Admin Executive CV Guide + Tips + Example
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So, you want a job as an admin executive. A well-written CV is the place to start! Our guide to crafting an effective admin executive CV will help you make the most of your impeccable organizational and interpersonal skills, so you can get the job you want.
Get started by editing this admin executive CV template, or peruse our 40+ CV templates to find the best one for you.
Admin executive CV example (text version)
Philadelphia, PA 19091
Articulate and accomplished admin executive experienced at keeping an office running smoothly. A communicator and collaborator who is efficient in planning, organizing and executing meetings and conferences. Comfortable with projects that require multi-tasking and flexible with changing priorities.
- Office supplies and inventory
- Business acumen
- Logistical planning
- Microsoft Office and G Suite
- Attention to detail
- Conflict resolution
- June 2019
Temple University Philadelphia, PA
Bachelor of Science Business Management
- June 2013
Delaware County Community College Media, PA
Associate of Science Business Administration
December 2017 – Current
Kelly Services – Philadelphia, PA
- Prepare monthly reports for a wide variety of company departments, such as accounting and human resources, using the entire Microsoft Suite software.
- Manage office operations and delegate tasks to administrative assistants.
- Initiate a new filing system on the cloud to gain optimal accessibility of information, improving 65% of productivity.
- Update office policies regarding business software and its use.
- Organize three group meetings and seminars per month at the headquarters location.
- Write social media posts daily on behalf of the company for Facebook and Twitter.
- Write all routine executive office correspondence.
- Maintain files and a contact list of 300 on all executive mobile devices.
October 2014 – November 2017
Green Key Resources – Philadelphia, PA
- Organized on-site meeting arrangements and schedules for 10 staff members.
- Initiated a travel expense filing system with Excel spreadsheets.
- Made travel arrangements for executives and updated them based on changing schedules.
- Kept online filing systems updated as needed.
January 2013 – September 2014
Century Services, LLC – Philadelphia, PA
Administrative Assistant Associate
- Answered an average of 80 incoming calls daily and properly routed them according to office procedure.
- Made copies and transferred over 200 files to thumb drives as requested.
- Updated office supply ordering to optimize the supply budget.
- Administrative Professionals Conference, Orlando, FL – (2022)
- Management Skills for Administrative Professionals, Virtual – (2022)
- 3rd Global Personal & Executive Assistant Summit, NYC, NY – (2021)
- Executive & Personal Assistant Business Conference, NYC, NY – (2021)
- Business Leadership Conference, Philadelphia, PA – (2019)
Honors and Awards
- Admin Awards 2019, Spirit Award Finalist – (2019)
- Best Admin by Department Award – (2018)
- Awarded Employee of the Month twice and received the highest possible score during the annual review.
Professional Affiliations and Memberships
- International Association of Administrative Professionals (IAAP) – (2022)
- American Society of Administrative Professionals (ASAP) -(2019)
Certifications and Licenses
- Professional Administrative Certification of Excellence (PACE) – (2022)
- Certified Administrative Professional (CAP) – (2019)
- Microsoft Office Specialist (MOS) – (2018)
Profession Relevant Skills
- Excellent verbal and written communication skills.
- A self-directed worker with superior time management skills.
- Fully discreet, ethical and confidential in all office matters.
- Comfortable with cloud integration of computer files and digital file management.
- Experienced multitasker who can prioritize daily workloads.
- Savvy manager of a smooth office workflow.
- Expertise in prioritization, relationship building and presentation techniques.
Native or Bilingual
Hobbies and Interests
I am a runner and am currently training to run in my fifth marathon. I volunteer with the local youth sports league as a track and field coach for elementary-level school children. I enjoy cooking when I am not working or running.
5 essentials of a top admin executive CV
Without contact information, hiring managers cannot ask you for an interview. Create a section at the top of your CV for your contact information. Display your contact information as follows: Your full name, city, state and ZIP code, followed by your phone number and professional email address. If you have a LinkedIn profile and professional website, add those as well.
A personal statement, also called a professional summary, is your chance to shine. It’s where you introduce yourself to the hiring manager and pitch your best technical and soft skills and relevant work experience. An admin executive CV personal statement should include one or two of your most notable professional accomplishments to grab the hiring manager’s attention.
Hiring managers want to know if your skills match their needs. Show them you have what it takes by creating a separate section and using bullet points to display your top hard and soft skills — from syllabus creation to academic research— as demonstrated by our admin executive CV sample. If you are applying for your first job, include transferable skills, which are soft skills, such as communication, that you can use in any job.
Your CV must have a detailed employment history section, even if you don’t have work experience as an admin executive. List current and previous employers in reverse-chronological order and provide school names, locations and the dates you worked for each. Add three bullet points of measurable achievements for every job you list, as shown in our sample CV for an admin executive. If you don’t have work experience in the field or if this is your first job application, display extracurricular activities, volunteer experience, community service, professional and personal projects — anything that shows you have relevant work experience.
In your CV for an admin executive job, add all the educational institutions you’ve attended after high school. Use bullet points for each school and display the name of the school and the year you graduated unless it was more than 10 years ago. List your high school information and any post-high school classes taken if you did not attend college.
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Do’s and don’ts for building an admin executive CV
- Use measurable achievements to describe your admin executive skills and experience.
- Use action words to make an impact on your admin executive CV.
- Tailor your CV to your target admin executive job.
- Use keywords from the job description throughout your admin executive CV.
- Format your admin executive CV so that it is easy to read by ATS software and human eyes.
- Lie about your admin executive work experience and skills.
- Boast about your “incomparable” admin executive abilities.
- Include irrelevant personal information such as your ethnicity and age.
- Add skills and experience not pertaining to being an admin executive.
- Forget to proofread. An admin executive CV with errors is unprofessional.
Top 4 tips for acing an admin executive interview
Learn about the company or organization before your interview.
Learning about an institution’s history, goals, values and people before the interview is essential. It shows genuine interest, dedication and commitment — traits hiring managers look for in top job candidates. Plus, having a glimpse of the school before you arrive will give you an idea of what to expect on arrival so that you can feel confident.
A little practice now will go a long way during your interview. To practice for your interview, start by reviewing the most common questions, such as:
- How Do You Determine Priorities When Scheduling Your Time?
- When Given an Important Assignment, How Do You Approach It?
- What Goals Have You Established for Yourself?
Ask a friend to interview you so you can get comfortable with the questions and imprint the answers in your mind. Ask them for feedback on your performance and answers, and write down their suggestions that resonate with you. You’ll feel confident and ready when it’s time for the real thing.
Be proactive and ask questions.
Your interviewer will ask if you have any questions at the end of your session. You should always have at least three questions ready to ask; job candidates who don’t ask questions are not as likely to get hired because hiring managers assume they aren’t interested in the role or won’t put much thought into it.
Some questions you might ask for an admin executive job are:
- What do you expect from someone in this position during the first 30 days?
- What is your management style?
- What do you like most about working here?
Have references ready.
Having professional references before your interview will prepare you in case the hiring manager decides to move forward. Create a list of two former colleagues and a former manager willing to speak to your abilities to perform the admin executive job and who you know will give you a stellar review. Even better if they write a letter of recommendation for you.
If you are applying for your first full-time job and don’t have former colleagues or a manager for reference, it’s acceptable to get references from a former instructor, volunteer coordinator, internship manager, classmate, or community leader who will provide a positive review about your ability to perform the job.