Data Entry Clerk Resume Sample

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Data Entry Clerk Resume Sample

Job Description & Responsibilities

Data entry is all about speed, accuracy, and attention to detail. A data entry clerk enters information into computer databases for effective record keeping. Daily responsibilities include:
  • Organizing files and collecting data to be entered into the computer.
  • Analyzing the data for errors.
  • Reporting problems with the data.
  • Accurately entering information into various computer programs.
  • Keeping sensitive customer or company information confidential.

Data Entry Clerk Resume Requirements

If you have a secretarial degree, then include that information on your data entry clerk resume. However, a college degree isn’t required for most entry-level positions. In addition, most employers will place more emphasis on the following characteristics:
  • Typing speed: Superior keyboarding skills are a must for this job.
  • Computer savvy: Include the names of computer programs that you’ve worked with in the past on your data entry clerk resume. Data entry clerks often use office systems like Microsoft Excel, so draw attention to anything that may make you stand out.
  • Precision: Companies base all of their pricing, promotions, and other key decisions on the information from their computer databases. Improperly transcribed numbers can cost them thousands of dollars, so potential employers are looking for people with meticulous attention to detail.
  • Independence: Data entry clerks often work in cubicles, so you need to be able to keep yourself on task.

Data Entry Clerk Advancement Opportunities

While entry-level positions typically pay about 10 dollars per hour, a few years of experience will allow you to make between 15 and 20 dollars. So, it’s a good idea to update your data entry clerk resume after you’ve gained some real-world experience. Since the job is all about precision, your data entry clerk resume needs to be impeccable. No one will trust you to accurately enter important information into their company’s database if your data entry clerk resume is full of typos, misspellings, and bad formatting. Review MyPerfectResume’s data entry clerk resume examples to get an idea of what employers are looking for.

The Ultimate Job for Perfectionists

If you can type, format documents in computer programs, and have an obsessive desire for accuracy, data entry is right for you. Find out how to create the perfect data entry clerk resume.

Data Entry Clerk Resume Questions

1. How do you make a data entry clerk resume for a first job?

A resume sells you and your skills to a potential employer, so don’t worry about your lack of work history, and instead focus on your strengths and talents. Market yourself while making your goals clear to the reader by stating who you are and what you want in an objective statement, which is a three-sentence or bullet point blurb at the top of your resume that you should only use in a situation like a first job. Next, note your achievements and leadership activities. Look at our data entry clerk resume sample for an example on how to emphasize any skills you possess that help you in the workplace, such as being bilingual.

2. How many skills should you put on a data entry clerk resume?

Include every skill relevant to a data entry clerk position; don’t worry about sticking to a specific number. If you have technical skills, certificates that are industry-related, or superb typing abilities, list them. However, beware of mentioning generic aptitudes that companies expect you to already have, such as a proficiency in Microsoft Word. Instead, focus on what sets you apart from other applicants. Check our data entry clerk resume sample for an example of relevant skills.

3. Should you include references on a data entry clerk resume?

You no longer need to list your references or note that you will provide references upon request. If a human resources officer wants to learn more about your qualifications, he or she will request your references. Many hiring managers have guidelines regarding the types of references they will contact, so the list you provide may not be specific to the application requirements.

4. How should you structure your data entry clerk resume?

Human resources officers and hiring managers often use technology to sort through the resumes, so it is important to follow the structure shown in the data entry clerk resume sample. Employing this structure helps your resume stand out and move it into human hands by being easy to read. Begin your resume with your personal contact information, and ensure it is professional. Next, include a short summary statement or objective statement that is powerful and bold. Your top skills or qualifications should follow in bullet list format, with a focus on what you excel in. End the resume with a list of your work experience, achievements, and education (if any) in reverse chronological order.

5. How do you highlight soft skills on a data entry clerk resume?

Employers look for soft skills because they often facilitate interpersonal connections and team cohesiveness within the office. For this reason, list your soft skill strengths, such as your presentation skills in a teamwork project or how your data observation skills help you as a critical thinker. Look for ways to explain how you stand out in a group and how you motivate a team. Be sure to focus on the soft skills the employer mentions in the advertisement and provide examples from your work history, if possible.

Take a look at our data entry clerk resume builder. It helps you create a customized resume that markets you to a potential employer.


Now that you know the essential ingredients needed for Data Entry Clerk resumes, learn how to write a delicious cover letter to complement your resume by reading our Data Entry Clerk cover letter sample.

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Resume Text

Daniel Clark1 Main StreetNew Cityland, CA 91010Cell: (555) 322-7337E-Mail: example-email@example.comSummaryDetail-oriented and organized Data Entry Clerk extensively trained in spreadsheets, transcription, word processing, and desktop publishing. Over 10 years experience managing multiple data entry projects at once. Transcription expert focused on delivering high quality results in a timely manner.HighlightsReport generationDocument managementStatisticsConfidential informationProficient with 10-keyFiling systemsData archivingTime managementMeticulous attention to detailResults-orientedExperienceJune 2011 to CurrentFaerie Yarn Works New Cityland, CAData Entry ClerkManage complete data entry and customer support functions for yarn and craft website.Assist owner in streamlining system to facilitate growth into wholesale business.Enter customer orders, vendor receipts, and invoices into offline system.Compile statistical reports on payments, orders, and outstanding invoices.Transcribe phone messages for owner and manage email communications.August 2006 to May 2011Vine Lawn Supply New Cityland, CAData Entry ClerkInput hand-written customer orders and cash, credit, and check payments into system.Gathered statistical information about clients and purchases, and created reports for owner.Confidentially handled business tax information, legal documents, and customer information.Drafted invoices for vendors and past-due letters for customers.March 2003 to June 2006JD Wholesale Book and School Supply New Cityland, CAData Entry ClerkUpdated records for customers and employees on a daily basis.Supported additional functions in administrative, payroll, and reception areas as needed.Processed over 3,000 customer orders per month.Logged payments and refunds into system.Worked with owner to improve data system and convert to computer-based ordering and payment format.

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