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Receptionist Resume: Examples and Tips

Receptionists welcome and greet visitors, and direct them appropriately, effectively handling telecommunications, following organizational procedures, monitoring logbooks, confirming appointments and maintaining records. This is generally an entry-level position, but based on experience and skills, there are ample growth opportunities.

To impress hiring managers and stand out from the crowd, use our receptionist resume examples and tips.

Top 4 Characteristics of a Best-in-class Receptionist Resume

  1. Summary Showcase your abilities based on the job that you are applying for, and emphasize more on your strength. (e.g., “Versatile receptionist with experience in a variety of sectors and history of success in providing remarkable customer service”). Point out work achievements that had a positive impact on your organization’s business. Make sure to give a sneak-peak of your relevant skills necessary for this job.
  2. Skills Carefully read the job description and highlight any skills the employer requires. Hiring managers will scan your resume for keywords such as communication skills, or customer service. Include the most relevant keywords at the top of your resume. Make sure the skills you list are in sync with the job that you are applying for.
  3. Work history When presenting your work experience, focus on your strengths and use positive language. Feature your best accomplishments, and create a separate section for any awards or accolades you’ve earned in your work. Highlight your most impactful achievements, and quantify them wherever possible (e.g., “Implemented an update for the office scheduling system, resulting in 38% increased accuracy”).
  4. Education Start with your highest educational qualification, and list all other degrees or certifications in reverse-chronological order. Draw attention to specific training programs or technical courses you have attended that are relevant to your job. If you have just graduated or are in your final year of education, consider placing your education section ahead of your work experience.

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Find the Right Template for Your Resume

Here’s some professionally-designed resumes that best suits your skills, experience and qualifications.

Impactful

This design makes a strong visual impact with its use of color and separate columns to feature skills.

Accentuate

This layout gives your resume a very organized and clean look, with subtle shading to feature the job applicant’s name.

Bold

As the name of the template imples, the large, striking font used for the header coupled with a sleek layout gives this design a unique appearance.

For more templates to choose from, visit our list of template designs.

Do’s and Don’ts for Your Resume

  • Do keep your resume brief and concise Hiring managers will want to scan your resume for only essential elements, so restrict your information to relevant skills and experiences. Typically, you should only need one page for your resume — the exception is resumes for more senior roles that require more work experience.
  • Do tailor your resume to the role Your goal should be to directly connect the job description and your skills and experience. Find the skill sets and responsibilities desired for the position you are applying for, and highlight those skills in your resume. Compare your resume with the job description and ask questions, like “Does my resume state that I have this particular skill?” or “Does the description in my resume match the qualifications the job posting requires?”
  • Do give your resume a thorough check Even a single typo can cost you credibility in the eyes of recruiters. Review your resume for correct spelling and grammar, and make sure your information is complete and accurate. Investing a little more time to proofread your document will avoid the possibility of mistakes getting through, and making yourself look careless and inefficient.
  • Don’t use cliches While traits such as being a “hard worker” or “team player” are valued, hiring managers’ eyes are apt to glaze over when they read them in a resume. Instead of using cliches, find similar, industry-specific terms, or better yet, show how you embody these traits by giving examples of where you’ve put them to good use at work.
  • Don’t use fancy designs Deciphering weird fonts and different colors on a resume can be a nightmare for recruiters. Unless you’re applying for a designer job and need to demonstrate some visual acumen, it’s best to stick to a simple and straightforward layout for your resume.
  • Don’t mislead recruiters Make sure that you scan every word on your resume thoroughly to avoid any misrepresentation of facts. Overstating past job titles and experience, or stating proficiency with particular technical skills that you don’t possess, is asking for trouble, especially if employers catch you in a lie.

Receptionist Resume FAQs

1. What are the skills you should emphasize for this specific job?

Focus on written and verbal communication skills, sharp listening skills, customer service and office management, multitasking abilities, interpersonal skills, problem-solving abilities,and overall dependability, as well as technical skills such as using phone systems, copiers and printers, and being proficient in word processing and databases. Give examples of how you’ve put your organizational skills to use, such as implementing a filing system that led to increased departmental efficiency. Highlight your ability to maintain excellent relationships with employees from all departments and at all levels.

2. What are some examples of training and certifications that fit this specific resume?

A course in database software is a good example of a certification that would be useful for this position. Some other helpful vocational training courses include:

  • Certification in business administration
  • Reception operations and services
  • Front desk training
  • Certificate in clerical studies
  • Certificate in office assistance

3. How should you format your resume?

The chronological resume format is best suited for professionals with extensive work experience. Break down your job history with the most recent job first. The functional format highlights the professional skills you possess, and is suitable for people with lesser experience but strong skills. The combination format blends the chronological and functional resume formats, with equal weight given to skills and work experience; this format is good for those who have made a career change, and need to emphasize the relevant skills they’ve learned from different industries.

4. How should you craft your resume if you’re looking to take the next step forward in your career?

Whether you’re seeking promotion in your current organization or looking for new opportunities, you should craft your resume based on the following guidelines:

  • Identify the specific career opportunity, and compile skills and work experiences you have that best fit the job.
  • Gain more experience or technical skills that your target job requires.
  • Feature all of the skills and accomplishments that best target the job description in your resume, aiming for clarity and concision.
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