Payroll Specialist Resume Sample


Payroll Specialist Resume Sample

A payroll specialist resume has a list of responsibilities that apply to just about every company and every industry. If you want to be a payroll specialist, then your payroll specialist resume must show that you have a strong sense of responsibility and the skills necessary to make sure all employees are paid on time and in full.

Job Summary for a Payroll Specialist

The basic function that shows up on a payroll specialist resume is making sure that payroll amounts are accurate and that the payroll deposit is made on time. A good payroll specialist resume also shows an understanding of payroll taxes, fees, and procedures. Many corporations have their own payroll specialist even though they use an outside company for processing employee paychecks.

A payroll specialist resume should also show a basic understanding of corporate bookkeeping and accounting. This will help in developing executive reports and working with the company’s accounting department if there’s an issue with slow cash flow.

Education & Training

A payroll specialist needs to have, at a minimum, a two-year degree in basic accounting. In most cases, payroll specialists receive a four-year degree in accounting and also some further education in business and finance. A strong educational foundation will allow you to be versatile and have the kind of payroll specialist resume that hiring managers jump at.

Throughout your career as a payroll specialist, you’ll receive both company-specific and industry-general training. You should also look for classes you can take on your own that’ll keep you updated on the latest software and processes. All of this information will enhance your payroll specialist resume.

Pay Range

Payroll specialists generally earn 25,000 dollars per year at the entry level, while more experienced payroll specialists make approximately 56,000 dollars per year. MyPerfectResume offers a selection of payroll specialist resume samples that you can use to create the ideal resume for your credentials. Our payroll specialist resume samples provide templates that will help you organize your information in the most effective way.

Payroll Specialist Resume Questions

1. How do you optimize your payroll specialist resume for an ATS?

Applicant tracking systems are software programs that analyze and grade your resume according to its use of certain industry keywords. Many companies use these programs today to filter out irrelevant documents, so to increase your chances of getting your resume past an ATS and into hiring managers’ hands, look at the job listing. Include key phrases you find there, such as “payroll software†and “report generation.” Write your official title as a payroll specialist as well.

Another tactic is to include standard headers such as “Summary†and “Experience†in your document, as our payroll specialist resume sample exemplifies. Additionally, use a traditional format that excludes graphics and intricate designs.

2. How do you write the experience section of your payroll specialist resume?

As a payroll specialist, your resume’s experience section should showcase previous responsibilities in payroll processing, client management, report compilation, and banking procedures. Look at the list of responsibilities and duties in the description of the job to which you are applying. If you performed similar tasks in prior jobs, emphasize them.

In this section, include the title of each former position as well as the dates of employment and the company’s name. Then use bullet points to list at least three descriptions of each job.

3. What format should your payroll specialist resume be in?

Look to our payroll specialist resume sample for a better understanding of how to format your resume. Follow the same order as you position each section. Begin with a summary and then list your key skills. Follow your skills section with a sizeable experience section. Finish with a succinct education section.

Draw attention to your name and each individual section with large or bold fonts. Use bullet points and attractive white space to make your document readable.

4. How do you list schools in a payroll specialist resume?

It is important to list the schools you attended to earn your degrees. Write about these schools in your education section, but keep this part of your document short and to the point, as employers often care more about your work experience.

For every degree you list, include the name and location of the school you attended as well. Exclude your high school unless you hold no advanced academic credentials.

5. What technical skills should you put on a payroll specialist resume?

As you can see from our payroll specialist resume sample, you may want to incorporate into your resume such technical skills as QuickBooks proficiency, electronic record-keeping, and electronic deposit management. Make sure you peruse the job description to learn the other technical skills the hiring manager wants to see in potential candidates.

If you are finding it difficult to list these skills or are struggling to construct a specific section in your document, allow our resume builder to assist you. In just a few easy steps, you can create the perfect resume that offers a convincing case for your candidacy to prospective employers.

Even the most perfect resume can benefit from the context a winning cover letter can add. So find out how to your own great Payroll Specialist cover letter today by using our examples and writing advice as a reference.

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Resume Text

William Moore

1 Main Street
New Cityland, CA 91010
Cell: (555) 322-7337


Capable Payroll Specialist committed to keeping accurate records, ensuring on-time deposits, and maintaining tax compliance. Possesses a natural knack for numerical accuracy and calculating balances. Offering over 10 years of experience an effective, analytical approach to identifying and solving complex problems.


Employment tax knowledge
QuickBooks proficient
Payroll software expert
Electronic deposits and manual payments
Accurate and detail-oriented

Report generation
Excellent communicator
Strong leader
Team player


November 2012 to Current
Speedy Payroll Services New Cityland, CA
Payroll Specialist

Complete payroll for over 50 accounts on weekly, bi-weekly, and monthly basis.
Manage multiple clients, projects, and improvement initiatives at once.
Suggest procedural changes to improve workflow and efficiency of all specialists.

March 2007 to October 2012
Amble Manufacturing New Cityland, CA
Payroll Administrator

Processed payroll for over 1,000 employees on bi-weekly basis.
Worked directly with HR to keep records updated.
Maintained employee banking information with accuracy and confidentiality.
Prepared detailed reports for management.

August 2003 to February 2007
Amble Manufacturing New Cityland, CA
Junior Payroll Clerk

Assisted payroll administrator with completing bi-weekly payroll.
Researched employment tax laws to ensure company maintained compliance.
Input new employee information into the system.


2006 University of California New Cityland, CA
Bachelor of Arts Human Resources

Minor in Accounting


American Payroll Association, Member, 2008-Present