Executive Assistant Cover Letter Guide (+ Tips + Example)
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Executive assistant cover letter (text)
Philadelphia, PA 19111
April 26, 2024
Philadelphia, PA 19112
Dear Van Allen,
As a high-performing executive assistant, I read your job posting with interest. My experience aligns well with the qualifications you are seeking at Van Allen Furniture, in particular my role as an executive assistant at PRA Architects. I am certain I would make a valuable addition to your organization.
With eight years of experience as an executive assistant, I am adept in research and meeting support as well as document, report and presentation development. Moreover, while my on-the-job experience has afforded me a well-rounded skill set, including first-rate writing and organization skills, I excel at:
Developing improved data management and calendar systems, improving productivity by 55%.
Routing vital documents promptly to ensure no issues arise.
Creating expense reports, trend analysis and monthly presentations that facilitate executive decision making.
Planning six complex events per year and over 15 project meetings.
In addition to my experience and personal qualities, I have a solid educational foundation and a passion for executive administration and support. I am extremely enthusiastic about Van Allen Furniture’s focus on the high-end market and would welcome the opportunity to contribute to your ongoing success.
Please review my attached resume for additional details regarding my expertise and career achievements. I will follow up to request an appointment to discuss how my experience and background meet your needs.
Thank you for your time and consideration.
How to format an executive assistant cover letter
A cover letter is a tool to explain why you’re the candidate an employer needs. It allows you to expand on your resume, connect with the hiring manager and take control of your career’s narrative. Sounds like a lot for one page? We got you! Let’s talk about the format of your cover letter and how to write it with persuasion, a skill you already have as an executive assistant.
Use the business format for your executive assistant cover
Cover letters only use the business letter format: 1 and ¼ inch margins, single space and left aligned one-page document. This is standard across all industries.
This business format also entails:
- Including a header. You can reuse your resume header and add the name, title and company’s name.
- Using a salutation. Avoid including titles, like Mr., Ms. Mrs, and use the hiring manager’s name or title. For example, “Dear John Smith.” In case you cannot find a person to address, Dear Sales Department.
- Adding a simple closing. Don’t overthink here. Using “Thank you,” “Respectfully” or “Sincerely” will suffice.
How to write a cover letter for an executive assistant position.
Use an elevator pitch for your opening paragraph
Write a cover letter that hooks the reader from the start. Use an elevator pitch approach to present yourself as the best candidate. Use keywords and action verbs from the job description to let the reader know why you are interested in the position, what unique skills and experiences you bring to the table and how they will benefit from hiring you.
Use accomplishments to explain why you’re a great fit for the role
If your opening was successful, the body paragraphs should seal the deal. In two or three paragraphs, talk about your resume accomplishments. Emphasize how your resume skills and accomplishments can help you succeed in the new job, and show why you are the right choice for the role. Use industry-specific keywords and phrases from the job description to make it clear you have a deep understanding of the industry and the company.
Close with a call to action
To close an executive assistant cover letter, express gratitude for their time and consideration and then make a call to action. Invite the hiring manager to contact you to learn more about your qualifications and experience. Provide your contact information and show them you’re excited about the opportunity to work for them. Be professional, courteous and confident in your closing statement.
Do’s and don’ts for building an executive assistant cover letter
- Personalize the letter to the attention of the recruiter or hiring manager.
- Explain what attracted you to the company in one or two sentences.
- Include the name of the employer, it’ll show you customizing your executive assistant cover letter.
- Include keywords from the job description.
- Use storytelling to expand on your accomplishments and skills.
- Explain why you are a candidate to consider and what you can do for the employer.
- End with a clear call to action to further the conversation.
- Write a generic cover letter. Take the time to tailor it to the employer.
- Go over a one-page letter. You’ll have time to speak more at an interview.
- Use the generic “To Whom It May Concern” or “Dear Sir/Madam.”
- Regurgitate your executive assistant resume. Expand and back up your skills and achievements.
- Rely on automatic grammar checks. Get another pair of eyes to read your executive assistant cover letter.
- Write a fan letter, even if it is your dream job. Focus on what you can bring to the potential employer.