Office Assistant Resume: Examples and Tips
Office assistants are required to perform numerous clerical and administrative duties. Their responsibilities include scheduling appointments, supporting other organizational and clerical tasks, dealing with incoming calls, maintaining filing systems and other administrative activities, depending on the company.
Here, you will find tips and resume examples that will help take your office assistant resume — and your career — to the next level.
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Featured Resume Example: Office Assistant
Thorough and steadfast Office Assistant with top-notch administrative skills and solid background in tech and construction. Surpasses business targets while satisfying diverse customer demands. Independently handle clerical tasks like routing correspondence and coordinating travel arrangements to keep business operations smooth and efficient.
- Worked with a team of five upper-management professionals to complete complex projects on tight budgets within specific timelines.
- Provided quality clerical support through data entry, document management, email correspondence and overseeing operation of office equipment.
- Prepared daily packages for shipment, pickup and courier services for prompt delivery to customers.
- Routed correspondence to facilitate timely communication between team members, customers and vendors.
- Organized team workload and prioritized tasks to streamline office functions in deadline-driven environment.
- Assisted with project planning by estimating labor, materials and schedule demands.
- Maintained office supplies inventory by checking stock and ordering new supplies as needed.
- Delivered expert clerical support by efficiently handling wide range of routine and special requirements.
- Managed office activities by maintaining communication between clients, tracking records and filing all documents.
- Filing and data archiving
- Infant, toddler and preschool curricula
- Meal planning and preparation
- Spreadsheet management
- Office administration
- Travel coordination
- Sorting and labeling
- Correspondence handling
- Data entry
- Office maintenance
Top 4 Characteristics of a Best in Class Office Assistant Resume
- Summary An ideal summary for this position should exhibit a variety of skills. Emphasize a top experience that seems apt for the position (e.g., “Office Assistant with 6 years experience adept at handling all payroll activities of 70+ employees.”) If you lack work experience, highlight educational qualifications and any proven organizational skills obtained through volunteer or extracurricular work.
- Skills Top office assistant candidates require excellent communication, organizational and client relations skills. Pay attention to the job description and focus on presenting the skills that recruiters care most about in your resume, such as word processing, good interpersonal abilities, computer savvy, money handling, inventory management and problem-solving abilities.
- Work history It is essential to stress the value you bring to the organization and its clients, so illustrate your strong points through examples of your accomplishments, such as “Improved customer satisfaction by 58% and received frequent commendation letters for positive attitude and efficiency”).
- Education Feature your highest education level (e.g., bachelor’s degree, high school diploma or GED). Be sure to include any relevant training, such as an assistant certification.
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Find the Right Template for Your Resume
Recruiters find this template easy-to-read thanks to its straightforward layout, which utilizes simple graphical elements to organize sections.
With its bold use of color headers and streamlined dual-column layout, this template is a good option for projecting a professional image.
This straightforward layout uses a prominent header and clearly labeled section titles to draw attention to your achievements.
Office Assistant Resume FAQs
1. What are the skills you should emphasize for this specific job?
As office assistant positions can vary from day-to-day, from receptionist duties to file organization, look to present a wide range of skills, including:
- Written and verbal communication skills
- Technical skills, such as Microsoft Office or QuickBooks
- Organizational skills
- Problem-solving skills
- Coordination skills
- Interpersonal skills
2. What are some examples of training and certifications that fit this specific resume?
To demonstrate your commitment to excellence and gaining expertise, look to gain specific certifications, such as a Certified Administrative Professional credential. Such a certification would go a long way in building your career path. Some other program that are appropriate for office assistants are:
- Bachelor of Arts in Business Administration
- Fundamental Payroll Certification
- Certified Associate in Project Management
- Office Assistant Program
- Office Administration Diploma
- Basic Office Skills Certificate
3. How should you format your resume?
Format your resume depending on your work experience and skills. If you have a stable work history and your experience is relevant to the role you are applying for, and you have no gaps between employment, the chronological format is a good fit. The functional format is ideal for recent college graduates or people with limited experience, as it puts the spotlight on the relevant skills you already have. The combination format is for those who wish to detail their work experience and show recruiters their various accomplishments in previous roles.
4. Should you include volunteer experience in the resume?
You should include any volunteer or extracurricular work (under a separate section titled “Activities”) that shows off skills that are applicable to office administration. For example: if you volunteered to assist teachers in organizing field trips. This shows recruiters you’ve developed skills and demonstrated them in a working environment.
5. How should you craft your resume if you’re looking to take the next step forward in your career?
To climb up the career ladder, work on developing computer skills that go beyond the basics (e.g., becoming an expert in spreadsheet and database organization), and gain more training in areas such as human resources, business administration or finance. Join industry associations such as the International Association of Administrative Professionals — this allows you to participate in events and seminars which will give you more insight about the profession, as well as network with others for future opportunities. Consider opportunities outside your office in nonprofit organizations. When providing support to these organizations, you might find mentors who will help you in developing your abilities and knowledge in the field.