Executive Assistant Resume Examples & Templates

Kellie Hanna, CPRW
By Kellie Hanna, CPRW, Career Advice Expert
Last Updated: May 07, 2024
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An executive assistant plays a crucial role in supporting executives, managers or other high-ranking officials within an organization. 

Explore the best executive assistant resume examples and expert tips to craft a standout resume that impresses hiring managers and wins interviews.

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Executive assistant resume example (text version)

David Barron

Fargo, ND 58078
(555) 555-5555
example@example.com

Professional Summary

Smooth and efficient executive assistant with experience enhancing executive productivity and improving business operations. Exceeds expectations to maximize group performance and oversees efficient calendars. Operates well with minimal supervision to meet demanding objectives.

Work History

November 2018 – Current
Trans Voyant – Fargo, ND
Executive Assistant

  • Manage over 300 external contacts for the CEO and keep track of periodic communication needed for priority contacts.
  • Produce accurate office files, update spreadsheets and craft quarterly presentations to support executives and boost team efficiency.
  • Manage administrative functions, including complex calendar management with a focus on the proper allocation of executive availability.

July 2016 – November 2018
EJS Group – Fargo, ND
Administrative Assistant

  • Provided logistical support for five programs, weekly meetings and events, including room reservations, agenda preparation and calendar maintenance.
  • Interacted with over 250 vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.

September 2014 – June 2016
United Technologies Corporation – Fargo, ND
Receptionist

  • Answered an average of 80 daily telephone calls to field inquiries from clients, vendors and various other callers seeking information.
  • Kept the reception area clean and neat to give visitors a positive first impression.
  • Prepared packages daily for shipment, pickup and courier services for prompt delivery to customers.

Skills

  • Business writing
  • Multiline phone proficiency
  • Expense reporting
  • Advanced MS Office Suite
  • Resourceful
  • Problem-solving
  • Schedule & calendar planning
  • Communication

Education

May 2014
Rasmussen College Fargo, ND
Associate of Arts Business Administration & Management

Certifications

Professional Administrative Certification of Excellence (PACE) – (2018)

Important resume sections

  1. Contact details

    Add your contact information to the top of your resume so hiring managers can contact you. As our executive assistant resume sample shows, your contact information must include your full name, city, state, ZIP code, phone number and professional email address. If you have a LinkedIn profile and a professional website, add them last. See how to write a resume for additional tips and examples.

  2. Personal statement

    A professional summary is a concise, three-to-five-sentence statement that tells the hiring manager who you are and what you offer. 

    Your summary should include one or two measurable accomplishments and notable job-relevant skills. Here is a sample executive assistant resume summary:

    “Dedicated and detail-oriented executive assistant with over five years of experience supporting C-suite executives in dynamic corporate environments. Adept at managing complex calendars, coordinating travel arrangements and facilitating seamless communication between stakeholders. Proven track record of providing exceptional administrative support, anticipating needs and executing tasks with precision and professionalism. Excellent communication and interpersonal abilities, with a strong commitment to delivering high-quality service and exceeding expectations.” 

    If you are just starting out in your career, it’s better to write a resume objective that focuses on transferable skills relevant to the role. 

  3. Skills

    Create a skills section for your executive assistant resume so hiring managers can see if your skill set matches the requirements of the role. 

    An executive administrative assistant resume should have a separate section for your job-relevant skills in a bulleted list. 

    As our sample executive assistant resume skills section shows, it’s best to include both hard skills (i.e., budgeting, Microsoft Office and file management) and soft skills (i.e., communication, strategic planning and adaptability). 

  4. Work history

    As our executive assistant sample resume shows, your resume must include a work history section, even if this is your first professional job. 

    In reverse-chronological order, display your current and previous employers and provide company names, locations and the dates you worked for them. 

    Include three bullet points of measurable achievements for every job you list. For example: 

    • Implemented a new calendar management system that reduced scheduling conflicts by 30% and increased efficiency in managing appointments and meetings. 
    • Negotiated vendor contracts and implemented cost-saving measures in travel arrangements, resulting in a 15% reduction in travel expenses over the fiscal year.
    • Implemented standardized meeting agendas and preparation processes, resulting in a 20% increase in meeting efficiency and productivity.
  5. Education

    A resume for an executive assistant job must also include an education section. In reverse-chronological order, show the name of the schools and the years that you graduated using bullet points. 

    If you did not attend college, list your high school information and the classes or training you’ve taken since graduating. If you came from an apprenticeship, then list it here. See how to list education on a resume for guidance and examples. 

    Many entry-level executive assistant positions require candidates to have a high school diploma or GED. This level of education provides the basic skills and knowledge necessary for administrative roles.

    Some employers may prefer candidates with an associate’s degree in business administration, office management or a related field. An associate’s degree provides a more comprehensive understanding of administrative concepts and may enhance job prospects.

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Best practices

  • Use measurable achievements to describe your executive assistant skills and experience. For example, “Implemented color-coded labeling system for prioritizing and categorizing emails, resulting in a 20% reduction in response time to urgent messages.”
  • Use action words to make an impact on your executive assistant resume.
  • Tailor your resume to your target executive assistant job.
  • Use keywords from the job description throughout your executive assistant resume.
  • Format your executive assistant resume so that it is easy to read by ATS software and human eyes.
  • Lie about your executive assistant experience and skills.
  • Boast that you’re the “best executive assistant ever.” Instead, provide concrete examples of your experience managing emails, filing important documents and scheduling meetings.
  • Include irrelevant personal information such as your ethnicity and age.
  • Add skills and experience that are about something other than restaurant service.
  • Forget to proofread. An executive assistant resume with errors is unprofessional. Use our ATS resume checker to scan your resume for 30+ common errors.

Interview tips

  1. Research first.

    Researching the employer before an executive assistant interview is essential for demonstrating your interest in the company and preparing to discuss how your skills and experiences align with their needs. Here are some key aspects to research:

    • Executive team: Research key executives or leaders within the organization, including the executive(s) you may be supporting. Learn about their backgrounds, roles and priorities to understand how you can best support them in your role as an executive assistant.
    • Industry and market trends: Stay informed about the company’s industry, market position and any recent developments or trends that may impact its operations.
    • Clients or customers: If applicable, research the company’s clients, customers or target audience. Understand the company’s customer base and any specific industries or sectors it serves.

    See our job interview guide for additional tips from career advice experts.

  2. Practice your answers.

    Practice is really important. Be sure to practice for your interview by reviewing the most common behavioral interview questions, such as: 

    Also prepare for job-specific questions, such as:

    • How do you handle confidential information and maintain discretion?
    • How do you prioritize tasks and manage multiple deadlines?
    • Can you describe a time when you had to handle a difficult situation or manage a challenging personality?
    • How do you handle unexpected changes or disruptions to your schedule?
    • What software tools or systems are you proficient in using?

    Write down two or three possible answers for each question, then practice answering them with a friend. 

  3. Prepare questions to ask during the interview.

    After the hiring manager and potential colleagues question you, they will likely offer for you to ask them some questions. Always have at least three for each person you speak with; doing so shows that you’re interested and have been paying close attention.

    Some questions you might ask for an executive assistant job are: 

    • Can you describe a typical day or week in this role?
    • What are the top priorities for the executive team or department?
    • Can you tell me about the company’s culture and values?
    • How does the executive assistant role contribute to the overall success of the company?
    • What are some of the biggest challenges or opportunities facing the executive team right now?
  4. Gather references

    Have professional references ready during your interview. It comes in handy, especially if the hiring manager offers you the job on the spot. Make a list of two former colleagues and a former manager willing to speak highly about your executive assistant abilities.

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