School Administrator Resume Examples & Templates

Elizabeth Muenzen, CPRW
By Elizabeth Muenzen, CPRW, Career Advice Expert
Last Updated: May 24, 2024
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A school administrator is responsible for overseeing the day-to-day operations and overall functioning of a school or educational institution. 

Their role encompasses a wide range of responsibilities, which may vary depending on the size and type of the school.

Browse our school administrator resume examples and expert tips to learn how to effectively showcase your skills and qualifications and land your dream job faster.

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School administrator resume example (text version)

DIANA LACKNER

Carson, CA 90895
555-555-5555
example@example.com

Professional Summary

Innovative academic leader focused on engaging with students and educators to meet learning objectives and drive student progress. Committed to providing empowering leadership for teachers and students. Versed in preparing annual school budgets and implementing improvements to reduce costs. Ambitious with career success building strong, effective teams of inspired educators and support staff.

Skills

  • Administrative support 
  • Budgeting 
  • Project management 
  • Scheduling 
  • Financial services 
  • QuickBooks 
  • MS Office applications 
  • Curriculum development 
  • Leadership 

Work History

June 2016 – Current
Bailey High School – San Diego, CA
SCHOOL ADMINISTRATOR

  • Serve as liaison between parents and students when needed.
  • Attend annual meetings with special education and 504 students to represent the needs of the school district.
  • Propose and execute a budget of $15,000 per school year.

July 2011 – February 2014
San Diego School District – San Diego, CA
ADMINISTRATIVE REPRESENTATIVE

  • Hired, trained and developed new members for a 25-person team.
  • Provided leadership and direction to ensure efficient operation, customer service and food quality.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.

February 2008 – November 2011
Baker & Cook – Sunnydale, CA
Law Office Assistant

  • Managed client bill submission and collection, docket calendar and appointment schedule.
  • Maintained account records on the office database.
    Provided proofreading and fact checking on pleadings and briefs.

Education

University of California-Los Angeles Los Angeles, CA
Bachelor of Arts Education Administration

Important resume sections

  1. Contact details

    The contact section of your school administrator resume will include your full name, city, state and ZIP code, followed by a phone number and email address. Finally, add a professional website, LinkedIn profile or any other professional networking profile. If you have a digital portfolio, include a link here. See how to write a resume for additional guidance and examples to help you get started.

  2. Professional summary

    Your resume summary is your introduction to potential employers. Make an impact by including one or two professional accomplishments and notable job-relevant skills. 

    Here is a sample professional summary for a school administrator resume:

    “Dedicated and accomplished school administrator with over 10 years of experience in educational leadership and administration. Proven track record of fostering a positive school culture, driving academic excellence and enhancing student outcomes. Skilled in strategic planning, staff development, and community engagement. Committed to creating an inclusive and equitable learning environment where all students can thrive. Adept at collaborating with stakeholders to achieve organizational goals and uphold the school’s mission and values.”

    We also recommend browsing our sample resume for a school administrator position for an additional resume summary example. 

  3. Skills

    The skills section of your school administrator resume showcases your abilities to perform a job. 

    Create a bulleted list of hard skills, like budgeting, curriculum development and academic record management, and soft skills, such as cultural competency, relationship building and excellent communication. Here are some skills you might consider including on your resume:

    • Leadership and management: School administrators provide leadership and direction to faculty, staff and students. 
    • Personnel management: Administrators hire, train, supervise and evaluate teachers, staff and support personnel.
    • Curriculum development and assessment: Administrators oversee the development, implementation and evaluation of the school’s curriculum and instructional programs.

    You can also browse school administrator job descriptions for resume skill ideas relevant to the role you are applying for. If this is your first job as a school administrator, include transferable skills from other employment. 

  4. Work history

    Build the work history section of your school administrator resume in reverse-chronological order. Add the company names, locations and dates of employment, and for every job, include a bulleted list of your primary responsibilities. Here are a few key duties of school administrators: 

    • Administrators oversee the maintenance, safety and security of school facilities and grounds. 
    • Administrators collect, analyze and report data on student performance, attendance and other relevant metrics. 
    • Administrators support the professional growth and development of faculty and staff. 

    Whenever possible, include measurable accomplishments, such as the budget you managed per school year, the number of students in your school or the protocols you helped establish.

  5. Education

    Use bullet points to create the education section of your school administrator resume. Include the educational institution’s name, the degree conferred and graduation year. 

    Skip your graduation date if it has been over 10 years. If you did not attend college, list your high school and any other post-high school courses or training you’ve completed.

    Most school administrator positions require candidates to hold at least a bachelor’s degree in education or a related field. 

    Common majors include educational leadership, educational administration, school counseling or a specific subject area related to teaching.

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Best practices

  • Use measurable achievements to describe your abilities and experience as a school administrator. For example, “Implemented a new student mentorship program that resulted in a 20% decrease in freshman dropout rates.”
  • Use action words to make an impact on your school administrator resume.
  • Tailor your resume to your target school administrator job.
  • Use keywords from the job description throughout your school administrator resume.
  • Format your school administrator resume so that it is easy to read by ATS software and human eyes.
  • Lie about your modeling experience and skills.
  • Boast that you’re the “best school administrator ever.” Instead, provide concrete examples of your experience developing and enforcing school policies, procedures and regulations.
  • Add skills and experience not pertaining to modeling.
  • Forget to proofread. A school administrator resume with errors is unprofessional. Use our ATS resume checker to scan your resume for common errors.

Interview tips

  1. Research the prospective employer.

    When applying for a school administrator job, it’s essential to conduct thorough research to understand the specific requirements, expectations and context of the position and the school or educational institution. Here are some key areas to research:

    • School leadership team: Familiarize yourself with the current leadership team at the school, including the principal, assistant principals, department heads and other administrators. 
    • Challenges and opportunities: Identify any challenges or opportunities facing the school, such as demographic changes, budget constraints, academic performance issues or the need for program expansion or improvement.
    • Budget and resources: Understand the school’s budget, funding sources and resource allocation priorities. Consider how you can effectively manage resources to support educational priorities and enhance student outcomes.

    Learning about the school will help you tailor your application materials and interview responses to effectively showcase your qualifications and fit for the role. See our job interview guide for additional tips and tricks.

  2. Practice at home.

    The best way to prepare for your interview is by practicing at home. Start by reviewing the most common interview questions, such as: 

    In addition to preparing for common behavioral interview questions, prepare for job-specific questions such as:

    • How do you approach creating a positive school culture and climate?
    • What strategies do you use to support and develop teachers and staff?
    • Can you discuss a time when you had to resolve a conflict among staff members?
    • How do you handle budgetary constraints and resource allocation in a school setting?

    Ask a trusted friend or family member to perform a mock interview. Once you’re done, ask them for feedback and work with them to improve. Preparation will boost your confidence, allowing you to perform better during your school administrator interview.

  3. Be proactive and ask questions.

    As a rule of thumb, have at least three questions prepared for the end of your interview. Hiring managers will expect questions. This shows your enthusiasm and interest in the role. 

    Here are a few examples of questions to get you started:

    • Can you tell me more about the school’s strategic priorities and goals for the upcoming academic year?
    • How does the school support professional development opportunities for administrators, faculty and staff?
    • What strategies does the school employ to foster collaboration and communication among administrators, teachers, staff and parents?

    Remember to ask open-ended questions and give the interviewer time to answer.

  4. Gather your references.

    Contact former managers and colleagues to be potential references. They should be able to vouch for your work ethic and skills. Explain to them where you are in the process and when they could expect to be reached. 

    If this is your first job as a school administrator, you can request a reference from a mentor, former professor, community leader, volunteer coordinator or classmate who can vouch for your skills.

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