Data Entry Clerk Resume Sample


Data Entry Clerk Resume Sample

If you are a quick and accurate typist with an eye for detail, data entry may be the field for you. Knowledgeable applicants looking for new opportunities in data entry know that the key to landing a plum new role is having a terrific resume.

If you are in the market for a new job, our data entry clerk resume sample and writing tips will get you on the road to success but helping you create an eye-catching document that will get you noticed.

Our resume samples provide a roadmap for writing and organizing your resume. We show you what to include and demonstrate how to phrase your resume so that it will get past an applicant tracking system and into the hands of the recruiting team.

Resume Sample

Getting the right data entry job can open doors. The first step is learning to write an impressive resume. Use our data entry clerk resume sample to learn how.


Seventy-five percent of recruiters and talent managers use some type of recruiting or applicant tracking software.

Action Words for Your Data Entry Clerk Resume

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Action Words for Your Data Entry Clerk Resume

Make your job duties pop by skipping dull language and using action words that will get a recruiter’s attention. Declare your interest in the role by using innovative language that brings your experience and accomplishments to life.

Here are 15 action words to consider for your data entry clerk resume:

  • Assisted
  • Compiled
  • Completed
  • Edited
  • Entered
  • Keyed
  • Oversaw
  • Processed
  • Recorded
  • Saved
  • Sorted
  • Sourced
  • Transmitted
  • Typed
  • Consolidated

For more ideas about action words to use on your resume, look at our data entry clerk resume sample for inspiration.

Skills for Your Data Entry Clerk Resume

Typing isn’t the only skills required to land a choice data entry clerk role. Employers look for basic technical skills but soft skills, those hard to measure qualities that make you great at your job, count, too.

Consider adding these 12 skills to your next data entry clerk resume:

  • Attention to detail
  • Knowledge of computer software, such as Excel
  • Strong written and verbal communication skills
  • Fast typing
  • Accurate data entry
  • Ability to work independently
  • Editing skills
  • Discretion with confidential data
  • Experience with data management systems
  • Customer service experience
  • Experience operating telephone systems
  • Self-directed

Need more skills to add to your resume? Take a look at our data entry clerk resume sample for more ideas.

Certifications to Include in Your Data Entry Clerk Resume

Having certifications or certificates on your resume that show you’ve pursued special training in your field is a great way to get eyes on your resume. There is a difference between the two. A certificate is awarded after you complete a class or a course of study, while a certification is awarded after your skills have been assessed. You can earn a certification through a combination of on-the-job training and studying.

Here are some examples to consider for your data entry clerk resume:

Data Entry Certificate Programs

Show employers that you have the skills required to enter data, verify its accuracy, and keep it all organized. Data entry certificate programs, which can last several semesters, are available at many community colleges.

Legal and Medical Billing and Coding Courses

If you plan to pursue data entry in a specialized field, such as in a doctor’s office or law firm, understanding the basics of the industry’s coding and billing process is critical to getting hired. Showing that you’ve taken a data entry course in your chosen field can set you apart from the competition.


Data Entry Clerk Resume Questions

How do you highlight soft skills on a data entry clerk resume?

Being a desirable candidate for a data entry clerk role is about more than just being a quick and accurate typist. While hard skills, such as experience with computer software like Excel, count, it’s soft skills that can nudge you towards the finish line.

Sure, soft skills are hard to measure but they are even harder to teach, which is why employers look for candidates who possess them. So, if you have strong written and verbal communication skills, are able to work independently, and have solid problem-solving skills, add these to your resume. For more idea about how to use soft skills in your application materials, look at our data entry clerk resume sample for ideas.

What does a good data entry clerk resume look like?

Your data entry clerk resume should be well-organized and well-written but it’s the information you choose to include that will get you noticed by recruiters. For that reason, choosing a resume format the puts your assets in the best light is critical.

Employers want to hire people who come with a solid work history and a great mix of hard and soft skills. To make sure you present a balanced package of abilities, review our data entry clerk resume sample for ideas on what skill will be most appealing to recruiters.

If you are new to the workforce and don’t have a solid employment history, don’t fret. Data entry is a field that is full of entry-level opportunities. To present your transferable skills in the best light, focus on the experiences you gained in school, internships, and through volunteer work to show off what you can do.

How should you structure your data entry clerk resume?

When deciding how to structure your data entry clerk resume, start by choosing a resume format. The three main resume formats are the chronological, functional, and hybrid formats and which one you choose will be determined on several factors, including your level of experience.

The most popular is the chronological format, in which your work history is listed in reverse chronological order starting with your current job. If you are a recent graduate or are reentering the workforce, choosing a functional or hybrid resume format might be a better choice for you.

Next, begin writing your resume by organizing your information into the five major resume sections. Stick to these five sections and you can be sure that you’ve included the critical information recruiters will be looking for when they review your resume.

Here are the five main resume sections and the information that belongs in each:

  1. Header. This section holds your name and contact information. It should always appear at the top of your document and may also include a link to your LinkedIn profile or professional portfolio, if applicable. Modern resume writing does not require jobseekers to include their mailing address in this section so save the real estate for more valuable information.
  2. Professional summary. In three to five sentences, introduce yourself to an employer by calling out one or two of your most relevant skills, or a notable professional accomplishment. Remember, employers want to know what you’ll bring to the table so focus on that here, not on your expectations for your next opportunity.
  3. Skills. This section should highlight the hard and soft skills that are most relevant to the job. Study the job ad to decide which skills to include. The skills you pull from the job ad should be listed prominently for the greatest impact.
  4. Work History. Regardless of the resume format you’ve chosen, always list your professional experience in reverse chronological order, starting with your current or most recent role. For recent graduates, those looking to change careers, or people re-entering the workforce after a period of unemployment, this section can be daunting. In those cases, it might be wise to choose a functional resume format, which focuses on your transferable skills and takes the spotlight off of your lack of experience.
  5. Education. While a college degree isn’t typically a requirement for a data entry clerk role, you should always list all of your educational credentials. A college degree could be appealing to some employers. And, if you have any related certifications or special training, be sure to list it here.

Study our data entry clerk resume sample for more ideas about how to structure your resume.

What can you do to make your data entry clerk resume stand out?

A resume is a marketing document so don’t be shy about promoting yourself when you are writing yours. After all, the goal of a resume is to make your experience and credentials stand out from the competition.

Recruiters who hire for data entry clerk roles want to see candidates who are quick and accurate typists, with experience using computer software and data management systems. Study the job ad to uncover the skills that the employer is looking for in their next hire.

Also, don’t forget the soft skills. Just because the bulk of your day will be spent behind a computer screen doesn’t mean that your interpersonal skills don’t count. Being able to work independently and having strong communication skills are soft skills that employers look for in the hiring process.

To incorporate soft skills into your Professional Summary, consider writing something like this:

“Detail-orient data entry clerk with six years of experience using Excel and Microsoft Word. Extensive training using transcription technology and desktop publishing. Proven ability to pivot between assignments while maintaining accuracy.”

For more ideas on how to make your resume stand out, use our resume builder.

How do you describe achievements on your data entry clerk resume?

Data entry clerks often have similar responsibilities from job to job, which is why finding dynamic language to describe your duties is critical to catching a recruiter’s eye. Using metrics that show the impact your work has had on the success of your past companies can help accomplish this.

Metrics, also known as quantifiable achievements, bring tasks to life. It’s not enough to simply say that you were responsible for managing the data entry and customer support functions for a website. Instead, you want to show a hiring manager that you did it well.

Here are some examples of how you can achieve that goal:

  • Executed the input of up to 10,000 pages of data per month
  • Input more than 3,000 customer orders into the company’s data management system each month, with a 97 percent accuracy rate
  • Oversaw the completion of up to 17 data entry projects each month, while managing a team of three junior data entry clerks

How do I get my resume past an applicant tracking system?

With up to 90 percent of employers using an ATS, savvy jobseekers have to learn to write a resume that will pass through the system and make it onto the desk of the recruiter. Applicant tracking software is designed to rank resumes based on a list of keywords input by recruiters to weed out unqualified candidates early in the process.

To get past this first hurdle, study the job ad to gather as much information as you can about the kills and qualities that are most critical for the role. Remember, those applicants whose resumes don’t contain the exact keywords an ATS is scanning for won’t make it to the next level of consideration.

Here’s how to write a resume that will blow past an ATS screening:

  • Review the job ad for keywords. Make a list of the all of the hard and soft skills and experience the job ad lists and add the ones you possess to your resume. Also, make note of any special training or certifications the job ad calls for and, if you have them, make sure to add those to your resume as well.
  • Personalize your resume every time you apply. Don’t use the same application for every job you apply for because there is no such thing as a one-size-fits-all resume. Customize your resume each time you apply for a new role. The time you devote to this extra step can significantly increase your chances of getting an interview.
  • Copy the language used in the job ad exactly. Study how the job ad words the job requirements and copy that language exactly. Mimicking the language of the job ad will help ensure your resume passes through an ATS. If the ad asks for candidates with “strong verbal skills,” don’t write that you have strong “oral communication skills.” The ATS won’t recognize those as being the same thing and you could be disqualified.

Data Entry Clerk Job Search: Next Steps

You wrote a standout data entry clerk resume and knocked their socks off during your job interview. Now, you have a job offer in hand. Congratulations! Read on to learn how to negotiate with the employer to get the salary you want and deserve.


7 Quick Tips for Negotiating Salary at Your New Job

If the data entry clerk salary you were offered wasn’t in the range that our salary widget recommended, you might want to negotiate a better deal.

Here are some tips to keep in mind:

  • Always negotiate. Many jobseekers skip negotiating salary because they find the process too nerve-wracking but don’t make this mistake. Negotiating the salary you deserve is an investment in your future. The salary you earn now could impact all of your future salaries, so it’s important to do your homework and have the conversation.
  • Do your homework. Take the time to research the salary range your job title commands in your area. Going into the conversation armed with accurate information will make you feel more comfortable asking for what you want.
  • State your case. To build a case that you should earn more money than you were offered, make a list of the unique skills, professional experience, and other credentials that you bring to the table. Use a salary calculator to research and print out published data on the median salary of professionals with your job title in your geographic area. Presenting hard evidence will help you to convince your potential employer to pay you what you deserve.
  • Don’t be aggressive. There is a fine line between asking for what you deserve and demanding more. Negotiating is great but always keep the discussion positive. Be polite and professional and rely on data, not emotions, to make your case.
  • Set realistic expectations. Thanks to your research, you should have a clear salary range in mind before you start negotiating a salary. However, never offer an employer the lowest salary range you’d be willing to accept. Start with the salary at the top of your range. Doing so will give you room to negotiate down from there while staying within your desired range.
  • Consider the full package. Some employers offer employees super valuable perks, so don’t focus solely on salary in your negotiations. Also consider the other benefits your employer may be able to provide, such as covering your health insurance premiums, free meals during your shifts, or work-from-home days that could help you save on commuting costs. All told, these perks could actually be more valuable than the salary you were seeking.
  • Have a bottom line. In salary negotiations, it’s not possible to come to an agreement every time. While you might be disappointed to see an offer fall through, it’s critical that you are prepared to walk away if your bottom line isn’t met. It may be tempting to compromise but rest assured, another role will come your way.
  • Always say thank you. Regardless of the outcome of your negotiations, always remember to express your gratitude to the recruiter and hiring manager for taking the time to consider your credentials. Even if you have to reject an offer, be polite so that you don’t burn bridges.

Time to Build Your Resume

Data entry roles offer opportunities for entry-level workers and seasoned professionals alike. All that stands between you and your next great job is a resume that showcases your skills, experience, and education.

If you’ve studied our data entry clerk resume sample but need more help to learn how to write an effective resume. Don’t fret. Using MyPerfectResume’s professional resume builder is the solution.

Our builder provides takes the pain out of resume writing by walking you through the process of resume writing, step-by-step. It helps you showcase your distinctive skill set and experience to help you get the job you want fast! Try MyPerfectResume’s professional resume builder today.