Office Manager Resume Guide + Tips + Example

Kellie Hanna, CPRW
By Kellie Hanna, CPRW, Career Advice Expert
Last Updated: January 05, 2024
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Office managers know the ins and outs of a professional office, from supplies inventory to which tasks should be delegated to certain employees. Their organizational and relationship-building skills keep an office running smoothly. 

We’re here to help you create a resume for an office manager! In this guide, you’ll learn how to craft a resume to make the most of your organizational and interpersonal skills to write a professional office manager resume. 

Office Manager Resume Template Customize this resume

Start by editing this sample resume for an office manager job or explore our library of customizable resume templates to find the perfect resume template for an office  manager job.

Office manager resume example (text version)

Betsy Serrano

Los Angeles, CA 90002
(555) 555-5555
example@example.com

Professional Summary

Dedicated and results-driven office manager with experience streamlining office operations, enhancing productivity and optimizing administrative processes. Proven track record of implementing efficient systems and managing diverse tasks to support organizational objectives. Adept at fostering a positive work environment and ensuring seamless communication across teams.

Skills

  • Office management
  • Customer service
  • Database management
  • Administrative leadership
  • Event coordination
  • Microsoft Office
  • Problem-solving
  • Time management and multitasking

Work History

November 2021 – Current
Smith Group – Los Angeles, CA
Office Manager

  • Implement a digital document management system, reducing paper usage by 30% and enhancing document retrieval efficiency.
  • Spearhead office space optimization, resulting in a 15% reduction in operational costs through efficient use of resources.
  • Implement a streamlined inventory control system, reducing excess supplies and saving 20% on procurement expenses.

September 2017 – October 2021
JBA International – Los Angeles, CA
Administrative Supervisor

  • Led a team of administrative professionals, ensuring the smooth execution of day-to-day tasks and achieving a 15% improvement in workflow efficiency.
  • Established and maintained vendor relationships, negotiating contracts that led to a 10% reduction in office supply costs.
  • Streamlined expense reporting procedures, resulting in a 25% decrease in processing time.

June 2014 – May 2017
Emerging Blue Inc. – Los Angeles, CA
Executive Assistant

  • Provided high-level administrative support to the executive team, managing complex calendars and scheduling with precision.
  • Implemented a travel management system, reducing travel expenses by 15% through strategic planning and negotiation.
  • Developed and maintained effective filing and organizational systems, improving document accessibility by 20%.

Education

California State University Los Angeles, CA
Bachelor of Science Business Administration

Certifications

Certified Office Manager (COM) – (Updated 2023)
Microsoft Office Specialist Master Certification (MOS) – (2022)

5 essentials of a top resume for an office manager

  1. Contact details

    Start your office manager resume with a header including your contact information. As our office manager resume sample shows, include your full name, city, state, ZIP code, phone number and professional email address. If you have a LinkedIn profile and a professional website, add them to this section.

  2. Personal statement

    An office manager resume summary or professional summary, also known as a personal statement, is a three-to-five-sentnce statement that tells the hiring manager: how long you’ve been in the industry, your strongest job-relevant skills and one or two notable accomplishments If you are just starting out in your career, it’s better to write a resume objective for an office manager instead.

  3. Skills

    Use bullet points to create a balanced skills section for your office manager resume. Match as many skills from the job description as you can. As our sample office manager resume shows, it’s best to include both hard skills, like inventory management, management software and project oversight and soft skills, such as communication, cultural competence and collaboration.

  4. Work history

    Your resume must include a work history section, even if this is your first professional job. Start with your most recent position and provide company names, locations and the dates you worked for them. Include three bullet points of measurable achievements for every job you list.

  5. Education

    A resume for an office manager job must also include an education section. Start with your highest degree and work your way backward. Show the name of the schools and the graduation year using bullet points.  

    If you did not attend college, then list your high school information and the classes or training you’ve taken since graduating.

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Do’s and don’ts for building an office manager resume

  • Use measurable achievements to describe your office manager skills and experience.
  • Use action words to make an impact on your office manager resume.
  • Tailor your resume to your target office manager job.
  • Use keywords from the job description throughout your office manager resume.
  • Format your office manager resume so that it is easy to read by ATS software and human eyes.
  • Lie about your office manager experience and skills.
  • Boast that you’re the “best office manager ever.”
  • Include irrelevant personal information such as your ethnicity and age.
  • Add skills and experience that are about something other than restaurant service.
  • Forget to proofread. An office manager resume with errors is unprofessional.

Top 4 tips for acing an office manager interview

  1. Research first.

    It’s vital to take the time to learn about the institution or company’s history, goals, values and people before the interview. Doing so conveys interest, passion and commitment — traits that can set you above the competition.

  2. Practice your answers.

    Practice is really important. Be sure to practice for your interview by reviewing the most common interview questions, such as: 

    And some possible behavioral questions such as:

    Write down two or three possible answers for each question, then practice answering them with a friend. 

  3. Prepare questions to ask during the interview.

    After the hiring manager and potential colleagues question you, they will likely offer for you to ask them some questions. Always have at least three for each person you speak with; doing so shows that you’re interested and have been paying close attention.

    Some questions you might ask for an office manager job are: 

    • What is a typical day like at the office?
    • Can you tell me about the challenges the last person in this role had to overcome?
    • What is the work culture like?
  4. Gather references

    Have professional references ready during your interview. It comes in handy, especially if the hiring manager offers you the job on the spot. Make a list of two former colleagues and a former manager willing to speak highly about your abilities to perform the office manager job.

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