Administrative Assistant Resume Sample

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Administrative Assistant Resume Sample

Learning how to create a perfect administrative assistant is simple — just use our samples and tips. Our administrative assistant resume sample gives you a clear picture of what a pristine, professional administrative assistant resume looks like. To take your resume to the next level, try My Perfect Resume’s resume builder.

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Resume Sample

A good administrative assistant can multitask effectively and organize everything from schedules to the filing system. To ensure that you are optimizing your language choices to best convey your skills, simply use our guide.

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Your resume is the first example employers see of your abilities to prioritize and organize, crucial talents for an administrative assistant. List your most attractive skills at the top to show that you understand employer needs.

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Action Verbs for Your Administrative Assistant Resume

Grab a recruiter’s attention by using powerful language in your resume. Precise action verbs make your qualifications come alive. See examples in our administrative assistant resume sample, and use our tools to add eye-catching action verbs to your document:

  • Referred
  • Wrote
  • Answered
  • Facilitated
  • Collected
  • Corresponded
  • Organized
  • Restructured
  • Standardized
  • Coordinated
  • Adapted
  • Supplied
  • Compiled
  • Ordered
  • Monitored
Add Action Verbs to Your Resume

Skills for Your Administrative Assistant Resume Sample

To land your dream job, you must set yourself apart from other jobseekers by showcasing your skills. Employers seek candidates with key administrative abilities. Improve your document with our administrative assistant resume sample and add vital skills such as:

  • Filing
  • Updating Database Entries
  • Scheduling
  • Maintaining Customer Relations
  • Communicating
  • Shipping/Receiving
  • Answering Phones
  • Planning Corporate Functions
  • Greeting Visitors
  • Setting Conference Calls
  • Managing Office Matters
  • Contacting Tech Support
  • Taking Notes
  • Assisting Executives
  • Distributing Mail/Faxes
Add Skills to Your Resume

Certifications To Include in Your Administrative Assistant Resume

PACE Certification from the American Society of Administrative Professionals can increase your earning potential.

You can earn the Certified Administrative Professional certification from the International Association of Administrative Professionals.

Many people use the terms certificate and certification interchangeably, but they are not the same thing. Institutions award certificates after completion of courses. A certification tells employers what your experience has taught you. A certification shows that you have the necessary skills to work well as an administrative professional.

Some certifications require a particular combination of education and experience. Others have no requirement other than the payment of an application fee to take the exam. The exam proves what you can do.

The education section of your resume should contain a list of certifications that relate to the job. This list serves as confirmation of the skills you have listed throughout your resume. Our administrative assistant resume sample shows how to impress employers with this section.

  • How do you write an administrative assistant resume?

    To compete with other applicants, you need a resume that truly stands out for all the right reasons. A good start is to think about the information you need to include to showcase your administrative assistant qualifications. In addition to considering general attributes, such as summarizing reports and scheduling meetings, check the job listing to learn about a specific employer’s priorities. Typically, administrative assistants need to be able to multitask, organize, and ensure others have the tools they need to complete crucial undertakings.

    As Applicant Tracking Systems are becoming increasingly popular, including some exact terms from the listing can help your resume advance. Use action verbs in your descriptions to make your content shine.

  • How do you write the header of an administrative assistant resume?

    As an administrative assistant, you’ll likely handle a great deal of written communication. Your resume’s header is the first impression an employer will get of your professionalism in this arena. Don’t let this section of your resume be an afterthought.

    Mistakes or omissions in your header make a negative impression and can sabotage your job search. Key information for this section includes your name, zip code, and contact details. As in our administrative assistant resume sample, supply a phone number and up-to-date email address.

    Pro tip: Check your voicemail’s greeting message to ensure it is professional and lets employers know whom they have reached. Use an email address consisting of a combination of your last and first names or initials.

    Avoid going overboard with splashy fonts or graphics. Unless you know for certain that a particular employer welcomes this type of display, keep your visuals simple. Use the same font in your header as you do in the rest of your resume. Making the font for your name a few points larger is enough to make it stand out.

  • What format should your administrative assistant resume be in?

    Currently, the standard resume format is a chronological resume. This format includes a header, a summary statement, a skills list, your work history, and relevant education. Arrange your work history in reverse chronological order, starting with your current or most recent position.

    While experts typically recommend limiting your resume to one page, you can create a two-page resume if needed. As employers usually scan resumes very quickly, only do this if you have no way of fitting everything onto one page. Never extend your document purely to fit in unrelated jobs or skills. Check your document to eliminate extra verbiage that does not add relevant information.

    Large blocks of text can be hard to read. Create visual breaks using spacing, bullet points, and headers. Select a legible, professional font and make your formatting consistent. As an administrative assistant, your resume should not only tell, but also show, your professionalism and organization.

  • How do you write the skills section of your administrative assistant resume?

    Your skills section should consist of far more than a list of simple talents. Prioritize skills that hold importance and form a major part of the administrative assistant role, such as Google Suite proficiency and excellent Excel knowledge. You should emphasize “soft” skills as well, such as oral and written communication and time management. Phrasing your qualifications to include ones mentioned in the job listing will also enhance your resume and get the attention of hiring managers.

  • What are examples of the skills of an administrative assistant?

    The following list offers some examples of in-demand administrative assistant skills:

    • Attention to detail
    • Quickbooks
    • Excellent telephone and email communication
    • Organization and scheduling expertise
    • Multitasking ability

    Reading the job listing carefully can provide you with additional skills to include. You can also get ideas by checking out our high-quality administrative assistant resume sample.

  • How do you write the experience section of your administrative assistant resume?

    Your resume’s experience section should show employers how you used your skills to perform well as an administrative assistant. Thus, you should devote more detail to previous administrative assistant jobs. If you need to include other types of positions, focus on describing transferable skills and duties such as computer use, communication, customer service, and scheduling.

    The number of bullet points for each position can vary, but try to aim for between three and eight. Choose action verbs (“Produced and distributed newsletter”) rather than passive phrasing (“responsible for producing and distributing newsletter”).

    Performance metrics provide specific information about the ways you applied your skills. For instance, describe how you provided administrative support for a department of 50 employees or how your improved filing system saved the company a particular amount of money.

  • How should you present software knowledge on an administrative assistant resume?

    As with the other information you include, the software skills you list should relate to your job duties or to relevant skills. Administrative assistants often use software for scheduling, creating documents, and keeping track of information. In some offices, they may also use sales, medical, or legal software.

    Do add basic office software knowledge, especially if an employer lists it as a preference or requirement. However, most people know how to use email and search the internet. Do not include these or similar skills unless the listing specifically mentions them.

    Similar to other types of skills, showcase your software proficiency throughout the resume, not just in the qualifications section. Specify the name of the software or an informative description, such as “proprietary point-of-sales software.”

Administrative Assistant Job Search: Next Steps

Your document based on our administrative assistant resume sample helped you land the interview and get the job. It’s time to negotiate a salary. See our tips below.

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7 Quick Tips for Negotiating Your New Salary

Have you recently upgraded your professional skill set? Or perhaps you’ve done some digging and discovered you’re getting paid below the national average for your specific profession, experience, and skill level. Either way, our seven tips for negotiating your new salary are just as useful as our administrative assistant resume sample.

1. Maintain a respectful tone. You may feel your current employer is well aware of the salary someone at your experience level should receive. Rather than start negotiations off with an accusation or demand, keep things as civil as possible. After all, how eager would you be to listen to someone if he or she came boiling up to you in an enraged storm?

2. Remember, you’re negotiating. Give yourself some room to work. After all, most employers expect a salary dance that sways back and forth. The first number out your mouth will most likely serve as a practice run. With a little fine-tuning and a shared willingness to compromise, you’re sure to find a sweet spot that makes everyone feel like they’re getting something out of the deal.

3. Come to the table prepared. Just as you need to study for a test to have any hope of passing it, you need to negotiate your salary from a well-informed position. Back your desired salary with tangible evidence of why you’re worth that much. What have you done for previous employers? What metrics can you show? How have you improved since you started your career?

4. Don’t be afraid to start high. Rather than begin negotiations with exactly how much you feel you’re worth, don’t be hesitant to aim higher. Not only may you find yourself surprised at the acceptance of that higher number, you’ll also give yourself room to negotiate. Did the employer agree to pay you more than you expected? Know you’ll need to do your part to show you’re worth it.

5. Know how low you’re willing to go. Familiarize yourself with your lower limits as well as your upper limits. You know how much you need to survive. As you’re considering about how low you can go, think about your long-term savings goals, financial emergencies, your savings account, retirement plans, and the like.

6. Think beyond numbers. Rather than see your salary as only a number, think of any benefits your employer may offer. The company may not be able to pay you as much as you feel you’re worth, but having more vacation days or full health coverage could more than make up for the lack.

7. Know when to fold. If a potential employer is unwilling or unable to meet what you know you’re worth without offering something of equal value in exchange, you may have to look elsewhere for employment. The same applies if your current employer cannot give you a raise or offer benefits that match your professional worth. In both situations, it’s time for you to look elsewhere if you cannot or likely will not make a living on the salary currently offered.

Time To Write Your Administrative Assistant Resume

Finding employment can be a time-consuming process, but we’re here for you at every step of your career journey. Our administrative assistant resume sample is a great reference for writing and formatting your document.Remember, an ideal resume should have five different sections: contact information, summary statement, skills, work history, and education. With the right tools by your side, you can make each section easy-to-read and compelling.

For further help implementing these guidelines, also check out MyPerfectResume’s professional resume builder. It gives you access to a pre-formatted template which eliminates the need to tamper with margins or spacing. Better yet, it includes a plethora of descriptor words, action verbs, and phrases specific to your industry that you can use to sharpen your writing.

You can’t afford to leave any stone unturned when it comes to your job hunt. Our resume sample and resume builder can help you impress a hiring manager in little time.

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