Best Data Entry Clerk Resume Example + Guide + Tips
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Data entry clerks must be proficient in the use of computers and software such as spreadsheets, databases and word processing programs. The primary responsibility is to enter data into a computer system, which often requires researching, verifying and correcting information.
You need a stellar resume to stand out and get the data entry clerk job you want. Our data entry clerk resume examples and guide will show you how to write a great resume for a data entry clerk that will make the most of your written communication, attention to detail and organizational skills, so you can get to the next step in your data entry career.
Start by editing this resume for a data entry clerk or explore more resume templates to find the best one for you.
Data entry clerk resume example (text version)
Jordan Jacobs
Houston, TX 85054
555 555 555
(555) 555-5555
jordan-sample@example.com
Professional Summary
Dedicated and focused data entry clerk who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Experienced with processing title work collections and delinquent accounts. Seeking a role of increased responsibility and authority.
Work History
March 2017 – Current
Easy Money EMG – Houston, TX
Lead Data Entry Clerk
- Lead a team of 10 and manage data entry tasks with 100% of accuracy and efficiency.
- Review and update correspondence files and database information from 25 clients to maintain accurate records.
- Maintain ongoing communication with relevant departments to confirm accurate data delivery, reducing errors by 45%.
- Manage workflow scheduling, data entry and accuracy verification for six large data projects.
January 2015 – March 2017
Cycle World – Houston, TX
Data Entry Clerk
- Produced five monthly reports using advanced Excel spreadsheet functions.
- Organized forms, made photocopies, filed records and prepared correspondence and reports.
- Assisted with receptionist duties, file organization and research and development.
- Obtained scanned records and upload them into the database.
June 2014 – December 2015
Upwork – Houston, TX
Data Entry Intern
- Entered numerical data into databases with speed and accuracy using a 10-key pad.
- Sorted over 500 documents and maintained an organized filing process.
- Verified data files prior to entry to maintain high data accuracy.
- Scanned documents and saved in database to keep records of essential organizational information.
Skills
- Database management
- Dedicated team player
- Report development
- Professional and mature
- Accurate ad detailed
- Word processing
Education
2017
University of Texas Health Science Center Houston Houston, TX
Bachelor of Science Business Administration
2013
Kipp Houston High School Houston, TX
High School Diploma
5 essentials of a top data entry clerk resume
Contact details
Your contact information must always be at the top of your resume. Display your contact information like this: Your full name followed by your city, state and ZIP code, then your phone number and professional email address. Add your LinkedIn profile and professional website links (if you have them) last.
Professional summary
A professional summary, also called a personal statement, is where you introduce yourself to the hiring manager and showcase your top skills and most relevant work experience. A personal statement for a data entry clerk resume must include one or two of your most notable professional accomplishments along with key skills for the job and a touch of your experience in the field. Make your personal statement compelling but short — no longer than five brief sentences.
Here’s a great example of a data entry clerk resume summary:
“Detail oriented and organized data entry clerk with over eight years of experience in data entry and record-keeping. Proven ability to accurately enter and organize large volumes of data in various systems. Skilled in developing efficient processes to streamline data entry and ensure accuracy. Strong knowledge of data analysis and manipulation as well as database software. Dedicated to providing exceptional customer service and always striving to exceed expectations.”
If you are a data entry clerk with no experience, consider writing a data entry clerk resume objective instead.
Skills
A professional summary, also called a personal statement, is where you introduce yourself to the hiring manager and showcase your top skills and most relevant work experience. A personal statement for a data entry clerk resume must include one or two of your most notable professional accomplishments along with key skills for the job and a touch of your experience in the field. Make your personal statement compelling but short — no longer than five brief sentences.
Here’s a great example of a data entry clerk resume summary:
“Detail oriented and organized data entry clerk with over eight years of experience in data entry and record-keeping. Proven ability to accurately enter and organize large volumes of data in various systems. Skilled in developing efficient processes to streamline data entry and ensure accuracy. Strong knowledge of data analysis and manipulation as well as database software. Dedicated to providing exceptional customer service and always striving to exceed expectations.”
If you are a data entry clerk with no experience, consider writing a data entry clerk resume objective instead.
Work history
Your resume must include a detailed employment history section, even if you apply for your first job. In this section, list current and previous employers in reverse-chronological order. Display company names, locations and the dates you worked for each. Include three bullet points of measurable achievements for every job.
If this is your first job application or you are new to the field, it’s acceptable to showcase your extracurricular activities, community service, volunteer work and related projects, as long as they show you have relevant experience.
Here are some examples of achievements for a data entry clerk resume:
- Accurately entered over 10,000 pieces of data into a database in four months.
- Created a new system for data entry that reduced errors by 30%.
- Maintained a 99.9% accuracy rate on all data entry assignments.
Education
The educational requirements for a data entry clerk vary depending on the employer and the job requirements. Generally, employers require a high school diploma or equivalent for entry-level positions. Some employers may require data entry clerks to have at least some college coursework or an associate or bachelor’s degree in a related field, such as information technology, computer science, or accounting. Additionally, employers may require a certain amount of experience with data entry, such as typing speed or accuracy.
The educational requirements for a data entry clerk vary depending on the employer and the job requirements. Generally, employers require a high school diploma or equivalent for entry-level positions. Some employers may require data entry clerks to have at least some college coursework or an associate or bachelor’s degree in a related field, such as information technology, computer science, or accounting. Additionally, employers may require a certain amount of experience with data entry, such as typing speed or accuracy.
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Action words for a stand-out data entry clerk resume
Use action words to convey confidence and strengthen your chances of getting an interview. Pair them with metrics for impact.
Here’s a short list of great action words for a data entry clerk resume:
- Process
- Enter
- Compile
- Complete
- Oversee
- Consolidate
- Sort
- Complete
- Generate
- Manage
- Record
- Report
Get inspired to create the perfect data entry clerk resume with our collection of professionally-crafted resume examples.
Top skills for a data entry clerk resume
Review the job description carefully and match the required skills to the skills and traits that fit you.
Data entry clerks must have strong organizational skills, be detail oriented and have the ability to work independently. They must also be reliable, able to multitask and have excellent communication skills. The position requires a high level of accuracy, as mistakes can often lead to costly delays or errors. Data entry clerks often have to work with large amounts of data and must be able to work quickly and efficiently.
Other data entry clerk skills for a resume might include:
- Databases
- Basic software
- Concentration
- Focus
- Fast typing speed
- Accuracy
- Written communication
- Organization
- Attention to detail
- Discretion
- Ability to work independently
- Customer service
- Technical skills
- Computer skills
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Certifications for a data entry clerk resume
You don’t have to be certified for a job as a data entry clerk, but having one or more certifications can improve your chances of getting a job or getting a supervisory role.
Having certifications from respected institutions demonstrates that you are committed to the industry and conveys that you have a higher level of proficiency than job applicants in the same field who are not certified.
A resume for a data entry clerk that lists at least one certification will grab potential employers’ attention, so consider becoming certified.
Most community colleges offer online and in-person certification programs for data entry clerks, including:
- Keyboarding
- Professional development
- Office database applications
- Information processing software and applications
- Legal coding software
- Medical billing systems
Pair your resume with a matching cover letter
Data entry clerk resume FAQ
1. What does a data entry clerk do?
A data entry clerk manually transfers or scans data from paper into computer software or databases. They create and maintain spreadsheets, reports and records for a number of industries, including law, medicine, education, retail, finance and government.
2. How to become a data entry clerk?
Most entry-level data entry clerks have high school diplomas or GEDs and on-the-job training. Job seekers in this field who earn an associate’s or bachelor’s degree in computer science, database management, recordkeeping or business administration will have the edge over applicants who do not have similar degrees. To take a career in data entry even further, job seekers should pursue certifications in topics such as word processing, computer science and bookkeeping.
3. What to include in a resume for a data entry clerk job?
Most entry-level data entry clerks have high school diplomas or GEDs and on-the-job training. Job seekers in this field who earn an associate’s or bachelor’s degree in computer science, database management, record keeping or business administration will have the edge over applicants who do not have similar degrees. To take a career in data entry even further, job seekers should pursue certifications in topics such as word processing, computer science and bookkeeping.
4. What are some tips for creating an excellent resume for a data entry clerk job?
Not all resumes are created equal. Here are our top tips for crafting a perfect data entry clerk resume:
- Use the correct resume format.
- Customize your resume for each job.
- Create subcategories for your skills under the skills section of your resume. For example, you might want to group your hard and soft skills separately to make them more compelling.
- Make it short: one page if you have less than 10 years of work experience and up to two pages if you have more than 10 years of work experience.
- Keep the margins at one inch on all sides and choose between single or 1.5 line spacing.
- Use appropriate fonts, like Times New Roman, Arial or Helvetica and stick to a font size between 11-12 on the body and 14-16 on headers.
- Save your resume as a PDF or a DOC and name it appropriately, like Your- Name_Job-Title_Date_Resume.PDF.
To make your data entry clerk resume stand out, be very specific about your work experience, like “Entered 500 new customer records into the database in one month;” Include keywords from the job description, such as “accuracy,” “speed,” “data analysis,” and “data cleansing.”
Do’s and don’ts for building a data entry clerk resume
- Use measurable achievements to describe your data entry clerk abilities and experience. For example, “Reduced manual data entry time by 50% by streamlining existing processes.”
- Use action words such as “input,” “organize,” and “update” to make an impact on your data entry clerk resume.
- Tailor your resume to your target data entry clerk job.
- Use keywords from the job description throughout your data entry clerk resume.
- Format your data entry clerk resume so that it is easy to read by ATS software and human eyes.
- Lie about your data entry clerk experience and skills. Instead, match your job-specific skills to the job description. For example, time management, database software and organizational skills.
- Boast that you’re the “best data entry clerk ever.” Instead, emphasize your past work performances, like “developed and implemented an automated data entry system that increased productivity by 40%.”
- Include irrelevant personal information such as your ethnicity and age.
- Add skills and experience that do not pertain to a data entry clerk.
- Forget to proofread. A data entry clerk resume with errors is unprofessional.
Top 4 tips for acing a data entry clerk interview
Research the company.
To make a great first impression, learn about the company’s history, goals, values and people before your first interview. Showing you know about the company and its culture conveys real interest, dedication and commitment, which hiring managers look for.
Some things to consider include:
- Your familiarity with the data entry software and systems the company uses.
- The type of data entry tasks the company needs to get done.
- The company’s data entry job requirements, such as typing speed and accuracy.
- The company’s data security policies.
- Any data entry job-related certifications or qualifications the company may require.
Practice makes perfect!
To practice for your interview, start by reviewing the most common interview questions, such as:
- What attracted you to this company?
- Why did you choose this career?
- What have you accomplished that shows your initiative and willingness to work?
Think about possible data entry job-relevant questions, like
- How do you troubleshoot errors in data entry?
- What techniques do you use to maintain data integrity?
- Have you ever designed a data entry system or process?
- How do you prioritize data entry tasks?
And some behavioral interview questions include:
- Describe a time when you needed to cope with a stressful scenario.
- Give me a specific situation in which you conformed to a policy with which you did not agree.
- Tell me about a time when you were forced to think on your feet.
Write down one or two good possible answers as you review potential questions, then ask a friend or relative to perform a mock interview with you so you can get comfortable with the questions and imprint the answers in your mind. Ask your interview partner for a review and work on improving your weaknesses. You’ll feel confident and ready when it’s time for the real thing.
Ask questions.
It’s highly likely that your interviewer will ask if you have any questions at the end of your session — and they will expect you to have at least two or three questions for them. Job candidates who don’t ask questions are less likely likely to get hired because hiring managers assume they aren’t interested in the role or won’t put much thought into the work.
Some questions you might ask for a data entry clerk job are:
- What skills and qualifications are you looking for in a successful candidate?
- What type of data entry tasks will I be responsible for on a daily basis?
- What is the expected accuracy rate for data entry?
- Are there any specific software programs or databases I should be familiar with?
Gather references.
Have professional references ready in case the hiring manager wants to hire you. Prepare a list of two former (or current) colleagues and a former manager who can speak to your qualifications as a data entry clerk and who you know will give you an outstanding review. Take it one step further and ask them for a letter of recommendation.
If you are applying for your first full-time job, ask a former teacher, volunteer coordinator, classmate or community leader who can vouch for your character and skills.
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How we reviewed this article
Since 2013, we have helped more than 15 million job seekers. We want to make your career journey accessible and manageable through our services and Career Center’s how-to guides and tips. In our commitment to bring you a transparent process, we present our Editorial Process.
Sources
- Bureau of Labor Statistics. Occupational Outlook Handbook. Information Clerks
- Robert Half. Data Entry Officer
- Upwork. 14 Data Entry Skills to Have on Your Resume in 2024
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Data Entry Clerk Resume Example
Kellie is a Certified Professional Resume Writer with 20+ years of experience in digital media and is passionate about helping job seekers navigate their careers. She earned a B.A. in English and writing from Temple University.