Administrative Officer Resume & Templates

Nilda Melissa Diaz, CPRW
By Nilda Melissa Diaz, CPRW, Career Advice Expert
Last Updated: September 21, 2022
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Improve your administrative officer resume resume by using our expertly written administrative officer resume summary, skills and work experience examples. Plus, learn the do’s and don’ts, and get your top questions answered about creating your administrative officer resume resume.

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Administrative officer resume example (text-version)

Steve Howard

San Francisco, CA 10001
(123) 456-789


  • Knowledgeable Administrative professional well-versed in producing high-quality
  • spreadsheets, reports and presentations Proven history of success in event coardination,
  • staff supewsion and office workflow management.


  • Resolved product issue through consumer testing,
  • Used Microsoft Excel to develop inventary tracking spreadsheets
  • Supenised team of 20 staff members


  • Documentation and control + Administrative management
  • New employee orientations * Database coordination


Acme Portable Machines Inc. – San Francisco, CA,

  • Interpreted management directives to define and document administrative staff processes.
  • Codified office structures and processes to promote teamwork and performance.
  • Assessed personnel performance and implemented incentives and team-building events to boost moraie.

ADMINISTRATIVE OFFICER | 01/2016 to 01/2018
Acme Portable Machines Inc. – San Francisco, CA,

  • Interpreted management directives to define and document adminis
  • Codified office structures and processes to promote teamwork and performance.


San Francisco State University – San Francisco, CA | MBA
Economics, 03/2014

Best Administrative Officer Summaries

  1. Systematic Administrative Officer with experience in fast-paced office settings. Hardworking team player. Responsible, punctual and capable of working with little to no supervision. Able to work under pressure and adhere to strict deadlines. Brings superior communication and time management abilities.

  2. A self-motivated and creative graduate with extensive interpersonal, communication and Microsoft Office skills, who brings the right experience in administrative work. Very experienced in working to tight deadlines and staying cool under pressure.

  3. Hardworking and focused administrative professional offering excellent communication, planning and prioritization skills demonstrated through numerous years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills, with expertise in streamlining workflow to optimize personnel strengths.

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Do’s and don’ts for your administrative officer resume

  • Use measurable achievements to describe your experience. For example, “Reduced accounts receivable aging by 15% within six months by implementing a new collections process.”
  • Use action verbs — such as audited or reported — to make an impact on your administrative officer resume.
  • Tailor your resume to the administrative officer job description. 
  • Use keywords from the job description throughout your administrative officer resume. For example, “financial record-keeping” or “budget management.”
  • Format your administrative officer resume with clear sections and appropriate fonts so that it is easy to read by ATS software and human eyes.
  • Don’t lie about your administrative officer experience and skills. 
  • Don’t make vague claims about your skills. Instead, provide specific examples of relevant experience with accounting software, budgeting and financial analysis. 
  • Don’t include irrelevant personal information such as your ethnicity and age.
  • Don’t include irrelevant skills and work experience. Focus on your expert problem-solving and time-management skills instead. 
  • Don’t forget to proofread. A resume with errors is unprofessional.

Administrative Officer Work History Examples

  1. Administered CRM and company database, including troubleshooting, maintenance, updates and reports generation. Communicated corporate objectives across all divisions through regular correspondence and scheduled follow-up. Oversaw office inventory activities, including ordering and requisitions, stocking, and shipment receiving.

  2. Ordered all office supplies including ink cartridges, toner, and paper. Greeted numerous visitors, including VIPs, vendors and interview candidates. Created full-fledged implementation plans, accounting for ROI, cost-benefit and other analyses.

  3. Filed records with precise approach to optimize data security and ease of use by program personnel. Delivered top-notch administrative support to office staff, promoting excellence in office operations. Prepared and distributed team-based communications to foster collaboration and enhance team morale.

  4. Identified and resolved operations challenges to promote alignment with business strategy. Established and developed highly efficient and dependable administrative team by delivering ongoing coaching and motivation, and fostering career advancement.

  5. Managed CRM database, including troubleshooting, maintenance, updates and report generation. Contributed to team goal-achievement by collaborating with staff to develop customer service improvement initiatives.

  6. Maintained 99% efficiency for large record volume organization. Managed daily payment processing in FreshBooks and drafted daily financial documents.

  7. Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors. Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels. Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.

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