Data Entry Clerk Cover Letter Example + Tips

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A data entry clerk organizes information and enters it into computer systems for accurate record keeping. The main responsibilities include:

  • Organizing files to be entered into the computer
  • Reporting any errors in the data
  • Accurately transcribing numbers and letters into the appropriate computer program
  • Keeping the information confidential

Daniel Clark

1 Main Street
New Cityland, CA 91010
Cell: (555) 322-7337

Dear Mr. Ortega,

As a highly skilled Data Entry Clerk, I read your posting for a new Data Entry Clerk with interest. My experience aligns well with the qualifications you are seeking at Ortega Foods, in particular my current role as Data Entry Clerk with Faerie Yarn Works, and I am certain I would make a valuable addition to your organization.
With more than 10 years’ experience as a proficient Data Entry Clerk, I am adept in organizing information, prioritizing tasks, and document management. Moreover, while my on-the-job experience has afforded me a well-rounded skill set, including first-rate time management ability and a strong attention to detail, I excel at:
Managing data entry and customer support for busy website.
Developing improved systems for data entry and filing.
Updating paper-based systems and converting them to computer-based processes.
Gathering, analyzing, and reporting on detailed statistical information.

In addition to my experience and personal qualities, I have a passion for accurate data entry. I am extremely enthusiastic about Ortega Foods’ focus on business growth in new markets and would welcome the opportunity to contribute to your success.
Please review my attached resume for additional details regarding my expertise and career achievements. I will follow up to request an appointment to discuss how my experience and background meets your needs.
Thank you for your time and consideration.

Daniel Clark

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Education & Training Requirements

A high school diploma is usually the only education required for entry-level data entry clerk positions. However, an associates or bachelor’s degree in a business or secretarial major is not a bad thing to mention on your data entry clerk cover letter. While your degree is a nice bonus, these skills are non-negotiable. Be sure to prove that you have mastery of these skills as you write your data entry clerk cover letter.

  • Typing speed: You need to be a master of the computer keyboard with both speed and accuracy.
  • Detail-orientation: Companies rely on accurate data in order to make sound pricing and promotional decisions. One little typo could end up costing the company thousands of dollars. So, make sure that your data entry cover letter is free of errors.
  • Familiarity with computer programs: In your data entry cover letter, be sure to mention the names of any computer programs that you are familiar with.
  • Discretion: You may be handling sensitive company or customer information as you enter data. Companies are looking for someone trustworthy to handle this responsibility. You will immediately be rejected in your data entry cover letter includes gossip or indiscretions about previous employers.

What Should a Data Entry Clerk Cover Letter Say?

Your data entry clerk cover letter should explain why your personal character, training, and experience qualifies you for the job. It should be clear, concise, and professional. Review the data entry clerk cover letter sample below for additional help. Most entry-level data entry clerks earn $10 per hour. However, positions that require you to have security clearance will pay more than double that rate.