Administrative Assistant Resume: Examples and Tips
Administrative assistant positions require you to perform tasks such as handling phone calls, preparing reports, maintaining schedules and editing documents. Since these positions do not typically require extensive work experience, they are generally entry-level.
On this page, you will find samples and tips to help move your administrative assistant resume to the front of the pack.
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Featured Resume Example: Administrative Assistant
Efficient, accuracy-driven Administrative Assistant successful at delivering key clerical support to internal teams, customers, vendors and other stakeholders. Demonstrated success in analytical problem solving and boosting operational efficiency. Bringing 8 years of superior performance in related roles.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes for over a company with over 500 staff members.
- Interacted with over 12 vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Composed internal memos and external correspondence for three senior management professionals and reviewed all documentation to eliminate errors.
- Organized weekly staff meetings and logged minutes for corporate records.
- Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation for an office with 50 staff members.
- Coordinated bookkeeping activities in QuickBooks and Lawson, including invoicing and accounts payable.
- Provided clerical support to 25 company employees by copying, faxing and filing documents.
- Sorted and distributed mail correspondence between departments and personnel, including parcel packaging, preparation and efficient shipping.
- Oversaw monthly inventory activities, including materials monitoring, ordering or requisition and supply stocking or re-stocking.
- Writing reports
- Meeting minutes
- Meeting arrangements
- Travel coordination
- Accounting familiarity
- Documentation and control
- Spreadsheet management
- MS Suite
Top 4 Characteristics of a Best in Class Administrative Assistant Resume
- Summary Include the most relevant administrative skills and experience you have acquired. Customize each of these skills to the functions of the role you are applying for. For example: “Accomplished administrative assistant strong communications skills, strategic planning abilities and extensive knowledge of office procedures.” Explain how your past experiences make you an ideal candidate for this position.
- Skills Administrative assistants require multiple skills to be successful in their roles. Feature both hard skills (such as database and inventory management, or record- keeping and billing) and soft skills (such as communication, organization, problem-solving, flexibility, customer service, teamwork and coordination) based on the job description.
- Work history Your work experience as an administrative assistant should focus your best professional accomplishments and contributions (e.g., “Negotiated a new deal with the supplier for office supplies, saving $3,500 a year” or “Received commendation from executive management for creating a newsletter that led to reduction of back-and-forth interdepartmental emails by 22%”).
- Education A GED or high school diploma is usually required for administrative assistants. You can gain an advantage by gaining administrative certifications such as a CAP (granted by the IAAP). Additional training in general office procedures, spreadsheets, payroll, and basic accounting software should also be noted here.
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Administrative Assistant Resume FAQs
1. What skills should you emphasize for this specific job?
Administrative assistants are the backbone of any business, so emphasize tasks that are the foundation of business operations: maintaining contact lists, communicating on behalf of superiors, organizing meetings and appointments, and other important clerical duties. Some other essential skills that an administrative assistant should possess are:
- Written and verbal communication
- Time management
- Problem-solving abilities
- Organizational skills
- Ability to function independently
- Attention to detail
- Adept in technology and office software
- Strategic planning
2.What are some examples of training and certifications that fit this specific resume?
Courses that provide training in areas relevant to administrative professionals include:
- Presentation skills
- Time management
- Communication skills
- Project management
- Certification in specific office software (e.g., Microsoft Office Suite)
Some educational courses that are perfect for administrative assistants are:
- Bachelor of Arts in Business Administration
- Basic Office Skills Certificate
- Certified Associate in Project Management
- Fundamental Payroll Certification
- Certified Administrative Professional
- Office Administration Diploma
- Certified Assistant in Project Management
Other useful online courses include:
- Assistant Essentials
- Career Development for Assistants
- Key Strength and Characteristics for Assistants
- Project Management Basics
- Business Strategy
3. How should you format your resume?
As an administrative assistant, your resume should communicate your skills and accomplishments to hiring managers. If you have a few years of experience in administration already, follow the combination format, which stresses both your work accomplishments and skills. Applicants with less work experience but who have strong and relevant administrative skills can go for the functional format, where more emphasis is placed on skills and relevant educational qualifications rather than experience.
4. How should you craft your resume if you’re looking to take the next step forward in your career?
To move forward in the administration domain, build your resume to by focusing on the following activities and skills:
- Proficiency at planning, delegation, and execution by being proactive at delegating tasks, and ensuring that task execution is in-sync with existing policies.
- Experience in efficiently maintaining employee and customer records.
- Excellence at interdepartmental communications (e.g., answering and routing calls) and performing essential office tasks, like responding to mail.