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Executive Assistant Resume: Examples and Tips

An executive assistant is responsible for performing complex and advanced administrative tasks for top managers in an organization. This role might require skills such as might require skills such as researching topics, reviewing documents and even supervising other clerical staff.

You can find on this page various examples and tips on how To create an ideal executive assistant resume to help you stay ahead of the pack, use the resume examples and tips on this page.

4 Characteristics of a Best-in-class Executive Assistant Resume

  1. Summary Your summary should highlight your professional highlights: the one or two skills, strengths and achievements that best fit the job opportunity. Encapsulate these achievements in short statements that describe yourself. For example: “Detail-oriented executive assistant with 5 years’ experience working with top executives. Experience with training and supervising four junior administrative professionals.”
  2. Skills An executive assistant should have strategic skills in addition to administrative abilities. Some crucial traits to include in your resume are resourcefulness, efficiency in pressure situations and technical finesse. Out-of-the-box thinking, discretion, impeccable organizational abilities and multitasking are other critical skills, as well as excellent networking skills, quick decision-making along with problem identifying and problem-solving skills.
  3. Work history Your work history as an executive should emphasize how you’ve contributed to previous successes (e.g., “Devised a call-recording system that saved executives up to 9 hours per week amounting to $21000 at current salaries”), rather than just listing mundane tasks.
  4. Education Certifications are not a must for executive assistants; however, many recruiters prefer to hire certified EAs. Certified Administrative Professional and Certified Professional Secretary are two well-recognized certifications. Bachelor of Arts and Associate of Arts in Business Administration and Management are other qualifications well suited for executive assistants.

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Do’s and Don’ts for Your Resume

  • Do quantify your achievements Adding figures to your achievements will give the recruiter a better picture of your abilities. For example: “Worked for three top-level executives and handled all assistant duties in a fast-paced organization” or “Filed travel expense reports and coordinated domestic and international travel arrangements, slashing time lost to travel problems by 30%.” Provide answers to questions before they can be even asked, and give the recruiter an insight into your overall approach to work.
  • Do tailor your resume based on the job description Most administrative roles perform more or less the same functions; however, each organization may have its own requirements. Identify the skill sets and responsibilities for the position you are applying for, and highlight those skills in your resume. Your objective should be to synchronize the job description with your skills and experience. Ask yourself questions like “Does my resume state that I have this particular skill?” or “Does my resume summary match the requirements and qualifications the job requires?”
  • Do include soft skills Soft skills are essential requirements for any executive assistant. Draw attention to your soft skills by providing instances of how you used those skills to benefit your organization. Instead of merely stating “excellent communication skills,” use examples to demonstrate your ability as a skilled communicator or coordinator (e.g., “Provided efficient communication and scheduling support that solved problems for 12 executives, leading to weekly savings of $18,000”).
  • Don’t just copy or stuff keywords Using keywords from the job description for your resume is good, –but overstuffing them in your resume isn’t. Hiring managers are experts and skim through hundreds of resumes every day, and will be able to identify if you’re simply copying and pasting keywords. Find a few different ways to mention your relevant skills for the job. Link keywords with actual achievements in your work history section, so you can prove you have the right skills.
  • Don’t forget to proofread your resume An executive assistant is relied upon to get details right, so you can guess what the negative impact of having even a single typo is. Spend some extra time to ensure that there are no unwanted errors in your resume since a clean and crisp resume makes for smooth reading.
  • Don’ misrepresent facts Trust is one of the most critical attributes required of an executive assistant, so avoid anything that is not true in your resume. Review your document thoroughly to avoid any misrepresentation of facts. Do not overstate past job titles or experience. Refrain from highlighting skills that you don’t possess. Remember that employers look for honesty in candidates, and may check up on how truthful you are.

Executive Assistant Resume FAQs

1. What are the skills you should emphasize for this specific job?

Executive assistants need to be advanced in oral and written communication, as well as organizational skills. Since this position handles more sensitive information and maintains schedules for higher-management executives, it requires strong decision-making abilities. Some most important skills to include in your resume are:

  • Leadership qualities
  • Event planning
  • Project management abilities
  • Technical knowledge (WordPress, social media, relevant software, etc.)
  • Time management qualities
  • Analytical and problem-solving ability and critical thinking skills
  • Excellent customer service

2. What are some examples of training and certifications that fit this specific resume?

To keep pace with industry standards and to further your career, look into obtaining relevant training and certifications that help enhance business acumen, be more innovative and creative, improve time management, productivity skills and leadership abilities, as well as business law adherence and staff development skills. Some examples of such training includes:

  • Project Management Basics
  • Key Strength and Characteristics for Assistants
  • Career Development for Assistants

3. How should you format your resume?

For a more senior position like this, it is best to use the chronological format for your resume. This highlights your work experience and accomplishments, while leaving room to feature your best skills and strengths. Focus on organizational skills, such as managing expense reports, and quantify your accomplishments in the work history section to make more of an impact on recruiters (e.g., “Managed communications with domestic and international clients, increasing C-SAT rate by 26%”). Don’t forget to include any volunteer or extracurricular work which exhibits your organizational and planning abilities.

4. How should you craft your resume if you’re looking to take the next step forward in your career?

To continue up the career ladder, you need to enhance your skills with the help of cross training or relevant courses. Look to find a field of specialty, such as management analyst, a training and development specialist or administrative services manager. Degrees or certifications in instructional design, human resources, Certified Management Consultant, further training in keeping records, estimating costs, or even an MBA will add depth to your resume.

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