School Administrator Resume Guide + Tips + Example

Nilda Melissa Diaz, CPRW
By Nilda Melissa Diaz, CPRW, Career Advice Expert
Last Updated: October 06, 2023
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Propel your career with a professional school administrator resume. With our guide, you can create an effective school administrator resume to highlight your skills and showcase you as a desirable candidate.

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School administrator resume example (text version)

DIANA LACKNER

Carson, CA 90895
555-555-5555
example@example.com

Professional Summary

Innovative academic leader focused on engaging with students and educators to meet learning objectives and drive student progress. Committed to providing empowering leadership for teachers and students. Versed in preparing annual school budgets and implementing improvements to reduce costs. Ambitious with career success building strong, effective teams of inspired educators and support staff.

Skills

  • Administrative support 
  • Budgeting 
  • Project management 
  • Scheduling 
  • Financial services 
  • QuickBooks 
  • MS Office applications 
  • Curriculum development 
  • Leadership 

Work History

June 2016 – Current
Bailey High School – San Diego, CA
SCHOOL ADMINISTRATOR

  • Serve as liaison between parents and students when needed.
  • Attend annual meetings with special education and 504 students to represent the needs of the school district.
  • Propose and execute a budget of $15,000 per school year.

July 2011 – February 2014
San Diego School District – San Diego, CA
ADMINISTRATIVE REPRESENTATIVE

  • Hired, trained and developed new members for a 25-person team.
  • Provided leadership and direction to ensure efficient operation, customer service and food quality.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.

February 2008 – November 2011
Baker & Cook – Sunnydale, CA
Law Office Assistant

  • Managed client bill submission and collection, docket calendar and appointment schedule.
  • Maintained account records on the office database.
    Provided proofreading and fact checking on pleadings and briefs.

Education

University of California-Los Angeles Los Angeles, CA
Bachelor of Arts Education Administration

5 essentials of a top school administrator resume

  1. Contact details

    The contact section of your school administrator resume will include your full name, city, state and ZIP code, followed by a phone number and email address. Finally, add a professional website, LinkedIn profile or any other professional networking profile. If you have a digital portfolio, include a link here.

  2. Personal statement

    The personal statement is your introduction to a potential employer. Also called the professional summary, this is where you display your best skills and related work experience as a school administrator resume. In no more than five sentences, let the recruiter know: how long you have been in the industry, one or two professional accomplishments and your job-relevant skills. Pick your best to grab the hiring manager’s attention.

  3. Skills

    The skills section of your school administrator resume showcases your abilities to perform a job. Grab the recruiter’s attention by creating a skills section that matches the job description. Create a bulleted list of hard skills, like budgeting, curriculum development and academic record management, and soft skills, such as cultural competency, relationship building and excellent communication.  

    If this is your first job as a school administrator, include transferable skills from other employment.

  4. Work history

    Build the work history section of your school administrator resume in reverse-chronological order. Add the company names, locations and dates of employment, and for every job, include a bulleted list of three measurable accomplishments. For example, the amount of budget managed per school year, the amount of students in your school and protocols you helped established.

    If this is your first job, you can include other relevant work experience, like volunteer experiences, community services, professional projects and more.

  5. Education

    Use bullet points to create the education section of your school administrator resume.Include the educational institution’s name, the degree conferred and graduation year. Skip your graduation date if it has been over 10 years. If you did not attend college, list your high school and any other post-high school course or training you’ve completed.

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Do’s and don’ts for building a school administrator resume

  • Use measurable achievements to describe your abilities and experience as a school administrator. 
  • Use action words to make an impact on your school administrator resume.
  • Tailor your resume to your target school administrator job.
  • Use keywords from the job description throughout your school administrator  resume.
  • Format your school administrator resume so that it is easy to read by ATS software and human eyes.
  • Lie about your modeling experience and skills.
  • Boast that you’re the “best school administrator ever.”
  • Add skills and experience not pertaining to modeling.
  • Forget to proofread. A school administrator resume with errors is unprofessional.

Top 4 tips for acing a modeling interview

  1. Research the prospective employer.

    Take the time to learn about the employer’s history, goals, values and people before your school administrator interview. Your knowledge about a potential employer shows interest, dedication and commitment — traits that create a desirable candidate. Plus, having a glimpse of the company culture before you arrive will give you an idea of what to expect on arrival so that you can feel confident.

  2. Practice at home.

    The best way to prepare for your interview is by practicing at home. Start by reviewing the most common interview questions, such as: 

    Ask a trusted person, like a friend or relative, to perform a mock interview. Search for possible interview questions, write down the answers and then practice with your interview partner. Once you’re done, ask them for feedback and work with them to improve. Preparation will boost your confidence, allowing you to perform better during your school administrator interview. 

    Pro tip: Practice in front of a mirror. Look at your facial expressions and body language, which hiring managers will notice.

  3. Be proactive and ask questions.

    As a rule of thumb, have at least three questions prepared for the end of your interview. Hiring managers will expect questions. This shows your enthusiasm and interest in the role. 

    Here are a few examples of questions to get you started:

    • Why did you choose this employer?
    • How do you measure performance? 
    • How do you support the administration when dealing with staff and parents?
    • How do you protect the administration on a day-to-day basis?
    • How do you protect the administration during a large meeting? 
    • What tools do you provide the administration to improve their service?

    Remember to ask open-ended questions and give the interviewer time to answer.

  4. Gather your references.

    Contact former managers and colleagues to be potential references. They should be able to vouch for your work ethic and skills. Explain to them where you are in the process and when they could expect to be reached. Don’t forget to ask if they could write a letter of recommendation for you. 

    If this is your first job as a school administrator, you can request a reference from a mentor, former professor, community leader, volunteer coordinator or classmate that can vouch for your skills.

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