Administrative Assistant Cover Letter Examples & Templates

Elizabeth Muenzen, CPRW
By Elizabeth Muenzen, CPRW, Career Advice Expert Last Updated: March 20, 2024
Last Updated: March 20, 2024
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Administrative assistants are indispensable for the success of any organization. Whether handling documents, managing schedules, answering phones and emails or interacting with clients, their support is invaluable. When paired with a well-written resume, writing a compelling administrative assistant cover letter can be the key to distinguishing yourself from other candidates.

Why a cover letter for an administrative assistant? Your cover letter will set you apart with a personalized introduction, allowing you to showcase your communication abilities, interpersonal skills and achievements right from the start. This guide to writing an impressive cover letter for an administrative assistant position will help you leave a lasting impression and stand out.

 

Administrative Assistant Cover Letter Example Edit this template

Administrative assistant cover letter (text)

Elizabeth Flores

Marlton, NJ 08053
555-555-5555
example@example.com

March  25, 2024

Nicole Washington, Store Manager
Kepple’s Carpet
8712 Rockwell Ave.
Marlton, NJ 08053

Dear Ms. Washington,

I am writing to express my strong interest in the administrative assistant position at Kepple’s Carpet, as advertised on your company’s website. With a keen eye for detail, exceptional organizational skills and a proven track record of streamlining administrative processes, I am confident I can contribute to your team’s success.

Having previously worked at Burlington Stores, I successfully streamlined the office’s administrative processes, resulting in a 20% increase in operational efficiency within the first three months. Through implementing efficient filing systems and optimizing document management protocols, I ensured easy retrieval of critical information, allowing for smoother workflows and faster decision-making.

I also managed scheduling and coordination for a team of 32 professionals, ensuring the timely completion of projects and improving overall team productivity by 25%. Through meticulous planning and prioritization, I minimized downtime and maximized the team’s output, ultimately exceeding performance targets set by the organization.

I am particularly drawn to Kepple’s Carpet due to its outstanding reputation for excellence and innovation in the carpet industry. Your commitment to providing top-tier products and exceptional customer service aligns with my values, and I am eager to contribute my skills and expertise to support your mission.

Thank you for considering my application. I look forward to further discussing how my experience and dedication can contribute to the continued success of your store. Please find my resume attached for your review.

Sincerely,

Elizabeth Flores

How to format an administrative assistant cover letter

Correctly formatting your cover letter means adhering to a business letter format and including all the details that go into a persuasive administrative assistant cover letter.

Show your enthusiasm for the new position and provide additional details about the skills, experience and qualifications that demonstrate your suitability for the role — beyond what’s on your resume.

When writing your administrative assistant cover letter, feature a balanced skill set, including:

  • Soft skills like teamwork, time management and problem-solving.
  • Hard skills like multiline phone management, scheduling and record-keeping.
  • Technical skills like MS Office, QuickBooks, Google Workspace.
  • Remember to add relevant achievements with measurable results to highlight your capabilities.
  1. Use the business format for your administrative assistant cover letter

    Using a standard business letter format with with 1 and ¼-inch margins on all sides, single spacing and left alignment will help you present a professional cover letter that includes only the most relevant information in your document.

    Just like our sample cover letter for administrative assistants, your cover letter should include:

    • A header with your name, city, state, ZIP code, telephone number and date.
    • A greeting addressed to the hiring manager or department.
    • Two to three body paragraphs with relevant skills, experience and achievements.
    • A call to action with your interest for the job.
    • A simple closing, such as “Best regards,”Sincerely” or “Respectfully.”

    To simplify the process, use a cover letter template to ensure proper formatting and compatibility with application tracking systems (ATS). Use our Cover Letter Builder to create a professional cover letter tailored to an administrative assistant position in minutes.

How to write an administrative assistant cover letter

  1. Start with an engaging introduction

    It only takes a few seconds to create a positive first impression.

    Grab the recruiter’s attention with a customized opening paragraph that summarizes your skills, experience and passion for the role. The opening sets the tone for the rest of your cover letter and is the first thing a potential employer reads.

    A strong opening can capture the reader’s attention in just seconds and make them want to continue reading. Start by using the elevator pitch technique to introduce yourself and connect with the hiring manager from the company you’re interested in.

  2. Use the body paragraphs to explain why you’re a great fit for the role

    When writing an administrative assistant cover letter remember to use the body paragraphs of your cover letter to explain why you’re a strong candidate for the role. Focus on showing, not telling, by using metrics and specific examples to showcase your specific skills, experiences and accomplishments.

    Examples such as “implemented a new filing system that reduced document retrieval time by 30%” or “negotiated a new deal with the supplier for office supplies, saving $3,500 a year” add credibility to your cover letter and demonstrate your skills to the hiring manager.

    Remember to use action verbs in the body of your administrative assistant cover letter and highlight a combination of your hard and soft skills.

  3. Close with an invitation to contact you for an interview

    Finish your administrative assistant cover letter by thanking the reader for their time and opportunity, and invite them to get in touch with you — either through email or phone — to set up a time for an interview.  A well-crafted closing allows you to restate your interest in the position and reinforces your commitment and excitement for the role.

Pair your administrative assistant cover letter with a matching resume

Best practices for building an administrative assistant cover letter

  • Address the recruiter or hiring manager directly.
  • Explain what attracted you to the company in one or two sentences. 
  • Customize your administrative assistant cover letter for the job. 
  • Include keywords from the job description throughout.
  • Add metrics to support your examples and capabilities.
  • End with a clear call to action. 
  • Proofread your cover letter more than once.
  • Write a generic administrative assistant cover letter. 
  • Write more than one page. 
  • Use generic salutations, like “To Whom It May Concern.”
  • Regurgitate your administrative assistant resume. 
  • Rely on automatic grammar or spell-checkers. 
  • Write a fan letter, even if it is your dream job. 

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