As a job seeker, your resume is your most valuable tool, and not just because it lists the skills and experience that make you a strong candidate. Your resume is also an opportunity to demonstrate your attention to detail and ability to organize information, skills that employers value in administrative assistants.
Administrative assistants are responsible for a wide range of tasks that vary by industry, so it’s essential that you carefully review the job description and call attention to your skills and accomplishments that most closely align with the employer’s needs. You’ll also want to make sure that your resume highlights your experience with any industry-specific software. It goes without saying that if you include proofreading as one of your skills, your resume must be completely free of typos and spelling errors!
Use our administrative assistant resume sample as a brainstorming guide and template.
Administrative Assistant Resume Questions
An administrative assistant position is usually fast-paced and requires a certain level of multitasking, so your resume should reflect your ability to juggle many responsibilities at once. The flip side to this advice, however, is that you do not want to devote precious space on your resume to irrelevant information. The best way to hone in on the skills that are most pertinent to the specific position you are seeking is to pay close attention to the job description. Tailor your resume to the skills and experience that seem most important to the employer.
Just as the administrative assistant is often the first person clients see when they walk through the door, the header is the first thing prospective employers notice about your resume. As shown on the administrative assistant resume sample, the header should include four pieces of information: your name, your mailing address, your phone number, and your email address. Make your name large and bold. Use a street address rather than a P.O. box unless there is a specific reason not to, such as an upcoming move in the near future. While you want to give the phone number where hiring personnel can reach you, do not list your work line unless you are free to discuss other employment openly while on the clock. Finally, list a personal email address unless you are applying for another position within the same organization.
A chronological resume format, as illustrated in the administrative assistant resume sample, is the ideal choice if you have a solid, continuous work history. This format lists your experience from your current or most recent job to your earliest relevant employment. If you have large gaps in your history, a functional resume may serve you better. It allows you to illuminate skills at which you excel. You can use the resume builder to create a customized example of each format so you can decide which one is perfect for you.
The skills of an administrative assistant are varied so the best advice is to study the job ad to get an idea of the skills you should be adding to your resume. Personalizing your skills section to the individual job ad will help you zero in on the skills that an administrative assistant needs to succeed that that particular role.
Here are some general skills of an administrative assistant skills that you might consider adding to your resume:
- Customer service
- Strong written and verbal communication skills
- Experience answering telephones
- Client relations
- Basic computer skills
Your experience section does not have to detail every job you’ve ever had. Show the work history that taught you the skills most relevant to the position for which you are applying. Rather than listing specific tasks or duties for each job, focus on what you accomplished while you were there. For example, instead of writing that you filed memos, mention that the filing system you implemented increased office efficiency and productivity.
Software proficiency is a vital skill for administrative assistants, so you want to put it near the top of your resume. As you can see in the highlights section of the administrative assistant resume sample, items such as spreadsheet and word processing prowess as well as report analysis appear above the fold. This increases the likelihood that these elements will capture the attention of hiring managers.
Want a great job? You’ll have to write the Administrative Assistant cover letter that will make your dreams come true. Our Administrative Assistant cover letter samples make it easy!
Related LinksShow Resume Text
1 Main Street
New Cityland, CA 91010
Cell: (555) 322-7337
Dedicated and focused Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously, and following through to achieve project goals. Answers a high volume of incoming calls while handling in-person inquiries from clients and colleagues. Flexible and hardworking with strong drive to succeed.
QuickBooks and MS Office proficient
Dedicated team player
January 2010 to Current
Kiltie Productions New Cityland, CA
Oversee receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Handle all media and public relations inquiries.
Coordinate inventory orders, office supplies, and travel arrangements for production staff.
Screen resumes submitted to company and post openings to job boards.
Greet numerous visitors, including VIPs, vendors, and interview candidates.
March 2007 to December 2009
Johnson Staffing New Cityland, CA
Designed electronic file systems and maintained electronic and paper files.
Created PowerPoint presentations used for business development.
Managed the day-to-day calendar for company senior director.
May 2003 to February 2007
Ross Davis, Real Estate Agent New Cityland, CA
Drafted meeting agendas, supplied advance materials, and executed follow-up for meetings and team conferences.
Assisted with event planning, including associated travel and logistical arrangements.
Prepared homes for open houses, picked up supplies, and sent invitations to potential buyers.
Obtained signatures for financial documents.
Advanced Microsoft Excel Training Course, 2009
Business Writing seminar, 2008
Introductory Microsoft Office Applications Course, 2005
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