Office Manager Resume Examples & Templates
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Office managers play a crucial role in ensuring the efficient functioning of an office, supporting staff members and facilitating the overall success of the organization.
With our expertly crafted office manager resume samples and pro tips, we’ll help you write a resume that showcases your expert organizational and relationship-building skills.
Start by editing this sample resume for an office manager job or explore our library of customizable resume templates to find a template that matches your unique style.
Office manager resume example (text version)
Betsy Serrano
Los Angeles, CA 90002
(555) 555-5555
example@example.com
Professional Summary
Dedicated and results-driven office manager with experience streamlining office operations, enhancing productivity and optimizing administrative processes. Proven track record of implementing efficient systems and managing diverse tasks to support organizational objectives. Adept at fostering a positive work environment and ensuring seamless communication across teams.
Skills
- Office management
- Customer service
- Database management
- Administrative leadership
- Event coordination
- Microsoft Office
- Problem-solving
- Time management and multitasking
Work History
November 2021 – Current
Smith Group – Los Angeles, CA
Office Manager
- Implement a digital document management system, reducing paper usage by 30% and enhancing document retrieval efficiency.
- Spearhead office space optimization, resulting in a 15% reduction in operational costs through efficient use of resources.
- Implement a streamlined inventory control system, reducing excess supplies and saving 20% on procurement expenses.
September 2017 – October 2021
JBA International – Los Angeles, CA
Administrative Supervisor
- Led a team of administrative professionals, ensuring the smooth execution of day-to-day tasks and achieving a 15% improvement in workflow efficiency.
- Established and maintained vendor relationships, negotiating contracts that led to a 10% reduction in office supply costs.
- Streamlined expense reporting procedures, resulting in a 25% decrease in processing time.
June 2014 – May 2017
Emerging Blue Inc. – Los Angeles, CA
Executive Assistant
- Provided high-level administrative support to the executive team, managing complex calendars and scheduling with precision.
- Implemented a travel management system, reducing travel expenses by 15% through strategic planning and negotiation.
- Developed and maintained effective filing and organizational systems, improving document accessibility by 20%.
Education
California State University Los Angeles, CA
Bachelor of Science Business Administration
Certifications
Certified Office Manager (COM) – (Updated 2023)
Microsoft Office Specialist Master Certification (MOS) – (2022)
Important resume sections
Contact details
Start your office manager resume with a header including your contact information. As our office manager resume sample shows, include your full name, city, state, ZIP code, phone number and professional email address. If you have a LinkedIn profile and a professional website, add them to this section.
Personal statement
An office manager resume summary is a three-to-five-sentence statement that tells the hiring manager how long you’ve been in the industry, your strongest job-relevant skills and one or two quantifiable accomplishments that speak to your positive impact in past roles. For example:
“Dedicated and experienced office manager with over eight years of experience managing administrative tasks and operations in fast-paced office settings. Skilled in facility management, budgeting and finance, human resources and office operations. Proven track record of implementing efficient systems, streamlining processes and improving overall office productivity. Strong leadership and communication skills, with the ability to manage and motivate staff members.”
See our expertly crafted examples for additional office manager resume summary examples. If you are just starting out in your career, it’s better to write a resume objective for an office manager instead.
Skills
Use bullet points to create a balanced skills section for your office manager resume. See our office manager sample resume for an example of how to format your skills section. Here are some essential skills for an office manager:
- Organization and time management: Office managers must be highly organized and skilled at managing their time to handle multiple tasks, prioritize responsibilities and meet deadlines.
- Communication: Strong verbal and written communication skills are crucial for an office manager to effectively interact with staff, clients and external stakeholders.
- Problem-solving: Office managers need to be adept at identifying and resolving issues that arise in the office, whether they’re technical, conflict-related, or logistical.
Match as many skills from the job description as you can. As our sample office manager resume shows, it’s best to include both hard skills, like inventory management, management software and project oversight and soft skills, such as communication, cultural competence and collaboration.
Work history
Your resume must include a work history section, even if this is your first professional job. Start with your most recent position and provide company names, locations and the dates you worked for them.
Include three bullet points of measurable achievements for every job you list. Here are a few examples of office manager resume bullet points that effectively describe key duties and responsibilities:
- Implemented an electronic document management system, which resulted in a 30% reduction in paper usage and improved file accessibility for the entire team.
- Streamlined office supply ordering process, resulting in 20% cost savings through negotiating favorable vendor contracts and implementing inventory management strategies.
- Developed and implemented a new employee onboarding program, reducing the onboarding time by 25% and improving employee satisfaction and retention rates.
Explore our resume examples for office managers to see additional work history section samples.
Education
A resume for an office manager job must also include an education section. Start with your highest degree and work your way backward. Show the name of the schools and the graduation year using bullet points.
There is no specific educational requirement to become an office manager, and the qualifications may vary depending on the industry and organization. Many employers prefer that office managers have a high school diploma or equivalent.
In some cases, a post-secondary degree or certificate in business administration, office management or a related field may be preferred or required.
If you did not attend college, list your high school information and the classes or training you’ve taken since graduating. See how to list education on a resume for additional tips and examples.
See why MyPerfectResume is a 5-star resume builder
Action words for your resume
Use action words and numbers to make your descriptions compelling.
Here’s a short list of perfect action words for an office manager resume:
- Assist
- Organize
- Collaborate
- Help
- Present
- Prepare
- Manage
- Develop
- Process
- Reconcile
- Provide
- Verify
- Compose
- Identify
- Improve
Want more inspiration? We have 800+ resume examples to help you write a professional office manager resume.
Best skills for your resume
Review the job description closely and match the required skills to the ones that fit you.
Your office manager resume skills section should feature skills such as the following:
- Budgeting
- Database management
- Conflict management
- Organization
- Inventory management
- Administration
- Interpersonal skills
- Verbal communication
- Multitasking
- Customer service
- Patience
- Mental agility
- Problem-solving
- Time management
- Written communication
- Microsoft Office
- Business operations
- Work ethic
- Friendliness
Our Resume Builder has all the tools you need to create a professional resume in minutes! We’ll help you fill in your template, make edits on the fly, download and save your finished resume in multiple file formats.
Certifications for your resume
There are several certifications that an office manager can add to their resume to demonstrate their knowledge and expertise in office management and related areas. Here are some examples of certifications that an office manager can consider:
- Certified Office Manager (COM)
- Certified Administrative Professional (CAP)
- Certified Manager of Office Operations (CMOO)
- Microsoft Office Specialist (MOS)
- Project Management Professional (PMP)
- Professional in Human Resources (PHR)
- Senior Professional in Human Resources (SPHR)
Adding relevant certifications to a resume can demonstrate the candidate’s commitment to their profession and expertise in specific areas of office management and related fields.
Pair your resume with a matching cover letter
FAQ
Should you include your graduation year on your resume?
Including your graduation year on your office manager resume is generally unnecessary and may not be recommended.
Your graduation year can expose you to age discrimination, as employers may make assumptions about your experience level or qualifications based on your graduation date.
In many cases, your graduation year is not directly relevant to your qualifications as an office manager. Employers are typically more interested in your skills, experience and accomplishments rather than when you completed your education.
See what to put on a resume for additional tips on what to include (and what not to include) on your office manager resume.
What does an office manager resume look like?
There is no standard resume template for an office manager resume; you can use any of our templates and customize them for your desired job.
A good resume for an office manager must display the job seeker’s contact information, hard and soft skills, job history, education and certifications, if applicable.
An office manager’s resume should have clear sections and a professional format that effectively highlights the following areas:
- Leadership and Management: Office managers often supervise administrative staff, so leadership and management skills are necessary to provide guidance, motivate employees, delegate tasks and resolve conflicts.
- Flexibility and Adaptability: Office managers should be adaptable to changing circumstances and handle unexpected situations calmly and efficiently. They need to be flexible in their approach and willing to adjust plans when necessary.
- Technical Skills: Proficiency in various office software and tools is essential for an office manager, including Microsoft Office suite (Word, Excel, PowerPoint), email and calendar management systems and other industry-specific software.
See what a resume should look like for additional design and content tips.
How do you make a standout resume for an office manager job?
A standout office manager resume should incorporate the following design tips:
- Keep your resume short and to the point. If you have less than 10 years of experience, it should be one page long; if you have more than 10 years of experience, then it’s acceptable to have no more than two pages.
- Ensure your resume is formatted correctly, meaning margins should be one inch on all sides, and line space should be single or 1.5 inches.
- Only use appropriate fonts, like Times New Roman, Arial, or Helvetica, in 11-12 points on the body and 14-16 points on headers.
- Proofread your resume more than once before sending it to potential employers.
To impress employers, your resume should also include measurable accomplishments, for example:
- Led a team of administrative professionals, providing guidance and training that resulted in a 20% improvement in overall team performance.
- Successfully managed and executed a company-wide office relocation project, ensuring minimal disruption to operations and saving $10,000 in relocation expenses through efficient planning and negotiation.
- Implemented a performance tracking system for administrative staff, resulting in a 15% increase in productivity and improved accountability.
What is the best resume format for an office manager?
The resume format you choose will depend on your experience and career goals. If you have some experience, try a chronological resume, focusing on your work history and accomplishments.
If you have a few years of experience and want to stress your full array of skills, a combination resume is an excellent option.
If you are a new office manager with minimal professional experience, a functional resume is a good option for focusing on your relevant skills, such as communication, organization, multitasking and task delegation.
How do you write an office manager resume with no experience?
If you are an aspiring office manager with no prior experience, you can still create an impressive resume by focusing on your transferable skills, relevant coursework and any volunteer or extracurricular activities that demonstrate your leadership, communication and organizational abilities.
Here are some tips for writing an office manager resume with no experience:
- Emphasize your transferable skills, such as communication, organization, problem-solving and leadership. These skills are valuable in any office environment and can be gained through various experiences, such as part-time jobs, internships or volunteer work.
- Mention any relevant extracurricular activities or volunteer work demonstrating your leadership or organizational abilities, such as serving as a club officer, event planner or volunteer coordinator.
- Highlight any relevant coursework or training you have completed, such as business administration, office management, or computer skills. This demonstrates that you have a solid foundation of knowledge and are willing to continue learning.
See our guide on how to make a resume with no experience for additional tips and tricks.
What are the duties of an office manager?
The duties of an office manager can vary depending on the size and type of organization. However, some common responsibilities of an office manager include:
- Supervising administrative staff
- Managing office operations
- Managing budgets and finances
- Human resources management
- Coordinating meetings and events
- Maintaining records and documentation
- Providing administrative support
- Ensuring office safety and security
These are just some of the common duties of an office manager. The specific responsibilities can vary depending on the organization’s needs and industry.
How do you include management skills on a resume?
To include management skills on a resume, you should highlight your abilities and accomplishments that demonstrate your leadership, problem-solving, communication, and decision-making skills. Here are some tips for incorporating management skills into your resume:
- Use action verbs: Begin your bullet points with strong action verbs that demonstrate your management skills, such as “led,” “coordinated,” “supervised,” “mentored,” “organized,” and “implemented.”
- Quantify your accomplishments: Whenever possible, use metrics or numbers to demonstrate the impact of your management skills, such as “increased team productivity by 20%,” “reduced costs by 10% through process improvements,” or “managed a team of 10 employees.”
- Highlight your leadership experience: If you have managed teams or projects, be sure to highlight this experience on your resume. Include information such as the size of the team you managed, the scope of the project, and any notable achievements.
You can demonstrate to potential employers that you are a capable and effective leader by highlighting your management skills and accomplishments.
Best practices
- Use measurable achievements to describe your office manager skills and experience. For example, “Managed a budget of $100,000, consistently meeting financial targets and reducing expenses by 10% through effective cost management strategies.”
- Use action words to make an impact on your office manager resume.
- Tailor your resume to your target office manager job.
- Use keywords from the job description throughout your office manager resume.
- Format your office manager resume so that it is easy to read by ATS software and human eyes.
- Lie about your office manager experience and skills.
- Boast that you’re the “best office manager ever.” Instead, focus on concrete examples of your experience managing budgets, reviewing documents and maintaining records.
- Include irrelevant personal information such as your ethnicity and age.
- Add skills and experience that are about something other than restaurant service.
- Forget to proofread. An office manager resume with errors is unprofessional.
Interview tips
Research first.
Before thejob interview, take the time to learn about the institution or company’s history, goals, values and people. Here are a few areas you might consider researching before your interview:
- Company background: Learn about the company’s history, size and locations. Understand the company’s products or services and its target market.
- Industry trends: Research the company’s industry to understand the current trends, challenges, and opportunities. This will help you understand the challenges and opportunities you will likely face in the role.
- Competitors: Research the company’s competitors to understand how they differentiate themselves from their competitors. This will help you understand the company’s strengths and weaknesses.
Researching these areas conveys interest, passion and commitment—traits that can set you apart from the competition.
Practice your answers.
Practice is really important. Be sure to practice for your interview by reviewing the most common interview questions, such as:
- How Do You Determine Priorities When Scheduling Your Time?
- When Given an Important Assignment How Do You Approach It?
- What Two or Three Things Are Most Important to You in Your Job?
Prepare for commonbehavioral interview questions, such as:
- Describe a Time When You Had to Cope With a Stressful Scenario.
- How Would Your Boss Describe You?
- What Are the Qualities That Contribute to Professional Success?
Also, prepare for job-specific questions, including:
- How do you prioritize and manage your workload in a fast-paced office environment?
- Can you provide an example of when you implemented process improvements or streamlined office operations?
- How do you ensure effective communication and collaboration among team members?
- How do you handle confidential and sensitive information in the office?
- Can you share an example of a challenging situation you faced as an office manager and how you resolved it?
Write down two or three possible answers for each question, then practice answering them with a friend.
Prepare questions to ask during the interview.
After the hiring manager and potential colleagues question you, they will likely offer for you to ask them some questions. Always have at least three for each person you speak with; doing so shows that you’re interested and have been paying close attention.
Some questions you might ask for an office manager job are:
- What is a typical day like at the office?
- Can you tell me about the challenges the last person in this role had to overcome?
- What is the work culture like?
- How does the office manager collaborate with other departments and organizational stakeholders?
- What are the key metrics that the office manager will be evaluated on?
- What are the biggest opportunities for growth and improvement within the office?
Gather references
Have professional references ready during your interview. It comes in handy, especially if the hiring manager offers you the job on the spot. Make a list of two former colleagues and a former manager willing to speak highly about your abilities to perform the office manager job.
Cover letter examples for the next step in your administrative career
- Administrative Assistant Cover Letter
- Clerical Assistant Cover Letter
- Data Entry Clerk
- Data Entry Specialist Cover Letter
- Executive Assistant Cover Letter
- Office Administrator Cover Letter
- Office Assistant Cover Letter
- Office Clerk Cover Letter
- Office Manager Cover Letter
- Personal Assistant Cover Letter
- Practice Manager Cover Letter
- President Cover Letter
- Receptionist Cover Letter
- Store Administrative Assistant Cover Letter
CV examples for the next step in your administrative career
How we reviewed this article
Since 2013, we have helped more than 15 million job seekers. We want to make your career journey accessible and manageable through our services and Career Center’s how-to guides and tips. In our commitment to bring you a transparent process, we present our Editorial Process.
Sources
- Bureau of Labor Statistics. Article. Administrative Services and Facilities Managers
- Bureau of Labor Statistics. Article. Office and Administrative Support Occupations
- Forbes. Article. Office Manager Job Description (2023): Tips & Examples