Personal Assistant Resume: Example and Tips
Personal assistants provide administrative support to senior staff, generally on a one-to-one basis. Personal assistants play a vital role in time management, scheduling meetings and organizing events. The position also has the potential for excellent career growth, where you can progress to executive assistant or company secretary.
Our tips and resume examples will help you compose a perfect resume, enabling you to stand out from the crowd of applicants.
Featured Resume Example: Personal Assistant
Name: KENNETH GRAHAM
Address: City, State, Zip Code
Efficient and detail-oriented Personal Assistant with track record of initiative and accuracy. Highly organized and capable of anticipating needs of clients. Skilled multi-tasker proficient in MS Office Suite and correspondence management.
- Mail handling
- Schedule coordination
- Event planning
- Communication skills
- Meticulous attention to detail
- Handling bills
- Pet & child care
- Handled incoming mail, bills and invoices and completed appropriate actions daily.
- Managed a large range of services including taking care of two pets, organizing schedules for two kids, phone screening, shopping and bill paying to provide clients with premium family time.
- Completed basic banking and bookkeeping tasks monitoring expenses for both personal and business.
- Kept business, customer and financial records current and accurate to stay on top of changing information and avoid lost data.
- Assisted with event planning, including associated travel and logistical arrangements.
- Delivered expert clerical support by efficiently handling wide range of routine and special requirements.
- Operated in dynamic, high-volume environments to provide skilled assistance to more than 60 customers each day.
- Processed accurate and efficient sales and return transactions to facilitate customer satisfaction.
- Maintained clean sales floor and straightened and faced merchandise.
Top 4 Characteristics of a Best-in-Class Personal Assistant Resume
- Summary Feature your best professional achievement in this section, such as reducing delivery time to customers and improving efficiency by devising innovative methods. You can also mention job-related certifications you’ve earned, which adds more value to your resume.
- Skills More organizations are using applicant tracking systems (ATS) to filter resumes. In such a competitive world, make sure you showcase your best skills, based on the job posting, such as “qualified CAP professional”). You can also include different languages that you are fluent in, or additional industry-specific training you have.
- Work history Describe your professional experience and focus on your success in previous roles. Highlight projects where you took on additional responsibilities rather than routine tasks. When highlighting achievements, use statistics to demonstrate your success. For example: “Initiated interdepartmental training program that resulted in 25% increase in productivity.”
- Education In additional to any college or vocational degrees, list courses that show you’ve broadened your skills and knowledge, including:
• Business and managerial economics
• Business administration
• Secretarial and personal assistant certification
• Administrative secretarial certification
• Office management
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Do’s and Don’ts for Your Resume
- Do quantify your work Describe your achievements in numbers. For example: “Managed a team of six assistants in two departments” or “Organized events for the company for sales executives across five cities.” Doing so will provide the recruiter a clearer picture of your capabilities, and insight into your overall approach.
- Do include keywords from the job description Synchronize your resume to reflect the job description by reflecting the keywords there that align with your own experience. Recruiters may use scanning programs to find out how compatible your resume is with their requirements, and they may catch you if you simply copy and paste whole phrases from the job description into your resume. Instead, sprinkle keywords that match your skills into your experience, summary statement and skills sections, and give examples of how you’ve actually used these skills.
- Do keep your resume concise Conventional wisdom says that one page is usually enough to present all of your important information in a resume. This is especially true for first-time job seekers, or those without much experience. For jobs that require more experience, it’s generally OK to extend your resume to two pages, but in all cases, make sure you use concise phrases in your summary and work history, and only include information that directly addresses the potential job’s requirements.
- Don’t use fancy colors or pictures Only fashion or graphic designing industries encourage resumes with fancy designs and unusual resume fonts. Elsewhere, stick with a simple, straightforward template. Using distracting fonts and colors will take away attention from the actual content of the resume.
- Don’t be inconsistent Inconsistency in grammar, date formats, use of bullet points or overall layout will send recruiters the wrong message about your skills and attention to detail. Make sure that your resume is properly formatted and proofed for any typos or grammatical errors.
- Don’t use passive voice or write in the first person One common factor among all resumes is not using first-person (“I” or “me”) or passive voice (e.g., “was responsible for event planning”). Instead use straightforward phrases, leading with powerful action verbs (e.g., deployed, mentored or facilitated). This energizes the presentation of your work achievements, while keeping everything concise.