Entry Level Administrative Assistant Resume Example

Nilda Melissa Diaz
By Nilda Melissa Diaz, Career Advice WriterLast Updated: August 25, 2022
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Entry Level Administrative Assistant

Entry level administrative assistants are the foundation of any strong company. Administrative assistants are responsible for a variety of tasks, including offering administrative support, completing scheduling, and organizing travel. Although competition for these positions can be fierce, a stellar resume can help you stand out from the crowd and begin an unforgettable journey as an administrative assistant.

Administrative assistants are responsible for ensuring that travel plans and report preparation occurs seamlessly. Because of this, entry level administrative assistants need to be detail-oriented, organized, and have strong computer skills. Your resume should note your specific work experience in dealing with scheduling issues, preparing travel arrangements, and preparing reports. This will show potential employers exactly what you have to offer and how you’ll be a valuable asset to their company.

When you’re ready to create a compelling resume, use our entry level administrative assistant resume examples to help you on your journey.

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Entry Level Administrative Assistant Resume Questions

1. How do you make an entry-level administrative assistant resume with no experience?

When you enter the job market with limited or no relevant experience, you can still showcase your strengths and skills without a lengthy work history. On your entry-level resume, focus on ways you excelled in your education and extracurricular activities, such as leadership roles, special achievements, recognitions, and employable skills. With little experience to go by, these are your selling points for potential employers.Refer to the entry-level administrative assistant resume sample above and pay attention to how the writer uses his professional summary to present his strengths and state his objective, despite limited experience.

2. How do you format an entry-level administrative assistant resume?

If you’re drafting your first professional resume, keep it the resume format simple and easy to read. On average, employers spend less than 10 seconds reviewing entry-level resumes. To capture their attention, your resume needs to be clear and direct. Typically, most entry-level jobseekers prefer a functional resume, one that emphasizes skills and achievements. In this format, work history is less prominent, which, unlike with chronological resumes, appears toward the bottom of the page.

If you’re struggling with formatting, use our resume builder to create a customized, industry-specific resume that employers notice.

3. How do you list schools in an entry-level administrative assistant resume?

In an entry-level resume template, the education section plays a greater role than it does in more experienced resumes. First, list your degrees in reverse chronological order, leading with the most recent. Under each degree, provide detail on relevant coursework, such as language and technology studies, as well as any honors or special achievements. Include the year or expected completion date for each degree, as shown on the entry-level administrative assistant resume sample.

4. How do you describe computer skills on your entry-level administrative assistant resume?

Employers look for computer skills in most administrative assistant job candidates. On your resume, be sure to include all relevant technological knowledge under the skills heading. Provide specific details, including the software names and coding languages you’ve worked with. Most administrative assistants require experience with data management and word processing software, such as Microsoft Office. Employers also look for basic web development skills for most administrative assistant roles.

5. How many skills should you put on an entry-level administrative assistant resume?

Though there is no hard limit to the number of skills to include on your resume, avoid exceeding eight bullet points. You want to provide a clear picture of your abilities; however, given the limited amount of time employers spend reading your resume, focus on your strongest abilities. Include a mix of hard and soft skills. Hard skills are professional and industry-related abilities”“data entry and software skills, for example. Soft skills are personality traits that you believe are beneficial to the job. To get an idea of how to blend hard and soft skill sets, review the entry-level administrative assistant resume sample.

You’ve learned that writing an eye-catching Administrative Assistant resume can be quick and easy, so use our Administrative Assistant cover letter samples to write an effective cover letter to match.

Show Resume Text

Resume Text

Robert Hartman
123 Fake Street
City, State, Zip Code
Cell: 000-000-0000
email@email.com

Summary

Hard working Entry Level Administrative Assistant who can provide comprehensive administrative support. Skilled at completing scheduling and organizing travel, preparing documentation and memos, and handling correspondence. Specialize at assessing operating procedures and optimizing workflow.

Highlights

 

  • Correspondence and communication
  • Travel coordination
  • Report preparation
  • Scheduling and calendars
  • Detail focused
  • Organized

    Work Experience

    February 2010 to March 2015 Company Name — City, State Entry Level Administrative Assistant
    -Managed and monitored stock and inventory, ordered new supplies when necessary and organized implements
    -Handled scheduling duties, arranged for travel and accommodation, coordinated conferences and conference calls
    -Managed company correspondence and communications

    October 2004 to January 2010 Company Name — City, State Entry Level Administrative Assistant
    -Coordinated with executives to assess the development and progress of projects, relayed updates and scheduling information interdepartmentally
    -Created spreadsheets, presentations, and other memos for executives
    -Assessed certain operating procedures and workflow to determine efficiency and facilitate optimization

    April 2000 to September 2004 Company Name — City, State Entry Level Administrative Assistant
    -Managed scheduling and coordinated travel for executives, organized conferences, conference calls, and appointments
    -Prepared frequent reports and memos for executives and other administrators, ensured the delivery of memos
    -Handled executive correspondence including fielding calls, reading and responding to emails, and checking/organizing the mail

    Education

    1999 Chula Vista High School, City, State

Related Skills

  • Office administration
  • Process optimization
  • Meeting minutes
  • Spreadsheet management
  • Expense reporting
  • Database administration
  • Performance improvement
  • Mail distribution
  • Multi-line phone proficiency
  • Travel administration
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