Administrative Assistant Cover Letter Example + Tips

Elizabeth Muenzen
By Elizabeth Muenzen, Career Advice Expert
Last Updated: October 31, 2023
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Administrative assistant positions require you to perform tasks such as handling phone calls, preparing reports, maintaining schedules and editing documents. When paired with a well-written resume, a strong administrative assistant cover letter can help you stand out and get hired for your next role.

This guide to writing an impressive cover letter for an administrative assistant position will help you make the most of your exemplary organizational and interpersonal skills so that you can land an interview. Start by editing this administrative assistant cover letter example, or explore our collection of more than 200 cover letter examples to find the best match for you. 

 

Administrative Assistant Cover Letter Example Edit this template

Administrative assistant cover letter (text)

Elizabeth Flores

Marlton, NJ 08053

555-555-5555

example@example.com

March  25, 2024

Nicole Washington, Store Manager

Kepple’s Carpet

8712 Rockwell Ave.

Marlton, NJ 08053

Dear Ms. Washington,

I am writing to express my strong interest in the administrative assistant position at Kepple’s Carpet, as advertised on your company’s website. With a keen eye for detail, exceptional organizational skills and a proven track record of streamlining administrative processes, I am confident I can contribute to your team’s success.

Having previously worked at Burlington Stores, I successfully streamlined the office’s administrative processes, resulting in a 20% increase in operational efficiency within the first three months. Through implementing efficient filing systems and optimizing document management protocols, I ensured easy retrieval of critical information, allowing for smoother workflows and faster decision-making.

I also managed scheduling and coordination for a team of 32 professionals, ensuring the timely completion of projects and improving overall team productivity by 25%. Through meticulous planning and prioritization, I minimized downtime and maximized the team’s output, ultimately exceeding performance targets set by the organization.

I am particularly drawn to Kepple’s Carpet due to its outstanding reputation for excellence and innovation in the carpet industry. Your commitment to providing top-tier products and exceptional customer service aligns with my values, and I am eager to contribute my skills and expertise to support your mission.

Thank you for considering my application. I look forward to further discussing how my experience and dedication can contribute to the continued success of your store. Please find my resume attached for your review.

Sincerely,

Elizabeth Flores

How to format an administrative assistant cover letter

An effective cover letter is your opportunity to provide additional details about your skills, experience and qualifications beyond your resume.

Feature both hard skills (such as database and inventory management, or record-keeping and billing) and soft skills (such as communication, organization, problem-solving, flexibility, customer service, teamwork and coordination) in your cover letter.

When applying for an administrative assistant position, it’s important to format your letter properly and highlight accomplishments that demonstrate your exceptional organizational, time management and problem-solving skills.

It all starts with the correct cover letter format.

  1. Use the business format for your administrative assistant cover letter

    When writing a cover letter for an administrative assistant position, use the standard business letter format, with 1 and ¼-inch margins on all sides, single spacing and left alignment.

    Just like our sample cover letter for administrative assistants, your cover letter should include:

    • A header with your name, city, state, ZIP code and telephone number.
    • A greeting addressed to the hiring manager or department.
    • A simple closing, such as “Best regards” or “Respectfully.”

    To simplify the process, use a cover letter template to ensure proper formatting and compatibility with application tracking systems (ATS). Use our Cover Letter Builder to create a professional cover letter tailored to an administrative assistant position in minutes.

How to write an administrative assistant cover letter

  1. Start with an engaging introduction

    Grab the recruiter’s attention from the start with an elevator pitch that summarizes your skills, experience and passion for the role. Customize it to the job description by highlighting your relevant experience and skills. Include your strongest, job-relevant skills and achievements.

    Highlight your experience with administrative and clerical tasks, such as preparing memos, arranging meetings and managing office supplies. Reference cover letter examples for administrative assistant positions for some inspiration. 

  2. Use accomplishments to explain why you’re a great fit for the role

    Use the body of your cover letter to explain why you are a strong candidate for the role. Focus on showing, not telling, by using metrics and specific examples to showcase your accomplishments. Mention any skills or qualifications that make you stand out and how they will be beneficial in the administrative assistant position.

    Focus your best professional accomplishments and contributions in your cover letter (e.g., “Negotiated a new deal with the supplier for office supplies, saving $3,500 a year” or “Received commendation from executive management for creating a newsletter that led to reduction of back-and-forth interdepartmental emails by 22%”).

    Highlight specific work experiences that are relevant to the job such as planning executive travel, scanning and copying documents or answering client phone calls. To illustrate your capabilities, list accomplishments with action verbs, emphasizing hard skills and soft skills.

  3. Close with an invitation to contact you for an interview

    End your cover letter on a strong note by thanking the reader and expressing enthusiasm for the opportunity. Invite them to get in touch with you, either through email or phone, to set up a time for an interview. Always finish by thanking the hiring manager for their time, as our administrative assistant cover letter examples. 

Pair your administrative assistant cover letter with a matching resume

Do’s and don’ts for building an administrative assistant cover letter

  • Address the recruiter or hiring manager directly.
  • Explain what attracted you to the company in one or two sentences. 
  • Customize your administrative assistant cover letter for the job. 
  • Include keywords from the job description throughout.
  • End with a clear call to action. 
  • Proofread your cover letter more than once.
  • Write a generic administrative assistant cover letter. 
  • Write more than one page. 
  • Use generic salutations, like “To Whom It May Concern.”
  • Regurgitate your administrative assistant resume. 
  • Rely on automatic grammar or spell-checkers. 
  • Write a fan letter, even if it is your dream job. 

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