Office Manager Resume Guide + Tips + Example
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- 42% higher response rate from recruiters
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A great job as an office manager demands a perfect office manager resume. Not sure what that looks like? Don’t worry! We’re here to help you create one. Our guide to crafting an effective resume for an office manager job will help you make the most of your organizational and interpersonal skills to write a professional office manager resume.
Start by editing this sample resume for an office manager job or explore our library of customizable resume templates to find the perfect resume template for an office manager job.
Office manager resume example (text version)
McLean, VA 22106
Organized office manager with a strong ability to manage office functions and direct administrative personnel to meet the needs of executives. Performance-oriented and driven with an in-depth understanding of contract negotiations, budgets, payroll and office organization needs. Skillfully coordinate resources and administrative support to keep operations smooth and boost team productivity.
- Office administration
- Database management
- Regulatory compliance
- Budget and payroll management
- Team leadership
- MS Office
- Event planning
- Time management
December 2016 – Current
Latitude, Inc – McLean, VA
- Hire, manage, develop and train administrative staff members, establish and monitor goals and conduct performance reviews.
- Administer a yearly budget of $15,000 to manage office requirements such as service contracts, postage costs and supply replenishment.
- Improve office operations and efficiency by 20% from computerizing activities, managing customer communications, scheduling payments and tracking records and documents.
March 2015 – December 2016
Govolution – Arlington, VA
- Reconciled account files and produced monthly reports to keep CFO informed about office operations.
- Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
- Verified 120 salaried and hourly employee time cards to prepare accurate bi-weekly payroll.
July 2014 – February 2015
ManTech – Arlington, VA
- Performed general office duties, including answering multi-line phones, routing calls and messages and greeting an average of 60 visitors daily.
- Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
- Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
George Mason University Fairfax, VA
Bachelor of Arts Accounting & Business Management
5 essentials of a top resume for an office manager
Add your contact information to the top of your resume so hiring managers can contact you. As our office manager resume sample shows, your contact information must include your full name, city, state, ZIP code, phone number and professional email address. If you have a LinkedIn profile and a professional website, add them last.
A professional summary, also known as a personal statement, is a concise, three-to-five-sentence statement that tells the hiring manager who you are and what you offer. An office manager resume summary must include job-relevant skills, one or two notable accomplishments, and it should touch on how long you’ve been in the industry. If you are just starting out in your career, it’s better to write a resume objective for an office manager instead.
Create a skills section for your office manager resume so hiring managers can see if your skill set matches their needs. A resume template for an office manager will have a separate section for your job-relevant skills in a bulleted list. As our sample office manager resume shows, it’s best to include both hard and soft skills, such as your technical expertise, project oversight and organizational skills.
Like our office manager sample resume shows, your resume must include a work history section, even if this is your first professional job. In reverse-chronological order, display your current and previous employers and provide company names, locations and the dates you worked for them. Include three bullet points of measurable achievements for every job you list.
A resume for an office manager job must also include an education section. In reverse-chronological order, show the name of the schools and the years that you graduated using bullet points. If you did not attend college, then list your high school information and the classes or training you’ve taken since graduating. If you come from an apprenticeship, then list it here.
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Do’s and don’ts for building an office manager resume
- Use measurable achievements to describe your office manager skills and experience.
- Use action words to make an impact on your office manager resume.
- Tailor your resume to your target office manager job.
- Use keywords from the job description throughout your office manager resume.
- Format your office manager resume so that it is easy to read by ATS software and human eyes.
- Lie about your office manager experience and skills.
- Boast that you’re the “best office manager ever.”
- Include irrelevant personal information such as your ethnicity and age.
- Add skills and experience that are about something other than restaurant service.
- Forget to proofread. An office manager resume with errors is unprofessional.
Top 4 tips for acing an office manager interview
It’s vital to take the time to learn about the institution or company’s history, goals, values and people before the interview. Doing so conveys interest, passion and commitment — traits that can set you above the competition.
Practice your answers.
Practice is really important. Be sure to practice for your interview by reviewing the most common interview questions, such as:
- How Do You Determine Priorities When Scheduling Your Time?
- When Given an Important Assignment How Do You Approach It?
- What Two or Three Things Are Most Important to You in Your Job?
And some possible behavioral questions such as:
- Describe a Time When You Had to Cope With a Stressful Scenario.
- How Would Your Boss Describe You?
- What Are Three Positive Character Traits You Don’t Have?
Write down two or three possible answers for each question, then practice answering them with a friend.
Prepare questions to ask during the interview.
After the hiring manager and potential colleagues question you, they will likely offer for you to ask them some questions. Always have at least three for each person you speak with; doing so shows that you’re interested and have been paying close attention.
Some questions you might ask for an office manager job are:
- What is a typical day like at the office?
- Can you tell me about the challenges the last person in this role had to overcome?
- What is the work culture like?
Have professional references ready during your interview. It comes in handy, especially if the hiring manager offers you the job on the spot. Make a list of two former colleagues and a former manager willing to speak highly about your abilities to perform the office manager job.