land a job as an accounts payable specialist, you’ll need a standout resume that highlights these skills. Use our guide to create a winning resume for an accounts payable specialist.
We’ll cover the top accounts payable specialist resume skills to include in your resume. We’ll also provide sample resumes for an accounts payable specialist position to help you land an interview with ease.
Start by editing one of our resume examples for accounts payable specialists or explore our library of customizable resume templates to find one that catches your eye.
Accounts payable specialist resume example (text version)
Denver, CO 80439
555 555 5555
Accomplished accounts payable specialist with a high degree of professionalism and strong problem resolution capabilities. Maintains 100% accuracy in processing invoices. Proficient at vendor management and thrives in challenging, fast-paced environments. Dedicated to providing current state-of-accounts reports to inform cash flow management decisions.
October 2011 – Current
Richie Restaurant Group – Denver, CO
Accounts Payable Specialist
- Efficiently process vendor invoices and maintain up-to-date system, improving productivity by 35%.
- Open and assign over 300 new vendor accounts.
- Coordinate approval processes of all accounts payable invoices.
- Balance batch summary reports for verification and approval.
- Prepare month-end closing entries for detailed reporting and research and resolve all payment problems.
April 2008 – September 2011
Weller Machining – Denver, CO
Accounts Payable Assistant
- Verified details of transactions, including funds available and total account balances.
- Revamped 70% of the accounting quality system to prepare for important audits.
- Renegotiated payment terms with dozens of suppliers.
- Coded the general ledger and processed vendor invoice payments.
- Rectified escalated accounts payable issues from employees and vendors, reducing loss by 85%.
April 2007 – March 2008
Garrett Roofing – Denver, CO
Accounts Payable Clerk
- Assisted management in developing effective accounts payable system to bring all delinquent accounts current.
- Developed monthly tracking reports to keep management informed of due and past-due vendor invoices.
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
- Prepared over 200 vendor invoices and processed incoming payments.
- Vendor management
- Bank reconciliation
- Regulatory compliance
- Budget control
- Accounts administration
- 2011 – January 2016
University of Colorado Denver Aurora, CO
Bachelor of Science Accounting
- Coursework emphasis in Accounting, Business and Mathematics
5 essentials of a top accounts payable specialist resume
Add your contact information to the top of your resume so hiring managers can contact you. As our accounts payable specialist resume example shows, your contact information must include your full name, your city, state and ZIP code, phone number and professional email address. If you have a LinkedIn profile and professional website, add them last.
A personal statement, also known as a professional summary, is a concise, three-to-five-sentence statement that tells the hiring manager who you are and what you offer. Your summary should include job-relevant skills and one or two notable accomplishments. It should also touch on how long you’ve been in the industry.
Here’s an example: “Highly organized and detail-oriented accounts payable specialist with over five years of experience managing the financial obligations of diverse organizations. Proficient in processing invoices, reconciling accounts and ensuring timely and accurate payments to vendors. Skilled in resolving discrepancies, communicating with vendors and stakeholders and maintaining accurate records. Adept at using accounting software such as QuickBooks and SAP.”
If you have limited professional experience, use an accounts payable specialist resume objective instead. A resume objective for accounts payable specialists should focus on career goals and transferable skills, such as attention to detail and effective conflict resolution.
Create a skills section on your resume so hiring managers can see that you are a great fit. Add your job-relevant skills to a bulleted list. It’s best to include both hard skills and soft skills, such as regulatory compliance and building vendor relationships.
Some common resume skills for accounts payable specialist positions include communication, attention to detail and time management. It’s also important to demonstrate proficiency in managing accounts payable processes, including invoice processing, vendor management, payment processing and account reconciliation.
Additionally, note your accounting software skills, such as proficiency with QuickBooks, SAP or other enterprise resource planning (ERP) systems.
Whether this is your first job or you’ve been at it for decades, a resume for an accounts payable specialist must include a section to display your work history. In reverse-chronological order, show your current and previous employers and provide company names, locations and the dates you worked for them. Include at least three bullet points with measurable achievements for every job you list.
When writing a work history section for an accounts payable specialist resume, it’s important to highlight your experience and achievements in managing financial obligations and accounts payable processes. Highlight your achievements in managing accounts payable processes, such as reducing processing time, improving accuracy and increasing on-time payments.
An accounts payable specialist resume must include an education section, whether or not you have a degree. In reverse-chronological order, display the names of the schools and the years you graduated using bullet points. If you did not attend college, list your high school information and the classes you’ve taken since graduating.
Accounts payable specialists typically need at least a high school diploma or equivalent, although some employers may prefer candidates with an associate’s or bachelor’s degree in accounting or a related field. In addition to formal education, accounts payable specialists should have a strong understanding of accounting principles, financial analysis and bookkeeping.
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Do’s and don’ts for building an accounts payable specialist resume
- Use measurable achievements to describe your accounts payable specialist abilities and experience. For example, “Managed accounts payable for a company with over 500 vendors, processed up to 200 invoices per week, and ensured on-time payments to vendors.“
- Use action words to make an impact on your accounts payable specialist resume, such as processed, verified, reviewed or recorded.
- Tailor your resume to your target accounts payable specialist job. For example, if the job requires experience with a specific accounting software, highlight your experience with that software.
- Use keywords from the job description — such as “vendor management,” “expense reporting” and “account reconciliation” — throughout your accounts payable specialist resume.
- Format your accounts payable specialist resume so that it is easy to read by ATS software and human eyes.
- Don’t lie about your accounts payable specialist experience and skills.
- Don’t boast that you’re the “best accounts payable specialist ever.” Instead, include concrete examples of your relevant experience, such as proficiency with accounting software and data entry.
- Don’t Include irrelevant personal information such as your ethnicity and age.
- Don’t add skills and experience not pertaining to being an accounts payable specialist. Instead, focus on the accounts payable-related experience that is most relevant to the job you’re applying for.
- Don’t forget to proofread. An accounts payable specialist resume with errors is unprofessional.
Top 4 tips for acing an accounts payable specialist interview
It’s vital to take the time to learn about the company’s history, goals, values and people before the interview. Doing so conveys interest, passion and commitment — traits that can set you above the competition.
Make an effort to understand the company’s industry and its role within it. This can help you understand the types of vendors and payments the company may deal with, as well as any regulatory or compliance requirements.
Research the software the company uses for its accounts payable processes, such as QuickBooks, Xero or SAP. Familiarize yourself with these programs and highlight any experience you have with them in your application.
Practice really does make perfect. To prepare for your interview, start by reviewing the most common interview questions, such as:
- How would your coworkers describe you?
- What attracted you to this company?
- Give me an example of how you juggle multiple deadlines
Write down two or three possible answers for each question, then practice answering them with a friend. Prepare for job-specific questions, such as:
- What experience do you have with accounts payable processes, such as invoice processing, payment processing and account reconciliation?
- What accounting software are you familiar with, and which ones have you used in your previous roles?
- Can you explain how you handle discrepancies or errors in invoices or payments?
- How do you prioritize your workload and manage multiple deadlines?
- What experience do you have with vendor management and building relationships with suppliers?
Always have at least three questions ready for each person you speak with during the interview process. Doing so shows that you’re interested and that you’ve been paying close attention.
Some questions you might ask for an accounts payable specialist job are:
- What is the team’s biggest accomplishment this year?
- Can you describe the company’s accounts payable processes, including how invoices are received, processed and paid?
- What are the biggest challenges of this role?
- What accounting software does the company use for its accounts payable processes?
- What are the expectations about managing workflow within the team?
- Can you describe the company’s payment terms and policies for vendors and how the accounts payable specialist would be responsible for managing these?
Have professional references ready before you enter your interview — you never know if the hiring manager might want to contact them immediately. Ask a former manager and two former colleagues who can speak about your performance and who you know will give you an excellent review.
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