Executive Assistant Resume: Example and Tips
An executive assistant is responsible for performing complex and advanced administrative tasks for top managers in an organization. This role might require skills such as might require skills such as researching topics, reviewing documents and even supervising other clerical staff.
You can find on this page various examples and tips on how To create an ideal executive assistant resume to help you stay ahead of the pack, use the resume examples and tips on this page.
Featured Resume Example: Executive Assistant
Name: DAVID BARRON
Address: City, State, Zip Code
Smooth and efficient Executive Assistant with experience enhancing executive productivity and improving business operations. Exceeds expectations to maximize group performance and oversees efficient calendars. Operates well with minimal supervision to meet demanding objectives.
- Business writing
- Multi-line phone proficiency
- Expense reporting
- Advanced MS Office Suite
- Schedule & calendar planning
- Managed over 300 external contacts for CEO and kept track of periodic communication needed for priority contacts.
- Produced accurate office files, updated spreadsheets and crafted quarterly presentations to support executives and boost team efficiency.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
- Kept reception area clean and neat to give visitors positive first impression.
- Prepared packages daily for shipment, pickup and courier services for prompt delivery to customers.
Top 4 Characteristics of a Best-in-Class Executive Assistant Resume
- Summary Your summary should highlight your professional highlights: the one or two skills, strengths and achievements that best fit the job opportunity. Encapsulate these achievements in short statements that describe yourself. For example: “Detail-oriented executive assistant with 5 years’ experience working with top executives. Experience with training and supervising four junior administrative professionals.”
- Skills An executive assistant should have strategic skills in addition to administrative abilities. Some crucial traits to include in your resume are resourcefulness, efficiency in pressure situations and technical finesse. Out-of-the-box thinking, discretion, impeccable organizational abilities and multitasking are other critical skills, as well as excellent networking skills, quick decision-making along with problem identifying and problem-solving skills.
- Work history Your work history as an executive should emphasize how you’ve contributed to previous successes (e.g., “Devised a call-recording system that saved executives up to 9 hours per week amounting to $21000 at current salaries”), rather than just listing mundane tasks.
- Education Certifications are not a must for executive assistants; however, many recruiters prefer to hire certified EAs. Certified Administrative Professional and Certified Professional Secretary are two well-recognized certifications. Bachelor of Arts and Associate of Arts in Business Administration and Management are other qualifications well suited for executive assistants.
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Do’s and Don’ts for Your Resume
- Do quantify your achievements Adding figures to your achievements will give the recruiter a better picture of your abilities. For example: “Worked for three top-level executives and handled all assistant duties in a fast-paced organization” or “Filed travel expense reports and coordinated domestic and international travel arrangements, slashing time lost to travel problems by 30%.” Provide answers to questions before they can be even asked, and give the recruiter an insight into your overall approach to work.
- Do tailor your resume based on the job description Most administrative roles perform more or less the same functions; however, each organization may have its own requirements. Identify the skill sets and responsibilities for the position you are applying for, and highlight those skills in your resume. Your objective should be to synchronize the job description with your skills and experience. Ask yourself questions like “Does my resume state that I have this particular skill?” or “Does my resume summary match the requirements and qualifications the job requires?”
- Do include soft skills Soft skills are essential requirements for any executive assistant. Draw attention to your soft skills by providing instances of how you used those skills to benefit your organization. Instead of merely stating “excellent communication skills,” use examples to demonstrate your ability as a skilled communicator or coordinator (e.g., “Provided efficient communication and scheduling support that solved problems for 12 executives, leading to weekly savings of $18,000”).
- Don’t just copy or stuff keywords Using keywords from the job description for your resume is good, –but overstuffing them in your resume isn’t. Hiring managers are experts and skim through hundreds of resumes every day, and will be able to identify if you’re simply copying and pasting keywords. Find a few different ways to mention your relevant skills for the job. Link keywords with actual achievements in your work history section, so you can prove you have the right skills.
- Don’t forget to proofread your resume An executive assistant is relied upon to get details right, so you can guess what the negative impact of having even a single typo is. Spend some extra time to ensure that there are no unwanted errors in your resume since a clean and crisp resume makes for smooth reading.
- Don’ misrepresent facts Trust is one of the most critical attributes required of an executive assistant, so avoid anything that is not true in your resume. Review your document thoroughly to avoid any misrepresentation of facts. Do not overstate past job titles or experience. Refrain from highlighting skills that you don’t possess. Remember that employers look for honesty in candidates, and may check up on how truthful you are.