Job Summary for an Executive Assistant ResumeAn executive assistant resume includes basic secretarial duties such as filing and creating correspondence, but there’s so much more that also needs to go on a good executive assistant resume. An executive assistant coordinates schedules, makes travel arrangements, contacts important business associates, and is often put in charge of coordinating large events on behalf of the executive staff. Your executive assistant resume must show that you can be extremely organized and reliable as well. You’ll often be in charge of sensitive personal information from the executive staff, so your executive assistant resume should also show that you’re honest, dependable, and able to safeguard sensitive information.
Education & Training RequirementsTo land a job as an executive assistant, you’ll need ‘at the very least’ a high school diploma or equivalent. To enhance your executive assistant resume, you should consider adding technical classes in typing, as well as training on computer productivity software. Your executive assistant resume must show that you’re familiar with the latest technology and understand how to maximize your time. It’s always helpful to be able to put training classes in the latest office technology on your executive assistant resume. Many offices have updated to the latest hardware and software to make jobs easier and more productive. You’ll need to demonstrate an understanding of that equipment if you want your executive assistant resume to gather the right kind of attention.
Pay RangeThe pay range for executive assistants begins at approximately 31,000 dollars per year at the entry level, and can go up to 74,000 dollars for experienced professionals. The structure of your executive assistant resume is extremely important in determining whether or not you get the job. That’s why we encourage you to use our executive assistant resume samples and create a listing of your qualifications that’ll get the attention of the hiring manager and get you the job. Be sure to check out this helpful resume guide for more resume advice.
Executive Assistant Resume Questions
Recruiters typically spend an average of six seconds reading the first 15-20 words on the resume when deciding whether to interview a candidate. Making your executive assistant resume stand out can be a critical step toward getting the job. Directly under your name and contact information, consider using a summary statement, which summarizes your best attributes quickly as a type of 30-second sales pitch the employer will likely read first.
You should tailor each job you are applying for. Strategically place industry terminology and relevant skills throughout the document. If the potential employer uses an applicant tracking system, or ATS, it may scan for keywords. Using terms applicable to the job and industry can help your resume move you forward to the next step of the hiring process.
When writing a resume, place the most important pieces of information above the fold in the paper to make it more likely the hiring manager will see those facts. Many recruiters prefer a chronological, or standard, resume format, which includes a summary, work history, educational background, and list of relevant skills. Make sure the format makes reading and organizing data easy for the reader. Use the executive assistant resume sample to view format, structure, and content. For extra help, create a personalized resume with our resume builder.
Rather than include software knowledge in a long list of loosely related skills, use headers to break up the topics and help the reader easily focus on those related to software. Subheadings can further define software skills if there are multiple types, such as programming languages and design skills. Reviewing our executive assistant resume sample provides the opportunity to see the effective presentation of software knowledge.
Rather than write an objective statement, many contemporary executive assistant resumes include a professional summary. An effective summary is a short two or three-sentence paragraph that describes who you are, who you serve, and how you help those you are serving. Make sure the statement improves the reader’s understanding of your strengths and experiences without simply repeating details included later in the resume.
Many executive assistant resume samples list seven to 10 skills. The skills should apply to the executive assistant job and help the reviewer understand your qualifications as they relate to performing required job functions. Include skills from the employment ad or job description. Avoid including basic skills that are widely known by most people or that would be an obvious skill for someone working that position, such as an ability to email. Include performance statistics if you excel in a skill, such as typing 120 words per minute.
Here are some skills and qualities that successful administrative assistants possess. Consider adding the ones you have to your resume:
- Customer service
- Attention to detail
- Strong written and verbal communication skills
- Experience with scheduling
- Strong telephone skills
- Client relations
- Basic computer skills
You’ve mastered the art of Executive Assistant resume writing, now use our Executive Assistant cover letter sample for guidance on writing a creative cover letter.
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1 Main Street
New Cityland, CA 91010
Cell: (555) 322-7337
Resourceful Executive Assistant adept at coordinating international travel, organizing large scale meetings, and managing third-party vendors. Highly self-motivated with a solid work ethic. Skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs.
Analysis and proofreading
Meeting and travel support
November 2007 to Current
PRA Architects New Cityland, CA
Manage CEO’s complex and frequently changing travel arrangements and coordinate pre-planning of trips.
Create expense reports, budgets, and filing systems.
Conduct research to prepare, gather, and proof briefing materials, agendas, and decks for all executive-level meetings.
Develop and maintain alert system for upcoming deadlines on incoming requests, projects, and events.
Assist with team building initiatives and overall support for maintenance of organizational culture and employee morale.
Distribute company-wide announcements, book conference rooms, and coordinate catering for annual staff development forum.
Locate and attach appropriate files to incoming correspondence requiring replies.
February 2005 to October 2007
Garner Engineering New Cityland, CA
Greeted visitors entering the office, determined the nature and purpose of visit, and directed them to the appropriate destination.
Processed travel expenses and reimbursements.
Frequently used word processing, spreadsheet, database, and presentation software.
Maintained an internal client filing system.
2002 Coastal Business School New Cityland, CA
Associate of Applied Science Professional Administrative Assistant
Coursework in Accounting, Business English, Speech Communication, and Technical Presentations