Data Entry Clerk Resume Examples & Templates

Kellie Hanna, CPRW
By Kellie Hanna, CPRW, Career Advice Expert
Last Updated: December 01, 2023
  • 30% higher chance of getting a job‡
  • 42% higher response rate from recruiters‡

Our customers have been hired at:*Foot Note

Data entry clerks must be proficient in the use of computers and software such as spreadsheets, databases and word processing programs. The primary responsibility is to enter data into a computer system, which often requires researching, verifying and correcting information. 

You need a stellar resume to stand out and get the data entry clerk job you want. Our data entry clerk resume examples and guide will show you how to write a great resume for a data entry clerk that will make the most of your written communication, attention to detail and organizational skills, so you can get to the next step in your data entry career.

Data Entry Clerk Resume Example Customize this resume

Start by editing this resume for a data entry clerk or explore more resume templates to find the best one for you.

Data entry clerk resume example (text version)

Jordan Jacobs

Houston, TX 85054
555 555 555
(555) 555-5555
jordan-sample@example.com

Professional Summary

Dedicated and focused data entry clerk who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Experienced with processing title work collections and delinquent accounts. Seeking a role of increased responsibility and authority.

Work History

March 2017 – Current
Easy Money EMG – Houston, TX
Lead Data Entry Clerk

  • Lead a team of 10 and manage data entry tasks with 100% of accuracy and efficiency.
  • Review and update correspondence files and database information from 25 clients to maintain accurate records.
  • Maintain ongoing communication with relevant departments to confirm accurate data delivery, reducing errors by 45%.
  • Manage workflow scheduling, data entry and accuracy verification for six large data projects.

January 2015 – March 2017
Cycle World – Houston, TX
Data Entry Clerk

  • Produced five monthly reports using advanced Excel spreadsheet functions.
  • Organized forms, made photocopies, filed records and prepared correspondence and reports.
  • Assisted with receptionist duties, file organization and research and development.
  • Obtained scanned records and upload them into the database.

June 2014 – December 2015
Upwork – Houston, TX
Data Entry Intern

  • Entered numerical data into databases with speed and accuracy using a 10-key pad.
  • Sorted over 500 documents and maintained an organized filing process.
  • Verified data files prior to entry to maintain high data accuracy.
  • Scanned documents and saved in database to keep records of essential organizational information.

Skills

  • Database management
  • Dedicated team player
  • Report development
  • Professional and mature
  • Accurate ad detailed
  • Word processing

Education

2017
University of Texas Health Science Center Houston Houston, TX
Bachelor of Science Business Administration

2013
Kipp Houston High School Houston, TX
High School Diploma

5 essentials of a top data entry clerk resume

  1. Contact details

    Your contact information must always be at the top of your resume. Display your contact information like this: Your full name followed by your city, state and ZIP code, then your phone number and professional email address. Add your LinkedIn profile and professional website links (if you have them) last.

  2. Professional summary

    A professional summary, also called a personal statement, is where you introduce yourself to the hiring manager and showcase your top skills and most relevant work experience. A personal statement for a data entry clerk resume must include one or two of your most notable professional accomplishments along with key skills for the job and a touch of your experience in the field. Make your personal statement compelling but short — no longer than five brief sentences.

    Here’s a great example of a data entry clerk resume summary: 

    “Detail oriented and organized data entry clerk with over eight years of experience in data entry and record-keeping. Proven ability to accurately enter and organize large volumes of data in various systems. Skilled in developing efficient processes to streamline data entry and ensure accuracy. Strong knowledge of data analysis and manipulation as well as database software. Dedicated to providing exceptional customer service and always striving to exceed expectations.”

    If you are a data entry clerk with no experience, consider writing a data entry clerk resume objective instead.

  3. Skills

    A professional summary, also called a personal statement, is where you introduce yourself to the hiring manager and showcase your top skills and most relevant work experience. A personal statement for a data entry clerk resume must include one or two of your most notable professional accomplishments along with key skills for the job and a touch of your experience in the field. Make your personal statement compelling but short — no longer than five brief sentences.

    Here’s a great example of a data entry clerk resume summary: 

    “Detail oriented and organized data entry clerk with over eight years of experience in data entry and record-keeping. Proven ability to accurately enter and organize large volumes of data in various systems. Skilled in developing efficient processes to streamline data entry and ensure accuracy. Strong knowledge of data analysis and manipulation as well as database software. Dedicated to providing exceptional customer service and always striving to exceed expectations.”

    If you are a data entry clerk with no experience, consider writing a data entry clerk resume objective instead. 

  4. Work history

    Your resume must include a detailed employment history section, even if you apply for your first job. In this section, list current and previous employers in reverse-chronological order. Display company names, locations and the dates you worked for each. Include three bullet points of measurable achievements for every job. 

    If this is your first job application or you are new to the field, it’s acceptable to showcase your extracurricular activities, community service, volunteer work and related projects, as long as they show you have relevant experience.

    Here are some examples of achievements for a data entry clerk resume: 

    • Accurately entered over 10,000 pieces of data into a database in four months.
    • Created a new system for data entry that reduced errors by 30%.
    • Maintained a 99.9% accuracy rate on all data entry assignments.
  5. Education

    The educational requirements for a data entry clerk vary depending on the employer and the job requirements. Generally, employers require a high school diploma or equivalent for entry-level positions. Some employers may require data entry clerks to have at least some college coursework or an associate or bachelor’s degree in a related field, such as information technology, computer science, or accounting. Additionally, employers may require a certain amount of experience with data entry, such as typing speed or accuracy.

    The educational requirements for a data entry clerk vary depending on the employer and the job requirements. Generally, employers require a high school diploma or equivalent for entry-level positions. Some employers may require data entry clerks to have at least some college coursework or an associate or bachelor’s degree in a related field, such as information technology, computer science, or accounting. Additionally, employers may require a certain amount of experience with data entry, such as typing speed or accuracy.

See why My Perfect Resume is a 5-star resume builder

Pair your resume with a matching cover letter

Do’s and don’ts for building a data entry clerk resume

  • Use measurable achievements to describe your data entry clerk abilities and experience. For example, “Reduced manual data entry time by 50% by streamlining existing processes.”
  • Use action words such as “input,” “organize,” and “update” to make an impact on your data entry clerk resume.
  • Tailor your resume to your target data entry clerk job.
  • Use keywords from the job description throughout your data entry clerk resume.
  • Format your data entry clerk resume so that it is easy to read by ATS software and human eyes.
  • Lie about your data entry clerk experience and skills. Instead, match your job-specific skills to the job description. For example, time management, database software and organizational skills.
  • Boast that you’re the “best data entry clerk ever.” Instead, emphasize your past work performances, like “developed and implemented an automated data entry system that increased productivity by 40%.”
  • Include irrelevant personal information such as your ethnicity and age.
  • Add skills and experience that do not pertain to a data entry clerk.
  • Forget to proofread. A data entry clerk resume with errors is unprofessional.

Top 4 tips for acing a data entry clerk interview

  1. Research the company.

    To make a great first impression, learn about the company’s history, goals, values and people before your first interview. Showing you know about the company and its culture conveys real interest, dedication and commitment, which hiring managers look for. 

    Some things to consider include: 

    • Your familiarity with the data entry software and systems the company uses. 
    • The type of data entry tasks the company needs to get done. 
    • The company’s data entry job requirements, such as typing speed and accuracy. 
    • The company’s data security policies. 
    • Any data entry job-related certifications or qualifications the company may require.
  2. Practice makes perfect!

    To practice for your interview, start by reviewing the most common interview questions, such as: 

    Think about possible data entry job-relevant questions, like 

    • How do you troubleshoot errors in data entry?
    • What techniques do you use to maintain data integrity?
    • Have you ever designed a data entry system or process?
    • How do you prioritize data entry tasks?

    And some behavioral interview questions include:

    Write down one or two good possible answers as you review potential questions, then ask a friend or relative to perform a mock interview with you so you can get comfortable with the questions and imprint the answers in your mind. Ask your interview partner for a review and work on improving your weaknesses. You’ll feel confident and ready when it’s time for the real thing.

  3. Ask questions.

    It’s highly likely that your interviewer will ask if you have any questions at the end of your session — and they will expect you to have at least two or three questions for them. Job candidates who don’t ask questions are less likely likely to get hired because hiring managers assume they aren’t interested in the role or won’t put much thought into the work. 

    Some questions you might ask for a data entry clerk job are: 

    • What skills and qualifications are you looking for in a successful candidate? 
    • What type of data entry tasks will I be responsible for on a daily basis? 
    • What is the expected accuracy rate for data entry? 
    • Are there any specific software programs or databases I should be familiar with?
  4. Gather references.

    Have professional references ready in case the hiring manager wants to hire you. Prepare a list of two former (or current) colleagues and a former manager who can speak to your qualifications as a data entry clerk and who you know will give you an outstanding review. Take it one step further and ask them for a letter of recommendation.

    If you are applying for your first full-time job, ask a former teacher, volunteer coordinator, classmate or community leader who can vouch for your character and skills.

How we reviewed this article

Since 2013, we have helped more than 15 million job seekers. We want to make your career journey accessible and manageable through our services and Career Center’s how-to guides and tips. In our commitment to bring you a transparent process, we present our Editorial Process.

Sources

Rate this article

Data Entry Clerk Resume Example

Average Rating

4.4/5 stars with 103 reviews