Administrative Assistant CV Example

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When you’re applying for a job as an office worker, you need to show a recruiter your communication, organization, and writing skills. A well-crafted CV is a perfect way to provide both an overview and demonstration of your qualifications, with a comprehensive Work History and persuasive Professional Summary.

If you aren’t sure where to start with your own CV, take a look at our administrative assistant CV example. Use the included writing tips to fine-tune your CV and improve your chances of catching a hiring manager’s attention.


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Julie Dawson

109 First Avenue, Denver, Colorado 11111

E: dawson_julie@anymail T: 555-909-3829

Professional Summary

Dedicated administrative assistant with years of experience managing large and small offices. I have worked with numerous branches, including payroll and human resources, which allows me to facilitate an efficient workflow and improve communications between multiple departments. Expert-level proficiency with Microsoft Office and PeopleSoft. Senior executives consistently rely on me to maintain schedules, oversee meetings, and improve customer relations.

Skills
  • Excellent written and verbal communications skills, including dealing with customer complaints and giving formal presentations to executives.
  • Proficient in all Microsoft Office applications, Oracle PeopleSoft, and Intuit QuickBooks.
  • Experience planning, coordinating, and facilitating physical meetings and remote video conferences.
  • Extremely organized and attentive to detail.
  • Comfortable performing a variety of roles, including payroll support, front desk reception, personal assistant, and organizational point of contact.
Work Experience
Administrative Assistant
2015-present



  • Oversee schedules for all executives and manage booking for conference rooms and group workspaces.
  • Work with HR department to facilitate recruitment drives, including setting up and running a booth at local career fairs.
  • Train new administrative assistant interns in office management procedures and schedule on-the-job mentoring with multiple departments.
  • Maintain and improve online databases of client accounts and external vendors, including updating information when necessary.
  • Created a new system for following up with potential clients in an efficient and effective manner.


Receptionist
2013-2015



  • Managed front reception desk by answering phones, greeting and directing visitors, and responding to email inquiries.

  • Maintained work schedule for two senior executives, including travel plans and teleconference meetings.

  • Created new system for receiving and filing physical mail and fax documents that improved efficiency and eliminated delays in time-sensitive issues.

  • Awarded Employee of the Month twice and received highest possible score during the annual performance review.


Office Intern
2011-2013


  • Performed numerous administrative tasks as necessary, including scheduling meetings and travel, working with external vendors, interacting with visitors, and answering phone calls and emails from customers.
  • Participated in on-the-job training with several different departments, including human resources, payroll, accounting, and executive support.
  • Helped plan and execute annual holiday parties, including organizing vendors, researching venues, and maintaining guest lists.


Part-Time Customer Service Representative
2010-2011


  • Answered incoming calls from customers to create orders, resolve issues, initiate refunds, and modify account information.
  • Listened calmly to complaints and resolved issues in a professional and accommodating manner.
  • Volunteered for overtime shifts to provide additional support during holidays.

Education

Bachelor of Arts in Business
Estimated Graduation Summer 2017

University of Colorado Springs
Colorado
Associate Degree in Office Administration
2015

Front Range Community College
Colorado
Hobbies and Interests

Avid reader and host of a bimonthly book club. Enjoy learning to cook unique meals from a variety of international cuisines. Active in local Professional Women’s Support Group. Assistant leader for local Girl Scout troop. Volunteer at library teaching seminars on Microsoft Office for beginners.


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Administrative Assistant CV Questions

1. What format should your administrative assistant CV be in?

Unlike a resume, which is almost always one page in length, a CV can be two or more pages depending on the extent of your experience and achievements. Like a resume, however, the format of your CV should have the following basic sections: name, contact information, summary statement, skills, work experience, and education. As shown in our administrative assistant CV sample, you have the freedom to include a hobbies and interests section at the end.

2. How should you present software knowledge on an administrative assistant CV?

There are several ways to convince recruiters of your software knowledge. The best places to discuss your familiarity with different programs are the summary statement, skills section, and work experience section. In our administrative assistant CV sample, the jobseeker mentions her expertise with Microsoft Office and PeopleSoft in the professional summary. She goes on to list Intuit QuickBooks in the following section.

If you are proficient in several software programs, hone in on the ones the employer lists in the job description. Name the program you have the most experience with in your summary statement, and insert the others naturally throughout your skills and work experience. This is an effective way to convince the hiring manager you’re the perfect fit for the role.

3. How do you write the qualifications section of an administrative assistant CV?

The qualifications or skills section comes right after your summary statement. This is usually a bulleted list of no more than eight points. Populate this section by showcasing a mix of technical and soft skills, both of which are extremely important as an administrative assistant. Using the job posting for inspiration, list your abilities in communication, organization, multitasking, and problem-solving. Additionally, describe your prowess in one or two relevant software programs.

4. How do you optimize your administrative assistant CV for an ATS?

Many recruiters use automated Applicant Tracking Systems to screen candidates before the interview process. Fortunately, there are a few simple actions you can take to ensure your CV makes it through to the next round. First, comb through the job listing to identify key words and phrases. Then, add these important terms throughout your CV exactly as written by the employer.

Formatting is also important when it comes to ATS programs. Stick to a clean and simple document to make your CV easy to scan. Avoid nontraditional fonts, sizing, and infographics, as these features may get lost in translation and cost you the interview.

5. What can you do to make your administrative assistant CV stand out?

As demonstrated in our administrative assistant CV sample, the best thing you can do to make your document stand out is to let your skills and experience speak for themselves. It doesn’t take a trendy format to catch the eye of recruiters. Instead, focus on capturing a balanced blend of achievements, duties, and strengths in an easy-to-skim CV with straightforward sections. Use our customized resume builder to ensure you stand out with a compelling professional story.

Administrative Assistant CV Must-Haves

What Does an Administrative Assistant Do?

An administrative assistant is essential to an efficient and organized office. The job usually includes numerous tasks such as interacting with customers and external vendors, creating and maintaining schedules for other employees, organizing and filing important documents, and entering information into database applications. You may also provide support directly to executives, including setting up meeting spaces, making travel arrangements, and taking notes.

As shown in the administrative assistant CV example, interpersonal skills are extremely important, along with organizational aptitude and proficiency with common computer programs such as Microsoft Office. Your administrative assistant CV should showcase your customer services skills and highlight the ways you make an office run smoothly and efficiently. If you have experience in a specialized area such as payroll or customer relations, make sure to include that as well.

Tips for Creating a Great Administrative Assistant CV

Utilize these tips to perfect your writing and make a great first impression with your CV:

– Write your Work History section to showcase professional achievements such as initiating positive change and receiving recognition for outstanding work. Start each bullet with a descriptive action word.
– Stick to conventional CV formatting rules, such as putting your Work History in reverse chronological order and formatting to A4 paper size. Choose a font that is easy to read and avoid writing in excessive detail.
– Make sure your Skills section aligns with the requirements listed in the job description. Be specific about your organizational and interpersonal skills as well as your proficiency with computer programs and office equipment.
– Use your Hobbies and Interests section to make your CV unique and memorable. Stay away from mentioning politics, religion, and other controversial topics.

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