Receptionist Cover Letter Example

Kellie Hanna, CPRW
By Kellie Hanna, CPRW, Career Advice Expert
Last Updated: November 14, 2023
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When paired with a well-written resume, a strong cover letter can help you stand out from the crowd. This guide to writing an impressive cover letter for a receptionist position will help you make the most of your great multi-tasking and communication skills so you can snag an interview.

Receptionist Cover Letter Example Edit this template

Receptionist cover letter (text)

Madison Garcia

Seattle, WA 98144
(555) 555-5555

April 27, 2023

Charlotte Williams,
Commercial Interior Design
Seattle, WA 98109
Phone: 555-555-5555

Dear Charlotte Williams,

I write in response to your advertisement seeking a receptionist at Commercial Interior Design. As a highly competent receptionist, I bring a professional, friendly and enthusiastic attitude to this role.

In my most recent position, I maintained an exceedingly functional workspace while managing the reception area at New Sentinel. I have a knack for problem-solving and work well independently and with little oversight. I respond to requests from colleagues and clients in a timely manner and am adept at prioritizing multiple ongoing projects.

Additionally, I am proficient in:

Writing correspondence and developing reports from dictation, handwritten notes and documents.
Presenting a neat, organized and professional entrance area to clients and vendors.
Maintaining security procedures for over 80 visitors per day and 100 employees.
Managing written, in-person and email correspondence.

I am a self-starter and excel at managing visitors, multiline phone systems and business correspondence. I am also deeply familiar with Microsoft Office software and adapt quickly to new programs. As a part of the team at Commercial Interior Design, I hope to provide you with reliable and efficient reception services that support your business and client goals.

My resume and references are attached. I look forward to speaking with you soon and will call this week to set up an appointment. Thank you for your time and consideration.

Madison Garcia

How to format a receptionist cover letter

A cover letter is your chance to introduce yourself to a hiring manager. It allows you to expand on your resume, connect with the hiring manager and show them why you’re the one for the job. That’s a lot for one page, but it’s easy to do! 

It all starts with the right cover letter format.

  1. Use the business format for your receptionist cover letter

    A cover letter is a business letter, so use the standard business letter format for a receptionist cover letter. 

    Use 1 and ¼ inch margins on all sides, single space and left alignment on your one-page document.

    As our recepcionist cover letter example shows, your cover letter must also include:

    • A header with your name, city, state, ZIP code and telephone number. 
    • A greeting, like “Dear Alice Walters,” “Dear Hiring Manager,” or “Dear Customer Service Department.”
    • A simple closing, like “Best regards” or “Respectfully.” 

    Using a cover letter template is the best way to ensure your cover letter is formatted correctly, so it passes most application tracking systems (ATS). Plug it into our Cover Letter Builder and we’ll do the work for you. In minutes, you’ll have a professional cover letter for a receptionist job to pair with your resume.

How to write a cover letter for a receptionist position.

  1. Start with a compelling introduction

    Hiring managers spend only seconds scanning job applications, so you must immediately hook them with your receptionist cover letter. Think of your cover letter introduction like an elevator pitch and be clear, concise and direct. Let them know why you’re interested in the job and why you’re the best person for it.

  2. Use accomplishments to explain why you’re a great fit for the role

    The body of your receptionist cover letter should paint an in-depth picture of your career while providing insight into your interests and values. In one or two paragraphs, show the potential employer what you can do. Use action verbs to describe your unique accomplishments and keywords from the job description to explain your hard and soft skills.

  3. Close with an invitation

    Like our receptionist cover letter examples, use the final paragraph to thank the hiring manager for their time and reiterate your interest in the job. Close by inviting them to contact you to learn more about your qualifications.

Pair your receptionist cover letter with a matching resume

Do’s and don’ts for building a receptionist cover letter

  • Addressing the recruiter or hiring manager directly.
  • Explain what attracted you to the company in one or two sentences. 
  • Customize your receptionist cover letter for the job. 
  • Include keywords from the job description throughout.
  • End with a clear call to action. 
  • Proofread your cover letter more than once.
  • Write a generic receptionist cover letter. 
  • Write more than one page. 
  • Use generic salutations, like “To Whom It May Concern.”
  • Regurgitate your receptionist resume. 
  • Rely on automatic grammar or spell checkers. 
  • Write a fan letter, even if it is your dream job.

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