Facilities Manager Resume Guide + Tips + Example

Kellie Hanna, CPRW By Kellie Hanna, CPRW, Career Advice Expert
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A great job as a facilities manager demands a perfect facilities manager resume. Not sure what that looks like? Don’t worry! We’re here to help you create one. Our guide to crafting an effective resume for a facilities manager job will help you make the most of your leadership and interpersonal skills to write a professional facilities manager resume. 

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Facilities manager resume example (text version)

Dalton Smith

Philadelphia, PA 19111
555-555-5555
example@example.com

Professional Summary

Results-driven facility manager with a strong background in maintenance, facilities management and project management. Expertise in electrical and mechanical diagnoses, construction and repair, including designing layouts and schematics. Demonstrated management skills that guide teams to success and establish meaningful relationships with clients and customers to sustain business operations.

Work History

November 2019 – Current
GQR Global Markets – Philadelphia, PA
Facility Manager

  • Oversee and direct day-to-day maintenance operations for four locations, including grounds maintenance and upkeep.
  • Review and approve over 140 maintenance strategies and plans for 200 employees and new and existing equipment.
  • Manage work performed by over 130 vendors performing multiple levels of work, including projects up to $2.5 million.

September 2015 – October 2019
Vinta Bio Inc – New Philadelphia, PA
Assistant Facility Manager

  • Led facility management staff of 40 with 25 consultants in producing business plans that focused on facility operations.
  • Troubleshoot and diagnose issues with plant machinery and devices; identified electrical, control, hydraulic and pneumatic breakdowns.
  • Conducted annual property conditions and year-end performance reports.

June 2012 – August 2015
Impilo – Philadelphia, PA
Operations Associate

  • Streamlined office operations by computerizing activities, managing customer communications, scheduling payments and tracking records and documents.
  • Coordinated returns, damages and replacements of over 30 orders per day.
  • Created a logistics dashboard that enabled tracking over 200 orders simultaneously and on schedule.

Skills

  • Operations oversight
  • Project management
  • Electrical/mechanical installation
  • McCormick Estimating Software
  • Safety management
  • Staff development
  • Customer service
  • Chief Architect Design Software

Education

June 2012June 2012
Temple University Philadelphia, PA
Bachelor of Science Facilities Management

Certifications

  • Facility Management Professional (FMP) – (2021)
  • Certified Facility Manager (CFM) – (2019)
  • VSD Diagnoses Certificate of Completion for McCormick Estimating software – (2018)

5 essentials of a top resume for a facilities manager

  1. Contact details

    Add your contact information to the top of your resume so hiring managers can contact you. As our facilities manager resume sample shows, your contact information must include your full name, city, state, ZIP code, phone number and professional email address. If you have a LinkedIn profile and a professional website, add them last.

  2. Personal statement

    A professional summary, also known as a personal statement, is a concise, three-to-five-sentence statement that tells the hiring manager who you are and what you offer. A facilities manager summary must include job-relevant skills and one or two notable accomplishments, and it should touch on how long you’ve been in the industry. If you are just starting out in your career, it’s better to write a facilities manager resume objective instead.

  3. Skills

    Create a skills section for your facilities manager resume so hiring managers can see if your skill set matches their needs. A facilities manager resume template will have a separate section for your job-relevant skills in a bulleted list. As our sample facilities manager resume shows, it’s best to include hard and soft skills, such as your technical expertise, project oversight and organizational skills.

  4. Work history

    Like our facilities manager sample resume shows, your resume must include a work history section, even if this is your first professional job. In reverse-chronological order, display your current and previous employers and provide company names, locations and the dates you worked for them. Include three bullet points of measurable achievements for every job you list.

  5. Education

    A resume for a facilities manager job must also include an education section. In reverse-chronological order, show the name of the schools and the years you graduated using bullet points. If you did not attend college, then list your high school information and the classes or training you’ve taken since graduating. If you come from an apprenticeship, then list it here.

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Action words for a stand-out facilities manager resume

Use action words and numbers to make your descriptions compelling.

Here’s a short list of perfect action words for a facilities manager resume:

  • Lead
  • Organize
  • Oversee
  • Mentor
  • Troubleshoot
  • Conduct
  • Streamline
  • Coordinate 
  • Oversee
  • Install
  • Present
  • Prepare
  • Manage
  • Develop
  • Review
  • Verify
  • Identify
  • Improve

Want more inspiration? We have hundreds of resume samples to help you write a professional facilities manager resume. 

Need the perfect resume for a facilities manager job now? Our Resume Builder has all the tools you need to create a professional resume in minutes! We’ll help you fill in your template. Then you can make edits on the fly, download your finished resume, save it in multiple file formats and send it to your target employer. It’s that easy! 

Top facilities manager skills for a resume

Review the job description closely and match the required skills to the ones that fit you. 

Facilities manager skills for a resume might include the following:

  • Organization
  • Administration
  • Interpersonal skills
  • Verbal communication
  • Multitasking
  • Customer service
  • Patience
  • Mental agility
  • Problem-solving
  • Time management
  • Written communication
  • Microsoft Office
  • Business operations
  • Work ethic
  • Budgeting
  • Database management
  • Conflict management
  • Inventory management
  • Friendliness

Certifications for a facilities manager resume

A certification is not required to work as a facilities manager, but having at least one certificate can put you ahead of the pack. Hiring managers will be impressed with your industry, in-depth knowledge and passion for your profession. 

Certification options for facilities managers include the following:

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Facilities manager resume FAQ

  1. 1. What are the educational requirements for a job as a facilities manager?

    A acilities manager usually has a degree in business, business administration, information management or a related field. Courses in Microsoft Excel and human resources can put you ahead of the pack. Direct work experience and internships are also useful to show on a resume for a facilities manager.

  2. 2. What does a facilities manager resume look like?

    There is no standard facilities manager resume template; you can use any of our templates and customize them for your desired job. A good resume for an office  manager will look like the facilities manager resume example on this page. It must display the job seeker’s contact information, hard and soft skills, job history, education and certifications, if applicable. A facilities manager resume might also contain sections for awards and honors if the job candidate has them to display.

  3. 3. What are some tips for creating an excellent resume for a facilities manager job?

    A facilities manager resume will vary from person to person, but you should pay attention to these resume writing basics: 

    • Review facilities manager resume examples for inspiration.
    • Keep your resume short and to the point. If you have less than 10 years of experience, it should be one page long; if you have more than 10 years of experience, then it’s acceptable to have no more than two pages. 
    • Ensure your resume is formatted correctly, meaning margins should be one inch on all sides and line space should be single or 1.5 inches. 
    • Only use appropriate fonts, like Times New Roman, Arial, or Helvetica, in 11-12 points on the body and 14-16 points on headers.
    • Proofread your resume more than once before sending it to potential employers.

  4. 4. What is the best facilities manager resume format?

    The format you choose will depend on your experience and career goals. If you have some experience, try a chronological resume, focusing on your work history and accomplishments. If you have a few years of experience and want to stress your full array of skills, a combination resume format could work well, and if you’re new to the field, then a functional resume is your best bet.

  5. 5. What if I have no previous professional experience?

    On your facilities manager resume, highlight any past academic or extracurricular activities, skills and experience that show that you can be a good fit for the job, such as leading a class project. These activities should depict your ability to produce work professionally and efficiently. In your summary, emphasize critical intangible skills that also apply to the job, such as the ability to operate and maintain custodial functions.. Look to facilities manager resume samples for guidance on how to write an entry-level resume for a facilities manager job.

Do’s and don’ts for building a facilities manager resume

  • Use measurable achievements to describe your facilities manager skills and experience.
  • Use action words to make an impact on your facilities manager resume.
  • Tailor your resume to your target facilities manager job.
  • Use keywords from the job description throughout your facilities manager resume.
  • Format your facilities manager resume so that it is easy to read by ATS software and human eyes.

 

  • Lie about your facilities management experience and skills.
  • Boast that you’re the “best facilities manager ever.”
  • Include irrelevant personal information such as your ethnicity and age.
  • Add skills and experience that are about something other than restaurant service.
  • Forget to proofread. A facilities manager resume with errors is unprofessional.

Top 4 tips for acing a facilities manager interview

  1. Research first.

    It’s vital to take the time to learn about the institution or company’s history, goals, values and people before the interview. Doing so conveys interest, passion and commitment — traits that can set you above the competition. 

  2. Practice your answers.

    Practice is really important. Be sure to practice for your interview by reviewing the most common interview questions, such as: 

    And some possible behavioral questions such as:

    Write down two or three possible answers for each question, then practice answering them with a friend.

  3. Prepare questions to ask during the interview.

    After the hiring manager and potential colleagues question you, they will likely offer for you to ask them some questions. Always have at least three for each person you speak with; doing so shows that you’re interested and have been paying close attention.

    Some questions you might ask for a facilities manager job are: 

    • What is a typical day like at the office?
    • Can you tell me about the challenges the last person in this role had to overcome?
    • What is the work culture like?

  4. Gather references

    Have professional references ready during your interview. It comes in handy, especially if the hiring manager offers you the job on the spot. Make a list of two former colleagues and a former manager willing to speak highly about your abilities to perform the facilities manager job.

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Kellie Hanna, CPRW

Kellie Hanna, CPRW

Career Advice Expert

Kellie is the content strategist for My Perfect Resume. She has more than 20 years of experience in digital media and is passionate about helping job seekers navigate their careers. She has a B.A. in English and writing from Temple University.

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