An office assistant resume has to clearly highlight your organizational skills. After all, office assistants play a critical role in making sure office operations run smoothly. They ensure appointments are met. They need to be familiar with communications and computer systems.
They assist clients, compile pertinent information, and verify receipt of needed supplies. And they may be the first person a client or customer meets, providing answers and keeping them comfortable. The point is, office assistants are in the mix for just about everything.
Employers expect office assistants to handle stress with aplomb and maintain confidentiality while accessing what could be sensitive material. Office assistants are problem solvers. All this and more makes the office assistant an important face of the organization.
Skills & Qualifications
An office assistant resume needs to show a wide range of skills. The more skills you highlight, the greater your value. Having a solid understanding of general office functions such as typing and filing is good, but knowing sophisticated telephone systems is a plus.
So is having proficiency in the latest production software such as Microsoft Word, Outlook, Excel, and PowerPoint. A good office assistant has excellent written and verbal communication skills. Traits like dependability and flexibility should shine in any office assistant resume.
While there are no set-in-stone guidelines outside of what hiring managers are looking for in terms of education, a candidate may need to have specific certifications or training to qualify. Outside of experience in the field, hiring managers may be looking for bright candidates with at least a high school diploma or even some type of business degree. The more education you can put on your office assistant resume, the better.
Office Assistant Salaries
Like qualifications, office assistant salaries aren’t set in stone. Salaries can start in the high teens and work their way up to the mid 40,000-dollar range. Depending on other factors, it could be even more.
Of course the higher-end salaries will be available to candidates with strong skills, experience, and education. The content of a strong office assistant resume should show any hiring manager your value.
Office Assistant Resume Questions
A great office assistant is able to work independently, functioning as support staff rather than as staff who needs support from others. While computer proficiency is important, do not underestimate other technical prowess. The ability to navigate a complicated, multi-line telephone system is a fantastic skill to list on your resume.
Being able to conduct minor repairs when the copier gets jammed or help others send a fax demonstrates a good fit for office work. Even if the job for which you are applying uses different equipment than you are familiar with, the ability to learn how to troubleshoot when problems arise is a highly marketable skill.
Most computer skills are easily recognizable to employers, so detailed descriptions are not typically necessary. As demonstrated on the office assistant resume sample, list the elements of Microsoft Office that you know well. Mail merge and data entry software are examples of skills that show your knowledge of the position, indicating that you understand the scope of the job.
While there is no standard number of bullet points set for each job, staying within a range of three to seven per position is a good guiding principle.
As each bullet indicates something youâ€™ve accomplished while employed, your more recent jobs may have more bullet points than entries about previous work, showing that your pattern of excellence is increasing as you gain more experience. Look at the office assistant resume sample for ideas about how to turn everyday tasks into contributions.
Certifications indicate that you have taken a proactive approach to furthering your education to become the best office support staff member you can be. List all training in the education section.
Adding certifications can be particularly helpful if you have not finished a degree beyond high school, as it shows prospective employers that you willingly commit to learning new skills or fine-tuning established ones.
An office assistant often juggles the administrative needs of staff while greeting customers and answering phones. Your resume should reflect that you are up to the multitasking this position requires. A dynamic summary and list of your strongest skills should be among the first things that hiring managers see.
Your work experience section provides further detail regarding your proficiencies and how you incorporate them into your daily tasks to help the organization run smoothly. Finally, the education section lists all the training you have completed. The office assistant resume sample illustrates what the resume builder can help you create. Follow the step-by-step instructions to yield a personalized resume that makes your unique skills shine.
Congrats on mastering the writing of your Office Assistant resume. Easily create the perfect cover letter to round out your application materials by using our Office Assistant cover letter sample.Show Resume Text
1 Main Street
New Cityland, CA 91010
Cell: (555) 322-7337
Committed and motivated Office Assistant with exceptional customer service and decision making skills. Strong work ethic, professional demeanor, and great initiative. Proficient at quickly learning new procedures and taking ownership of diverse projects.
Typing and transcription
Reception area management
Filing, faxing, and mailing
Microsoft Word, Excel, and PowerPoint
January 2013 to Current
BVC Maid Service New Cityland, CA
Receive all incoming correspondence and packages and route to correct recipient.
Log phone messages into computer system and email to staff.
Create shipping labels and schedule daily pickups.
Assist with payroll and employee scheduling.
Call clients to schedule appointments and follow-up on visits.
Schedule equipment maintenance and order supplies.
April 2010 to November 2012
New Cityland Metropolitan Magazine New Cityland, CA
Filed paper backup copies of stories and research notes.
Retrieved information from storage for magazine staff.
Created computer backups for off-site storage.
Scanned historical magazine articles for easy retrieval.
Researched varied information and compiled reports.
September 2009 to April 2010
New Cityland Metropolitan Magazine New Cityland, CA
Cold called subscribers to check on customer satisfaction.
Followed scripts to ensure complete information was gathered.
Suggested additional subscription services and extensions where appropriate.
University of California New Cityland, CA
Coursework in Finance, Business Writing, and Speech Communications