Facilities Manager Resume Guide + Tips + Example
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As a facilities manager, you are responsible for the maintenance and upkeep of a facility, such as a business, school, or other organization. This involves the management of personnel, equipment and resources to ensure the facility is running in an efficient and safe manner. You are also responsible for the development and implementation of policies and procedures that will keep the facility running smoothly.
A great job as a facilities manager demands a perfect facilities manager resume. Not sure what that looks like? Don’t worry! We’re here to help you learn how to write a resume effectively.
Start by editing this sample resume for a facilities manager job or explore our library of customizable resume templates to find the perfect resume template for an office manager job.
Facilities manager resume example (text version)
Philadelphia, PA 19111
Results-driven facility manager with a strong background in maintenance, facilities management and project management. Expertise in electrical and mechanical diagnoses, construction and repair, including designing layouts and schematics. Demonstrated management skills that guide teams to success and establish meaningful relationships with clients and customers to sustain business operations.
November 2019 – Current
GQR Global Markets – Philadelphia, PA
- Oversee and direct day-to-day maintenance operations for four locations, including grounds maintenance and upkeep.
- Review and approve over 140 maintenance strategies and plans for 200 employees and new and existing equipment.
- Manage work performed by over 130 vendors performing multiple levels of work, including projects up to $2.5 million.
September 2015 – October 2019
Vinta Bio Inc – New Philadelphia, PA
Assistant Facility Manager
- Led facility management staff of 40 with 25 consultants in producing business plans that focused on facility operations.
- Troubleshoot and diagnose issues with plant machinery and devices; identified electrical, control, hydraulic and pneumatic breakdowns.
- Conducted annual property conditions and year-end performance reports.
June 2012 – August 2015
Impilo – Philadelphia, PA
- Streamlined office operations by computerizing activities, managing customer communications, scheduling payments and tracking records and documents.
- Coordinated returns, damages and replacements of over 30 orders per day.
- Created a logistics dashboard that enabled tracking over 200 orders simultaneously and on schedule.
- Operations oversight
- Project management
- Electrical/mechanical installation
- McCormick Estimating Software
- Safety management
- Staff development
- Customer service
- Chief Architect Design Software
June 2012June 2012
Temple University Philadelphia, PA
Bachelor of Science Facilities Management
- Facility Management Professional (FMP) – (2021)
- Certified Facility Manager (CFM) – (2019)
- VSD Diagnoses Certificate of Completion for McCormick Estimating software – (2018)
5 essentials of a top resume for a facilities manager
Add your contact information to the top of your resume so hiring managers can contact you. As our facilities manager resume sample shows, your contact information must include your full name, city, state, ZIP code, phone number and professional email address. If you have a LinkedIn profile and a professional website, add them last.
A professional summary, also known as a personal statement, is a concise, three-to-five-sentence statement that tells the hiring manager who you are and what you offer. A facilities manager summary must include job-relevant skills and one or two notable accomplishments, and it should touch on how long you’ve been in the industry. If you are just starting out in your career, it’s better to write a facilities manager resume objective instead.
Here’s a good example of a professional summary for a facilities manager resume:
“Highly experienced facilities manager with over 10 years of experience in managing, maintaining and optimizing large-scale facility operations. Proven track record of successfully managing multiple projects and initiatives simultaneously. Skilled in making data-driven decisions and cost-effective solutions. Experienced in leading and managing teams in a fast-paced environment and delivering results on time and on budget. Knowledgeable in all aspects of facility management, including safety and security, energy management and facilities maintenance.”
Create a skills section for your facilities manager resume so hiring managers can see if your skill set matches their needs. A facilities manager resume template will have a separate section for your job-relevant skills in a bulleted list. As our sample facilities manager resume shows, it’s best to include hard skills such as facilities maintenance and soft skills such as your ability to prioritize tasks.
You must also stay up to date on the latest building codes and safety regulations to ensure the facility is in compliance with all applicable laws. It is a job that requires problem-solving, multitasking, and excellent organizational and communication skills.
As our facilities manager sample resume shows, your resume must include a work history section, even if this is your first professional job. In reverse-chronological order, display your current and previous employers and provide company names, locations and the dates you worked for them. Include three bullet points of measurable achievements for every job you list.
Measurable achievements for a facilities manager resume might be:
- Developed and implemented a comprehensive preventative maintenance system, leading to a 25% reduction in emergency repairs.
- Streamlined the purchasing process, resulting in a 10% reduction in supply costs.
- Spearheaded the successful installation of a new security system, resulting in a 30% reduction in security-related incidents.
A resume for a facilities manager job must also include an education section. In reverse-chronological order, show the name of the schools and the years you graduated using bullet points. If you did not attend college, then list your high school information and the classes or training you’ve taken since graduating. If you come from an apprenticeship, then list it here.
A facilities manager usually has a degree in business, business administration, information management or a related field. Courses in Microsoft Excel and human resources can put you ahead of the pack. Direct work experience and internships are also useful to show on a resume for a facilities manager.
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Do’s and don’ts for building a facilities manager resume
- Use measurable achievements to describe your facilities manager skills and experience. For example, “Increased space utilization rate by 15%.”
- Use action words such as coordinate, organize, or repair to make an impact on your facilities manager resume.
- Tailor your resume to your target facilities manager job.
- Use keywords from the job description throughout your facilities manager resume.
- Format your facilities manager resume so that it is easy to read by ATS software and human eyes.
- Lie about your facilities management experience and skills.
- Boast that you’re the “best facilities manager ever.” Instead, highlight job-relevant achievements like “Reduced energy consumption in buildings by 10%.”
- Include irrelevant personal information such as your ethnicity and age.
- Add skills and experience that are about something other than restaurant service.
- Forget to proofread. A facilities manager resume with errors is unprofessional.
Top 4 tips for acing a facilities manager interview
It’s vital to take the time to learn about the institution or company’s history, goals, values and people before the interview. Doing so conveys interest, passion and commitment — traits that can set you above the competition.
- Maintenance and repair capabilities
- Security measures
- Emergency preparedness
- Cleanliness and sanitation standards
- Energy efficiency policies
- Space utilization
- Vendor management
- Budgeting and financial oversight
- Safety protocols
- Occupancy policies
Practice your answers.
Practice is really important. Be sure to practice for your interview by reviewing the most common interview questions, such as:
- How Do You Determine Priorities When Scheduling Your Time?
- What Two or Three Things Are Most Important to You in Your Job?
And some possible behavioral questions such as:
Prepare also for facilities manager-relevant interview questions, like:
- How do you ensure that facilities are kept safe and secure for employees and visitors?
- What strategies do you use to reduce costs and improve efficiency in a building?
- What methods do you use to maintain and develop relationships with vendors and external partners?
- How do you handle emergency or unexpected situations?
- What processes do you use to ensure preventive maintenance of facilities?
- What strategies do you use to ensure compliance with relevant laws and regulations?
- What experience do you have with developing and implementing budgets?
- How do you ensure that facilities are kept in a clean and organized state?
- How do you manage and prioritize multiple tasks?
Write down two or three possible answers for each question, then practice answering them with a friend.
Prepare questions to ask during the interview.
After the hiring manager and potential colleagues question you, they will likely offer for you to ask them some questions. Always have at least three for each person you speak with; doing so shows that you’re interested and have been paying close attention.
Some questions you might ask for a facilities manager job are:
- What specific challenges have you faced in managing facilities in the past?
- What strategies do you use to ensure that the facilities are managed efficiently?
- How do you handle difficult situations that arise with tenants or other stakeholders?
- What have been your most successful initiatives when it comes to facility management?
- How do you stay on top of industry trends and regulations?
- How do you measure success in facility management?
- What systems and processes do you have in place to manage the facilities?
- What kind of budget do you have available for facility management?
- How do you engage with tenants and other stakeholders?
- How do you ensure that the facilities are safe and secure?
Have professional references ready during your interview. It comes in handy, especially if the hiring manager offers you the job on the spot. Make a list of two former colleagues and a former manager willing to speak highly about your abilities to perform the facilities manager job.
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