Data Entry Clerk Resume Guide + Tips + Example

Kellie Hanna by Kellie Hanna, Content Strategist, Career Advice Expert
Updated on December 23, 2022
 • Rated 4.5/5 Stars

You need a stand-out resume to get the job you want. Not sure where to begin? You’re in the right place. Our guide to writing a great data entry clerk resume will help you make the most of your written communication, attention to detail and organizational skills so you can get the job.

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Data Entry Clerk Resume Example

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Data entry clerk resume example (text version)

Jordan Jacobs

Houston, TX 85054
555 555 555
(555) 555-5555
jordan-sample@example.com

Professional Summary

Dedicated and focused data entry clerk who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Experienced with processing title work collections and delinquent accounts. Seeking a role of increased responsibility and authority.

Work History

March 2017 – Current
Easy Money EMG – Houston, TX
Lead Data Entry Clerk

  • Lead a team of 10 and manage data entry tasks with 100% of accuracy and efficiency.
  • Review and update correspondence files and database information from 25 clients to maintain accurate records.
  • Maintain ongoing communication with relevant departments to confirm accurate data delivery, reducing errors by 45%.
  • Manage workflow scheduling, data entry and accuracy verification for six large data projects.

January 2015 – March 2017
Cycle World – Houston, TX
Data Entry Clerk

  • Produced five monthly reports using advanced Excel spreadsheet functions.
  • Organized forms, made photocopies, filed records and prepared correspondence and reports.
  • Assisted with receptionist duties, file organization and research and development.
  • Obtained scanned records and upload them into the database.

June 2014 – December 2015
Upwork – Houston, TX
Data Entry Intern

  • Entered numerical data into databases with speed and accuracy using a 10-key pad.
  • Sorted over 500 documents and maintained an organized filing process.
  • Verified data files prior to entry to maintain high data accuracy.
  • Scanned documents and saved in database to keep records of essential organizational information.

Skills

  • Database management
  • Dedicated team player
  • Report development
  • Professional and mature
  • Accurate ad detailed
  • Word processing

Education

2017
University of Texas Health Science Center Houston Houston, TX
Bachelor of Science Business Administration

2013
Kipp Houston High School Houston, TX
High School Diploma

5 essentials of a top data entry clerk resume

  1. Contact details

    Your contact information must always be at the top of your resume. Display your contact information like this: Your full name followed by your city, state and ZIP code, then your phone number and professional email address. Add your LinkedIn profile and professional website links (if you have them) last.

  2. Personal statement

    A professional summary, also called a personal statement, is where you introduce yourself to the hiring manager and showcase your top skills and most relevant work experience. A personal statement for a data entry clerk resume must include one or two of your most notable professional accomplishments along with key skills for the job and a touch of your experience in the field. Make your personal statement compelling but short — no longer than five brief sentences.

  3. Skills

    Potential employers want to know upfront what skills you bring to the table. Create a separate section for your top skills and format them with bullet points to make them easy to read. Show hard and soft skills ranging from impeccable accuracy to outstanding written and verbal communication skills, as our data entry clerk resume sample shows. Include transferable skills if this is your first job or if you are changing careers.

  4. Work history

    Your resume must include a detailed employment history section, even if you apply for your first job. In this section, list current and previous employers in reverse-chronological order. Display company names, locations and the dates you worked for each. Include three bullet points of measurable achievements for every job. If this is your first job application or you are new to the field, it’s acceptable to showcase your extracurricular activities, community service, volunteer work and related projects, as long as they show you have relevant experience.

  5. Education

    A resume for a data entry clerk job application must include an education section. This section must include all the educational institutions you’ve attended after high school. Format it with bullet points and show the name of the school, its location and the year you graduated if it was less than 10 years ago. If you did not attend college, display your high school information and any post-high school classes you’ve taken.

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Action words for a stand-out data entry clerk resume

Use action words to convey confidence and strengthen your chances of getting an interview. Pair them with metrics for impact.

Here’s a short list of perfect action words for a data entry clerk resume:

  • Processed
  • Entered
  • Compiled
  • Completed
  • Oversaw
  • Consolidated
  • Sorted
  • Completed
  • Generated
  • Managed
  • Recorded
  • Reported

Need a professional resume for a data entry clerk job now? Our Resume Builder has all the tools you need to create the perfect resume in minutes! Make edits as you go, download your finished resume and save it in multiple file formats. It’s fast and free to use.

Top skills for a data entry clerk resume

Review the job description carefully and match the required skills to the skills and traits that fit you.

Your skills as a data entry clerk might include:

  • Databases
  • Basic software
  • Concentration
  • Focus
  • Fast typing speed
  • Accuracy
  • Written communication
  • Organization
  • Attention to detail
  • Discretion
  • Ability to work independently
  • Customer service

Certifications for a data entry clerk resume

You don’t have to be certified for a job as a data entry clerk, but having one or more certifications can improve your chances of getting a job or getting a supervisory role.

Having certifications from respected institutions demonstrates that you are committed to the industry and conveys that you have a higher level of proficiency than job applicants in the same field who are not certified.

A resume for a data entry clerk that lists at least one certification will grab potential employers’ attention, so consider becoming certified.

Most community colleges offer online and in-person certification programs for data entry clerks, including:

  • Keyboarding
  • Professional development
  • Office database applications
  • Information processing software
  • Information processing applications
  • Legal coding software
  • Medical billing systems

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Data entry clerk resume FAQ

  1. 1. What does a data entry clerk do?

    A data entry clerk manually transfers or scans data from paper into computer software or databases. They create and maintain spreadsheets, reports and records for a number of industries, including law, medicine, education, retail, finance and government.

  2. 2. How to become a data entry clerk?

    Most entry-level data entry clerks have high school diplomas or GEDs and on-the-job training. Job seekers in this field who earn an associate’s or bachelor’s degree in computer science, database management, recordkeeping or business administration will have the edge over applicants who do not have similar degrees. To take a career in data entry even further, job seekers should pursue certifications in topics such as word processing, computer science and bookkeeping.

  3. 3. What to include in a resume for a data entry clerk job?

    A data entry clerk resume must always include the following:

    • Contact information
    • Personal profile
    • Skills
    • Job history
    • Education

    Your resume for data entry clerk might also contain the following optional sections:

    • Licenses
    • Awards and honors

    The easiest way to fill out each section of your resume is to read the job requirements closely and match them to your qualifications and work experience. Use the data entry clerk resume sample on this page for guidance.

  4. 4. What’s the best format for a data entry clerk resume?

    A resume for a data entry clerk job can take one of three formats: chronological, functional or combination. If you are applying for your first job, then a functional resume is your best bet, but if you have a steady work history that shows career progression, a combination resume will get you far. The combination resume is perfect for job seekers who have more than 15 years of experience and want to highlight their work experience and skills side-by-side.

  5. 5. What are some tips for creating an excellent resume for a data entry clerk job?

    Not all resumes are created equal. Here are our top tips for crafting a perfect data entry clerk resume:

    • Customize your resume for each job.
    • Create subcategories for your skills under the skills section of your resume. For example, you might want to group your hard and soft skills separately to make them more compelling.
    • Make it short: one page if you have less than 10 years of work experience and up to two pages if you have more than 10 years of work experience.
    • Keep the margins at one inch on all sides and choose between single or 1.5 line spacing.
    • Use appropriate resume fonts, like Times New Roman, Arial or Helvetica and stick to a font size between 11-12 on the body and 14-16 on headers.
    • Save your resume as a PDF or a DOC and name it appropriately, like Your- Name_Job-Title_Date_Resume.PDF.

Do’s and don’ts for building a data entry clerk resume

  • Use measurable achievements to describe your data entry clerk abilities and experience.
  • Use action words to make an impact on your data entry clerk resume.
  • Tailor your resume to your target data entry clerk job.
  • Use keywords from the job description throughout your data entry clerk resume.
  • Format your data entry clerk resume so that it is easy to read by ATS software and human eyes.
  • Lie about your data entry clerk experience and skills.
  • Boast that you’re the “best data entry clerk ever.”
  • Include irrelevant personal information such as your ethnicity and age.
  • Add skills and experience that do not pertain to data entry clerk.
  • Forget to proofread. A data entry clerk resume with errors is unprofessional.

Top 4 tips for acing a data entry clerk interview

  1. Research the company.

    To make a great first impression, learn about the company’s history, goals, values and people before your first interview. Showing you know about the company and its culture conveys real interest, dedication and commitment, which hiring managers look for.

  2. Practice makes perfect!

    To practice for your interview, start by reviewing the most common interview questions, such as:

    And some behavioral interview questions include:

    Write down one or two good possible answers as you review potential questions, then ask a friend or relative to perform a mock interview with you so you can get comfortable with the questions and imprint the answers in your mind. Ask your interview partner for a review and work on improving your weaknesses. You’ll feel confident and ready when it’s time for the real thing.

  3. Ask questions.

    It’s highly likely that your interviewer will ask if you have any questions at the end of your session — and they will expect you to have at least two or three questions for them. Job candidates who don’t ask questions are not as likely to get hired because hiring managers assume they aren’t interested in the role or won’t put much thought into the work.

    Some questions you might ask for a data entry clerk job are:

    • What are some ongoing projects I can help with?
    • What are some of the day-to-day challenges I can expect in this role?
    • What is a typical day like in this job?

  4. Gather references.

    Have professional references ready in case the hiring manager wants to hire you. Prepare a list of two former (or current) colleagues and a former manager who can speak to your qualifications as a data entry clerk and who you know will give you an outstanding review. Take it one step further and ask them for a letter of recommendation.

    If you are applying for your first full-time job, ask a former teacher, volunteer coordinator, classmate or community leader who can vouch for your character and skills.

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Kellie Hanna

Kellie Hanna

Content Strategist, Career Advice Expert

Kellie is the content strategist for My Perfect Resume. She has more than 20 years of experience in digital media and is passionate about helping job seekers navigate their careers. She has a B.A. in English and writing from Temple University.

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