Payroll Manager Resume Examples and Tips

Kellie Hanna, CPRW
By Kellie Hanna, CPRW, Career Advice Expert
Last Updated: March 07, 2023
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Payroll managers are responsible for handling employee payments. Duties include maintaining payroll records, calculating taxes and balancing payroll accounts. If you’re looking to get a payroll manager position, focus on strong written and verbal communication skills, proficiency with payroll software applications, and the ability to skillfully manage staff.

To help you create an ideal payroll manager resume, use our example resumes and expert tips:

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Payroll manager example (text version)

Name: JUSTIN MORA

Address: City, State, Zip Code
Phone: 000-000-0000
E-Mail: email@email.com

PROFESSIONAL SUMMARY

Highly skilled payroll manager with over nine years of experience. Maximized departmental efficiency by streamlining processes and reducing errors. Familiarity with applicable compliance requirements, tax code and employment laws. Proven track record of leadership and ability to thrive in a team environment.

WORK HISTORY

Payroll Manager,
09/2017 to Current
Company Name, City, State

  • Manage bi-weekly payroll for over 6,000 employees and
    executives across the nation.
  • Maintain 250 contract employee calendars and manage set up
    for all new banks for direct deposit and accrual year-end
    processes.
  • Offer payroll-related subject matter expertise to management
    and employees to resolve any discrepancies.

Assistant Payroll Manager,
12/2014 to 08/2017
Company Name, City, State

  • Reviewed time records for 500+ employees to verify accuracy of
    information.
  • Uploaded time records into Gusto and made adjustments to
    create accurate database for payroll processing functions.
  • Generated paper checks for employees and printed stubs for
    associates who received direct deposits to complete payroll
    distribution.

Payroll Analyst,
01/2011 to 11/2014
Company Name, City, State

  • Oversaw day-to-day processing of payroll for 600 employees,
    including review of timesheets and computing pay in
    accordance with FLSA.
  • Prepared analysis of tax expenses for month-end accounting
    review.
  • Monitored and tracked all employees’ leave time.

SKILLS

  • Bi-weekly payroll processing
  • Expense reimbursements
  • Payroll auditing
  • Tax law
  • HR support
  • Communication
  • Problem solving
  • Organization

EDUCATION

Bachelor of Science,
Accounting, 05/2011

Minored in Business
Administration,City, State

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Do’s and Don’ts for Your Resume

  • DO use numbers and data to give your work achievements more context. It’s easy to say you’re good at something, but putting a value on it helps communicate how good you really are. Use numbers and statistical data when describing your most vital work accomplishments. For example, “Researched and resolved variances of $35,000 in loan reports” makes a more definitive statement than “Resolved variations in loan reports.”
  • DO use punchy phrases instead of verbose sentences. No need for complete sentences or first-person pronouns like “I” and “me” in a resume. Keep your bullet points and phrases brief and to-the-point. For example, instead of writing “My primary responsibility was assisting with the processing of the semi-monthly payrolls, utilizing various time and attendance systems and Workday payroll system,” go with “Processed semi-monthly payrolls, utilizing Workday payroll systems along with time and attendance systems.”
  • DO create a powerful “elevator pitch” for your summary. An elevator pitch is a quick encapsulation of your top skills and qualifications. To appeal to recruiters who spend only a few seconds reviewing a resume, kick off your resume with a summary statement that addresses what the job wants. For example, for a payroll manager job that stresses accuracy and staff management, you could write: “Meticulous Payroll Manager offering 10+ years of experience ensuring accurate payroll disbursements. Recognized for effective, efficient leadership of payroll staff.”
  • DON’T forget to review your resume. Always read through your resume before sending it in, making sure you haven’t missed out on key skills or accomplishments. Be on the lookout for grammatical and spelling errors, make sure your bullet points are crisp and clear, and confirm that your layout is clean. If you use our Resume Builder, our tools will help in most of these areas.
  • DON’T send the same resume for every job. Just as every job will have different requirements, your resume should be tailored to every job you apply to. Take note of each job’s specific requirements and customize your resume accordingly. For example, one job might stress accurate data entry, while another might emphasize calculating pay components, complying with federal and local tax guidelines. Update your summary, skills and work experience sections to reflect these requirements (e.g., listing “knowledge of federal and local tax regulations” as a skill).
  • DON’T let your resume run too long. As a general rule, it’s best to keep your resume within two pages. Don’t stuff your document with everyday work details, or get over-descriptive about your skills and work history. Focus on skills and work achievements that align with what the employer wants.

Top 4 Characteristics of a Best-in-Class Payroll Manager Resume

  1. Summary

    Get right to the point in your summary statement, presenting your most noteworthy accomplishments and strengths. For example: “Proactive payroll manager with experience supervising payroll staff of 10+ members. Specializes in resolving payroll issues and implementing quality assurance procedures.”

  2. Skills

    Break up this section into two categories: professional, or “hard” skills (e.g., “proficiency in QuickBooks,” “understanding of federal and state tax regulations,” or “payroll automation improvement”) and intangible, or “soft” skills (“task scheduling,” “analytical thinking,” “time management” or “problem-solving”).

  3. Work History

    Feature examples where you went above and beyond expectations, or delivered tangible value to a company. Think accomplishments instead of standard day-to-day duties. Provide details that show your worth. For example, “Reviewed and revised salary processes, cutting down on payroll errors by 15%.”

  4. Education

    Present your highest academic credential (e.g., degree in human resources or accounting), as well as any professional training or certifications related to payroll processing, such as Certified Payroll Specialist.

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