Data Entry Resume Sample


Data Entry Resume Sample

In today’s information-rich world of doing business, there’s a constant need for new information to be fed into business databases. Since a database is only effective if it’s accurate, a data entry worker is a key member of the team responsible for keeping the company’s databases up to date and accurate.

Responsibilities for Data Entry Jobs

Above all, data entry work involves typing. Most duties revolve around accurately typing information into databases where it can be accessed and analyzed by others. Be sure to include in your data entry resume any experiences that involved any kind of typing. Data entry workers usually have to enter the data at a certain rate over a set period of time and are responsible for entering a specific amount of data each day.


Most data entry jobs don’t require any more than a high school diploma. However, there are community college programs or online training for data entry that can make you more competitive. Some knowledge of computer spreadsheets is helpful, although on-the-job training in the use of company software is usually provided.

The most important qualification you can have for data entry is fast and accurate typing skills. In many data entry jobs confidentiality is an important issue, as the information you may be handling might be harmful to the business if it fell into the hands of their competitors. Therefore, honest people of good character are required.


Pay for data entry work can range from as low as 15,000 dollars per year to twice that, depending upon the difficulty and sensitivity of the work. It helps if you’re working with data that requires some specialized knowledge.

Data entry jobs may also come with basic benefits like vacations, sick days, and healthcare. It’s not uncommon to have overtime work become available at times as well.

Data entry work was once plentiful. However, advanced technology for entering data has made basic data entry work less common. In fact, the number of such jobs has been decreasing every year for the past decade. There are still good jobs available, but the long-term future of the field looks uncertain.

Data Entry Resume Questions

1. How should you present software knowledge on a data entry resume?

As a data entry professional, you may need to have knowledge of different billing software as well as standard software, such as the Microsoft Office Suite. To showcase your knowledge of certain software, make sure you mention these abilities under the skills section of your resume, just like the candidate who wrote our data entry resume sample does. You can also make note of your software knowledge under your work experience section when you talk about different responsibilities you had for every job.

2. How many skills should you put on a data entry resume?

You should put as many skills that are relevant to the open job as possible but try to not exceed more than 10. As you can see from our data entry resume sample, the candidate includes 10 different skills, including billing, filing and data archiving, resourcefulness, and spreadsheet knowledge. These skills can give you a good start as you write out your own document, but make sure you include abilities that are relevant to the job posting.

3. How do you write the experience section of your data entry resume?

Your experience section is one of the most important sections of your resume, so you should make sure it effectively showcases your skills and abilities. Start by considering all the professional experiences you have had as a data entry professional and then order them from most recent to least recent under this section. Make sure you include the official job title, your dates of employment, and the company you worked for under each entry.

If you need help writing this section, you can also try using our resume builder. This tool features a step-by-step process that can help you put together a winning resume in minutes.

4. How can you highlight team experience on a data entry resume?

When you work as a data entry professional, you may have to work within a team to tackle large-scale projects. If you want to show future employers you work well within a team and you have experience doing so, say this outright under the skills section of your resume. You can also showcase these skills under the work experience section of your resume as you talk about how you completed tasks with a team as a part of each entry.

5. What technical skills should you put on a data entry resume?

As you can see from our data entry resume sample, technical skills are important in the data entry field. Some of the skills you may want to mention could include spreadsheets, invoice processing, filing and data archiving, and 10-key abilities. Review the job posting to determine what skills the position requires and then tailor your own skills according to these. Make sure you also complement these technical skills with other soft skills, such as leadership, customer service, and time-management skills.

A top-notch Data Entry resume must be accompanied by an equally smashing cover letter. Our Data Entry cover letter sample shows you how to write one, quickly and easily.

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Show Resume Text

Resume Text

Elijah Lee

1 Main Street
New Cityland, CA 91010
Cell: (555) 322-7337


Data Entry specialist adept at developing and maintaining databases. Certified in 10-key and highly skilled at creating effective organizational and filing systems. Able to handle confidential information and identify areas for system improvement with ease.


Invoice processing
Filing and data archiving

Advanced MS Office Suite knowledge
Understands grammar


January 2012 to Current
MDS Professionals New Cityland, CA
Data Entry Specialist

Create monthly reports for records, closed terminated records, and completed chart audits.
Process confidential medical information.
Develop and create a more effective filing system to accelerate paperwork processing.
Update departmental standard operating procedures and database to accurately reflect the current practices.

April 2004 to December 2011
Tanner’s Clothing New Cityland, CA
Data Entry Specialist

Verified that information in the computer system was up-to-date and accurate.
Eliminated outdated records by sending the records to be scanned.
Compiled statistical information for special reports.
Organized billing and invoice data and prepared accounts receivable and expected revenue reports for controllers.
Verified and logged in deadlines for responding to daily inquiries.
Managed confidential legal and tax forms.
Identified and resolved system and account issues.
Assisted with payroll preparation and entered data into cumulative payroll document.
Successfully established effective systems for record retention by creating database for daily correspondence tracking.


2003 New Cityland Business School New Cityland, CA
Data Entry

Completed intensive training course in Data Entry and became a Certified Data Entry Specialist